CBEDS School Information Form

Introduction

The CBEDS School Information (SIF) report collects information on staff and enrollment data specific to schools. Populate the CBEDS count date with the current year information day (the first Wednesday in October). Populate last year's CBEDS count date with the information day from the previous year.

Section A - Classified Staff - The number of classified staff members by type, gender and race/ethnicity.
Section B - Kindergarten Program Types - Kindergarten and Transitional Kindergarten Program Types entered on the Edit School page at the District level.
Section C - Parental Exception Waiver from EL Classrooms - Student Authorizations entered on the Authorizations & Prohibitions student page.
Section D - Educational Calendar - Calendar Types entered on the Edit School page at the District level. - Year round schedule types eliminated (rows 4-9). Calendar start and end dates = rows 4 + 5 (was 10 + 11)
Section E - Estimated Teacher Hires
Section F - Multilingual Instructional Programs - new value added for 19-20
Section G - Language(s) of Instruction

Selection Criteria

Selection criteria determine which database records are used in the report.

School Selection

School must be assigned a 7-digit CALPADS School Number
School must not be excluded from state reporting to be included in the extract.

Staff Selection

The report selects staff records from the [Users] table based on the following criteria:

The staff member's Staff Providing Instructional Services to English Learners must be set to (3) Bilingual Paraprofessional Providing Primary Language Support to ELs.
The staff member's Language of Instruction must be a valid foreign language (not English or American Sign Language). If instruction is provided in more than one language, choose the language taught most frequently. If there is a tie, choose the language with the lowest numeric code value.

Student Selection

The report selects which student records from the [Students], [S_CA_STU_ELA_C], or [ReEnrollments] tables based on the following criteria:

The student must not be excluded from state reporting.
The student must be enrolled in grade level K (0) through 12.
The student must be enrolled in a school included in the report. The school must not be excluded from state reporting. The school must have a valid 7-digit CALPADS school number.
The student's school enrollment Exit Date must occur after the CBEDS Count Date entered when running the report.
The student's school enrollment Entry Date must occur on or before the CBEDS Count Date when running the report.
The student's school enrollment Exit Date must occur after the Entry Date.

Note: Schools with identical CDS numbers will be aggregated.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Destination	Choose the destination for the report results from the pop-up menu.
Processing Options	Choose a time to run the report: In Background Now (Recommended) – Execute the report immediately in the background. ASAP – Execute the report in the order it is received in the Report Queue. At Night – Execute the report during the next evening. On Weekend – Execute the report during the next weekend. On Specific Time – Execute the report on the date and time specified.
Specific Date/Time	To run the report on a specific day, enter a date using the format mm/dd/yyyy or mm-dd-yyyy An incorrect format displays an alert and the date field is submitted as a blank entry. Enter the time at which you want the report to run
CBEDS Count Date	Enter the CBEDS count date. Note: This date is automatically set to the first Wednesday of October of the currently selected year.
Last Year's CBEDS Count Date	Enter the CBEDS count date from the previous year. Note: This date is automatically set to the first Wednesday of October of the previous year.
Select Sub-District	If you are at the School Level, you can select only the Current School. If you are at the district level, you can choose the sub-district and select the list of schools in the sub-district. You need to set up sub-district to view the schools in the subdistrict. Select All Schools or Multiple Schools in the Sub-District.
Select School(s)	Select school(s) to include in the report. Notes: Multiple schools should only be selected when the CDS Number is the same. The CDS School Number can be entered in the CALPADS 7-digit School Number (formerly CSIS School Number). Only schools with a 7-digit CALPADS school number will be displayed and processed.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Tables for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName
School Information
1	County	The county name.	[Prefs]Value
2	District	The district name.	[Prefs]Value [Prefs]Name=districtname
3	School	The school name.	[Schools]Name
4	CDS Code	The CDS associated with the school included in the report. If the report is run for the district, the report extracts the district number.	[Prefs]Value [Prefs]Value = districtnumber [S_CA_SCH_X]StateSchoolNumber
Contact Information / Certification
1	Name of person completing the form	The name of the person completing the form.	N/A
2	Phone	The phone number of the person completing the form.	N/A
3	Certification	The certification of the report data's accuracy.	N/A
4	Name/Title of person certifying data	The name and title of the person certifying the data.	N/A
5	Date	The date of certification.	N/A
A. Full Time Equivalent of Classified Staff Reports to two decimal places the full-time equivalents (FTEs) of classified staff assigned to this school. For example, report full-time as 1.00 FTE, half-time as .50 FTE, and quarter-time as .25 FTE. Single-school districts should report classified staff on this form only and not on the County/District Information Form (CDIF).
1	Row Number	The row number: Male Paraprofessionals Male Office/Clerical Staff Male Other Classified Staff Female Paraprofessionals Female Office/Clerical Staff Female Other Classified Staff	[SchoolStaff]StaffStatus [SchoolStaff]Status [SchoolStaff]SchoolFTE [S_CA_USR_X]JobClassification [S_CA_USR_X]PartTime FTE Calculation: [S_CA_USR_StaffAssignments_C]EffectiveDate [S_CA_USR_StaffAssignments_C]EndDate [S_CA_USR_StaffAssignments_C]Cert_Class_Desig [S_CA_USR_StaffAssignments_C]FTE
2	American Indian or Alaska Native	The FTE calculation for teachers enrolled on the CBEDS count date with race set to American Indian and ethnicity set to not Hispanic. Only one race can be set.	[TeacherRace]Racecd = 100 (American Indian) and [Users]Fedethnicity is not 1 (Hispanic or Latino) and has no other [TeacherRace]Racecd records
3	Asian	The FTE calculation for teachers enrolled on the CBEDS count date with race set to Chinese, Japanese, Korean, Vietnamese, Asian Indian, Laotian, Cambodian, Filipino, Hmong or Other Asian and ethnicity set to not Hispanic. Only one race can be set.	[TeacherRace]Racecd = 201 (Chinese) or Racecd = 202 (Japanese) or Racecd = 203 (Korean) or Racecd = 204 (Vietnamese) or Racecd = 205 (Asian Indian) or Racecd = 206 (Laotian) or Racecd = 207 (Cambodian) or Racecd = 208 (Hmong) or Racecd = 299 (Other Asian) and [Users]Fedethnicity is not 1 (Hispanic or Latino) and has no other [TeacherRace]Racecd records
4	Pacific Islander	The FTE calculation for teachers enrolled on the CBEDS count date with race set to Hawaiian, Guamanian, Samoan, Tahitian or Other Pacific Islander and ethnicity set to not Hispanic. Only one race can be set.	[TeacherRace]Racecd = 301 (Hawaiian) or Racecd = 302 (Guamanian) or Racecd = 303 (Samoan) or Racecd = 304 (Tahitian) or Racecd = 399 (Other Pacific Islander) and [Users]Fedethnicity is not 1 (Hispanic or Latino) and has no other [TeacherRace]Racecd records
5	Filipino	The FTE calculation for teachers enrolled on the CBEDS count date with race set to Filipino and ethnicity set to not Hispanic. Only one race can be set.	[TeacherRace]Racecd = 400 (Filipino) and [Users]Fedethnicity is not 1 (Hispanic or Latino) and has no other [TeacherRace]Racecd records
6	Hispanic or Latino of Any Race	The FTE calculation for teachers enrolled on the CBEDS count date with ethnicity set to Hispanic.	[Users]Fedethnicity = 1 (Hispanic or Latino)
7	African American	The FTE calculation for teachers enrolled on the CBEDS count date with race set to Black or African American and ethnicity set to not Hispanic. Only one race can be set.	[TeacherRace]Racecd = 600 (Black or African American) and [Users]Fedethnicity is not 1 (Hispanic or Latino) and has no other [TeacherRace]Racecd records
8	White	The FTE calculation for teachers enrolled on the CBEDS count date with race set to White and ethnicity set to not Hispanic. Only one race can be set.	[TeacherRace]Racecd = 700 (White) and [Users]Fedethnicity is not 1 (Hispanic or Latino) and has no other [TeacherRace]Racecd records
9	Two or More Races	The FTE calculation for Multiple or No Response teachers enrolled on the CBEDS count date with two or more races and with ethnicity set to not Hispanic.	[Users]Fedethnicity is not 1 (Hispanic or Latino) and at least two races are selected in multiple Federal categories: Two or more [TeacherRace]Racecd records Note: If two or more Asian or two or more Pacific Islander races are selected and no other races in other Federal categories are selected, the race will only count in the Asian or Pacific Islander categories and won’t be counted as a multiple race.
10	Totals	The FTE calculation for all Paraprofessionals, Office/Clerical staff, and Other Classified Staff.	N/A
B. Kindergarten Program Type Report the type of kindergarten and transitional kindergarten program offered by the school by selecting the appropriate program type below. Note: Transitional kindergarten programs must be of equal length as kindergarten programs except in the case of an approved State Board of Education waiver on file. Refer to the Glossary and the SIF instructions in the CBEDS Administrative Manual for further information.
1	Kindergarten Program (select one)	Select one of the following kindergarten programs: Full-day Part-day Both full-day and part-day None	N/A
2	Transitional Kindergarten Program (select one)	Select one of the following transitional kindergarten programs: Full-day Part-day Both full-day and part-day None	N/A
C. Work Visa Applications (For Charter Schools only) Report the number of H-1B work visa applications applied for on behalf of potential employees, and the number of those via applications that were granted.
1	Number of H-1B work visa applications submitted	The number of H-1B work visa applications submitted on behalf of potential employees. Note: The request date must occur between last year’s CBEDS date and this year’s CBEDS date.	N/A
2	Number of H-1B work visa applications granted	The number of H-1B work visas granted.	N/A
D. Educational Calendar Report the school's educational calendar.
1	Check the type of calendar on which your school operates.	Select one of the following educational calendars: Traditional Single-track Multitrack Note: Do not report both single-track and multitrack for a single school site. If any part of the school is year-round, check single-track or multitrack.	[S_CA_SCH_X]CalendarType See School Calendar Type for valid stored codes.
2	For single-track or multitrack only, check one of the year-round calendars listed below	Select one of the following year-round educational calendars: 60/20 60/15 90/30 45/15 Modified Concept Custom	[S_CA_SCH_X]CalendarType See School Calendar Type for valid stored codes.
3	Report your school's start date (first day of school) and end date (last day of school). If on a multitrack calendar, report the first day of school for the earliest track, and the last day of school for the latest track.	The school year start and end date.	[Calendar_Day]InSession = 1 [Calendar_Day]Date [S_CA_SCH_X]StatSchoolNumber
E. Estimated Teacher Hires The estimated number of teacher new hires by subject area for the upcoming school year. When entering data, include teachers and specialized positions. Do not include administrative, guidance, media, library, health services, or non-certified positions. To enter estimated new teacher hire data, navigate to District Setup > District Info > District New Hire Forecast. The report extracts the value entered on the District New Hire Forecast page.
1	Agriculture	The number of new hires who specialize in agriculture.	[Prefs]Value where [Prefs]Name = CA_NewHireAgric
2	Art	The number of new hires who specialize in arts.	[Prefs]Value where [Prefs]Name = CA_NewHireArt
3	Bilingual Education	The number of new hires who specialize in bilingual education.	[Prefs]Value where [Prefs]Name = CA_NewHireBilingEd
4	Business	The number of new hires who specialize in business.	[Prefs]Value where [Prefs]Name = CA_NewHireBusiness
5	Dance	The number of new hires who specialize in dance.	[Prefs]Value where [Prefs]Name = CA_NewHireDance
6	English and/or Drama	The number of new hires who specialize in English and/or drama.	[Prefs]Value where [Prefs]Name = CA_NewHireEnglish
7	Foreign Language	The number of new hires who specialize in foreign language.	[Prefs]Value where [Prefs]Name = CA_NewHireForeignLang
8	Health	The number of new hires who specialize in health.	[Prefs]Value where [Prefs]Name = CA_NewHireHealth
9	Home Economics	The number of new hires who specialize in home economics.	[Prefs]Value where [Prefs]Name = CA_NewHireHomeEd
10	Life Science	The number of new hires who specialize in life science.	[Prefs]Value where [Prefs]Name = CA_NewHireLifeSci
11	Mathematics	The number of new hires who specialize in mathematics.	[Prefs]Value where [Prefs]Name = CA_NewHireMath
12	Music	The number of new hires who specialize in music.	[Prefs]Value where [Prefs]Name = CA_NewHireMusic
13	Physical Education/Health/Dance	The number of new hires who specialize in physical education/health/dance.	[Prefs]Value where [Prefs]Name = CA_NewHirePE
14	Physical Science	The number of new hires who specialize in physical science.	[Prefs]Value where [Prefs]Name = CA_NewHirePhySci
15	Reading	The number of new hires who specialize in reading.	[Prefs]Value where [Prefs]Name = CA_NewHireReading
16	Self-contained Classes	The number of new hires who specialize in self-contained classes.	[Prefs]Value where [Prefs]Name = CA_NewHireSelfCont
17	Special Education	The number of new hires who specialize in special education.	[Prefs]Value where [Prefs]Name = CA_NewHireSpecEd
18	Social Science/Studies	The number of new hires who specialize in social science/studies.	[Prefs]Value where [Prefs]Name = CA_NewHireSocialSci
19	Theater	The number of new hires who specialize in theater.	[Prefs]Value where [Prefs]Name = CA_NewHireTheater
20	Trades and Industrial Arts	The number of new hires who specialize in trades and industrial arts.	[Prefs]Value where [Prefs]Name = CA_NewHireTrade
21	Other Specialization	The number of new hires who have a specialization other than those listed.	[Prefs]Value where [Prefs]Name = CA_NewHireOther
F. Multilingual Instructional Programs
1	Do you offer multilingual/ biliteracy education programs?	Indicates whether or not the school offers a multilingual instructional program.	N/A
2	Type of Multilingual/ Biliteracy Education Programs (Choose all that apply)	Indicates the type(s) of multilingual/biliteracy program(s) offered. Dual-Language Immersion Developmental Bilingual Transitional Bilingual One-Way Immersion Heritage Language / Indigenous Language Foreign Language Elementary Experience (FLEX) Foreign Language in Elementary Schools (FLES)	N/A
G. Language(s) of Instruction
1	Language(s) of Instruction	Indicates the language(s) in which multilingual instructional programs are offered.	N/A

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