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PowerSchool SIS California

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Release Notes

2026 Release Notes

State Reporting 26.4.1.0 Release Notes
State Reporting 26.3.2.0 Release Notes
State Reporting 26.3.1.0 Release Notes
State Reporting 26.2.2.0 Release Notes
State Reporting 26.2.1.0 Release Notes
State Reporting 26.1.2.0 Release Notes
State Reporting 26.1.1.0 Release Notes

2025 Release Notes

State Reporting 25.12.2.0 Release Notes
State Reporting 25.12.1.0 Release Notes
State Reporting 25.11.2.0 Release Notes
State Reporting 25.11.1.0 Release Notes
State Reporting 25.10.2.0 Release Notes
State Reporting 25.10.1.0 Release Notes
State Reporting 25.9.3.0 Release Notes
State Reporting 25.9.2.0 Release Notes
State Reporting 25.9.1.0 Release Notes
State Reporting 25.8.2.0 Release Notes
State Reporting 25.8.1.0 Release Notes
State Reporting 25.7.3.0 Release Notes
State Reporting 25.7.2.0 Release Notes
State Reporting 25.7.1.0 Release Notes
State Reporting 25.6.2.0 Release Notes
State Reporting 25.6.1.0 Release Notes
State Reporting 25.5.2.0 Release Notes
State Reporting 25.5.1.0 Release Notes
State Reporting 25.4.3.0 Release Notes
State Reporting 25.4.2.0 Release Notes
State Reporting 25.4.1.0 Release Notes
State Reporting 25.3.2.0 Release Notes
State Reporting 25.3.1.0 Release Notes
State Reporting 25.2.2.0 Release Notes
State Reporting 25.2.1.0 Release Notes
State Reporting 25.1.2.2 Release Notes
State Reporting 25.1.2.0 Release Notes
State Reporting 25.1.1.0 Release Notes
State Reporting 25.8.2.1 Release Notes

2024 Release Notes

State Reporting 24.12.3.0 Release Notes
State Reporting 24.12.2.0 Release Notes
State Reporting 24.12.1.0 Release Notes
State Reporting 24.11.2.0 Release Notes
State Reporting 24.11.1.0 Release Notes
State Reporting 24.10.3.0 Release Notes
State Reporting 24.10.2.1 Release Notes
State Reporting 24.10.2.0 Release Notes
State Reporting 24.10.1.0 Release Notes
State Reporting 24.9.2.0 Release Notes
State Reporting 24.9.1.0 Release Notes
State Reporting 24.8.2.0 Release Notes
State Reporting 24.7.2.0 Release Notes
State Reporting 24.7.1.0 Release Notes
State Reporting 24.6.2.0 Release Notes
State Reporting 24.6.1.0 Release Notes
State Reporting 24.5.2.0 Release Notes
State Reporting 24.5.1.0 Release Notes
State Reporting 24.4.2.0 Release Notes
State Reporting 24.3.2.0 Release Notes
State Reporting 24.3.1.1 Release Notes
State Reporting 24.3.1.0 Release Notes
State Reporting 24.2.2.0 Release Notes
State Reporting 24.2.1.1 Release Notes
State Reporting 24.2.1.0 Release Notes
State Reporting 24.1.2.1 Release Notes
State Reporting 24.1.2.0 Release Notes
State Reporting 24.1.1.0 Release Notes

2023 Release Notes

State Reporting 23.12.2.0 Release Notes
State Reporting 23.12.1.0 Release Notes
State Reporting 23.11.2.0 Release Notes
State Reporting 23.11.1.0 Release Notes
State Reporting 23.10.2.0 Release Notes
State Reporting 23.10.1.0 Release Notes
State Reporting 23.9.3.0 Release Notes
State Reporting 23.9.2.0 Release Notes
State Reporting 23.9.1.0 Release Notes
State Reporting 23.8.2.0 Release Notes
State Reporting 23.8.1.0 Release Notes
State Reporting 23.7.3.0 Release Notes
State Reporting 23.6.2.0 Release Notes
State Reporting 23.6.1.0 Release Notes
State Reporting 23.5.2.0 Release Notes
State Reporting 23.5.1.0 Release Notes
State Reporting 23.4.3.0 Release Notes
State Reporting 23.3.2.0 Release Notes
State Reporting 23.3.1.2 Release Notes
State Reporting 23.3.1.0 Release Notes
State Reporting 23.2.2.0 Release Notes
State Reporting 23.2.1.0 Release Notes
State Reporting 23.1.2.0 Release Notes
State Reporting 23.1.1.0 Release Notes

2022 Release Notes

State Reporting 22.12.2.0 Release Notes
State Reporting 22.12.1.0 Release Notes
State Reporting 22.11.3.0 Release Notes
State Reporting 22.10.3.0 Release Notes
State Reporting 22.10.2.0 Release Notes
State Reporting 22.9.3.0 Release Notes
State Reporting 22.9.2.0 Release Notes
State Reporting 22.9.1.0 Release Notes
State Reporting 22.8.2.0 Release Notes
State Reporting 22.8.1.0 Release Notes
State Reporting 22.7.3.0 Release Notes
State Reporting 22.7.1.0 Release Notes
State Reporting 22.6.3.0 Release Notes
State Reporting 22.6.2.0 Release Notes
State Reporting 22.5.3.0 Release Notes
State Reporting 22.5.2.0 Release Notes
State Reporting 22.4.2.0 Release Notes
State Reporting 22.4.1.0 Release Notes
State Reporting 22.3.2.0 Release Notes
State Reporting 22.2.2.1 Release Notes
State Reporting 22.2.2.0 Release Notes
State Reporting 22.2.1.1 Release Notes
State Reporting 22.2.1.0 Release Notes
State Reporting 22.1.2.0 Release Notes
State Reporting 22.1.1.1 Release Notes
State Reporting 22.1.1.0 Release Notes

2021 Release Notes

State Reporting 21.12.3.0 Release Notes
State Reporting 21.12.2.0 Release Notes
State Reporting 21.12.1.0 Release Notes
State Reporting 21.11.1.0 Release Notes
State Reporting 21.10.2.0 Release Notes
State Reporting 21.10.1.0 Release Notes
State Reporting 21.9.2.0 Release Notes
State Reporting 21.8.2.0 Release Notes
State Reporting 21.7.2.0 Release Notes
State Reporting 21.6.2.0 Release Notes
State Reporting 21.5.3.0 Release Notes
State Reporting 21.4.2.0 Release Notes
PowerSchool SIS 20.11.2.0 State-Specific Release Notes
State Reporting 21.3.2.0 Release Notes
State Reporting 21.2.2.0 Release Notes
State Reporting 21.1.2.0 Release Notes
State Reporting 21.1.1.0 Release Notes

2020 Release Notes

State Reporting 20.12.1.0 Release Notes
State Reporting 20.11.2.1 Release Notes
State Reporting 20.11.2.0 Release Notes
State Reporting 20.11.1.0 Release Notes
State Reporting 20.10.2.1 Release Notes
State Reporting 20.10.2.0 Release Notes
State Reporting 20.9.3.0 Release Notes
State Reporting 20.9.2.0 Release Notes
State Reporting 20.9.1.0 Release Notes
State Reporting 20.8.2.0 Release Notes
State Reporting 20.7.2.0 Release Notes
State Reporting 20.7.1.0 Release Notes
State Reporting 20.6.2.0 Release Notes
State Reporting 20.6.1.1 Release Notes
State Reporting 20.6.1.0 Release Notes
State Reporting 20.5.2.0 Release Notes
State Reporting 20.4.3.0 Release Notes
State Reporting 20.4.2.0 Release Notes
State Reporting 20.3.2.0 Release Notes
State Reporting 20.3.1.0 Release Notes
State Reporting 20.2.2.0 Release Notes
State Reporting 20.1.2.0 Release Notes
State Reporting 20.1.1.0 Release Notes

Additional Resources

California Announcements

PowerSchool Updates Impacting California State Reporting
State Reporting Changes - In Progress and Planned
Distance Learning Resources

California FAQ
California Start of Year Checklist

State Reporting Setup

District Setup

Set up Truancy Reporting
Enter the Emergency Closure School Day Type
Define School Years & Terms
Set up District Courses
Verify Incident Management Setup
Enter District Info
Define Districts of Residence

Set up Sub-Districts

List Sub-Districts

Add Enrollment Entry Codes
Add Enrollment Exit Codes
Define Federal Ethnicity and Race Codes
Add Special Programs
Create Citizenship Codes for Grading
Health: Set up Immunizations, Screenings, and Certifications
Create GPA Calculation Methods

Define Tests and Test Scores

Download Smarter Balance Assessment Consortium (SBAC) Test Scores
Import Student Test Scores (SBAC/ELPAC)

How to Add a California School

Grade Level Mapping via LTK/Localization

Checklist for TK Prior to End of Year Process

Attendance Recovery Setup
Extended Learning Participation (ELP) Setup

School Setup

Configure School Attendance
Set Up Attendance Tracking
Set Attendance Backfill Preferences
Specify School Attendance Preferences
Set up School Years and Terms
Create Bell Schedules
Configure the School Calendar
Create Segments for Non-Monthly Reports
Define Course Sets for Graduation
Create Course Sections
Attendance Codes
Attendance Recovery

Student Setup

Enroll a New Student
Adding a Concurrent Enrollment
Adding Student Demographics

Entering Student and Guardian Information

Guardian Information

Entering English Learner and Immigrant Information

CALPADS ELA Status Program History

Delete Multiple SELA Records
Defining a Student's Program Eligibility
Entering Student Waivers
Defining Pathways for Student CTE
Defining Graduation and UC/CSU Information
Entering Pre-ID Exam Information
Entering Fitness Test Results
Students With Disabilities
CSIS Reporting
Entering Student Health Information
Editing Stored Historical Grades
Entering Student Test Results
Editing a Student's Enrollment Records
Enrolling a Student in a Special Program
Student Daily Participation and Weekly Engagement
Entering Work-Based Learning Records
Transfer Student Out
Supplemental Sun Bucks Collection (SSBC)

System Setup

Entering Security Information
Electronic Reporting Communication Setup

School Staff Setup

Discipline Incidents Setup

Creating Discipline Incidents

Alternative Education Programs (AEP) Setup

Supplemental Instruction (SI)
Community Day School (CDS)
Full Time Independent Study (IS)
Continuation Education (CE)

California Reports in PowerSchool

How to Find and Generate a Report
Understanding the Report Output Tables

CALPADS

CALPADS Processing and Reporting

Prerequisite Tasks
Order of Operation
Processing Methods
Understanding Operational Keys and Updatable Fields
Working with Report Date Ranges
Comparing Extracts in PowerSchool to CALPADS ODS Option
Tracking CALPADS Submission Updates
Index of Extract Processing Types and Operational Keys

CALPADS Extract Validations

Common Student Validations
SSID Enrollment Validations
Student Information Validations
Student Program Validations
Student Waiver Validations
Staff Common Validations
Staff Demographic Validations
Staff Assignment Validations
Course Section Validations
Student Course Section Validations
Student CTE Validations
Student ELA Validations
Student Absence Summary Validations
Work-Based Learning Validations

CALPADS Discipline Quick Entry

Incident Rules
Create Incidents
View Incidents

Search for CALPADS Student Program Enrollments
Search for CALPADS English Language Acquisition (ELA) Fields
Import CALPADS Student EL Acquisition Records
Reset CALPADS Program Views
Import SSID Match Results

CALPADS Extract Reports

Student Career and Technical Education (CTE) Records Report
Student Program Records Report Exceptions (Records Missing)
Student Offense Records (SOFF)
Staff Assignment Records Report
Student Program Records Report
Student Waiver Records Report
SSID Enrollment Records Report
SSID Enrollment Records Report (Records Missing)
Student Incident Records (SINC) Report Exceptions - Records Missing
Staff Demographics Records Report
Staff Assignments Audit Report
Student Incident Records (SINC)
Student Course Section Records Report
Student Information Records Report
Student Information Records Exceptions (Records Missing)
Students with Disabilities (SWD)
Student Absence Summary (STAS) Report
Course Section Records Report
Postsecondary Status Report
Student English Language Acquisition (SELA) Records Report
Work-Based Learning Extract EOY 20-21
Student Incident Results Records (SIRS)
Local Educational Agency Program Record Report (LEAP) - Expanded Learning Program

Legacy CALPADS

Course Section Records Report (Legacy)

Student Discipline Records Report

Student Discipline Records Report Exceptions (Records Missing)
Student Discipline Validations

Miscellaneous Reports

Roster-Student Groups Extract
Reports with Validations
Pre-ID Reports: (CELDT) and (CAHSEE)
CBEDS School Information Form
CBEDS County District Information Form
CBEDS-ORA File A - CDIF Section A and SIF Section A
CBEDS-ORA File B - CDIF Sections B, C and SIF Sections B, C, D, E, F, G
Golden State Seal Merit Diploma (GSSMD) Extract
Physical Fitness Student File
Oral Health Assessments/Waivers
Oral Health Screenings/Waivers

UC/CSU Qualifications

UC/CSU Qualifications Validations

California Scholarship Federation
Pupil Permanent Record (PR) Information
CASEMIS Extract A
CASEMIS Extract B
CASEMIS Extract C
CASEMIS Extract D
California School Immunization Record
California Transcripts

Cal-PASS

Cal-PASS Validations

Perkins E-1 Secondary Extract

UC Direct Electronic Transfers

UC Direct Electronic Transfer Validations

Attendance Reports

CA Class Attendance Audit
CA Student Attendance Audit
CA Monthly Student Attendance Report
CA Attendance Summary by Grade
Attendance Summary by Grade - Report By Attendance Codes
Year-to-Date Attendance Summary
CA Weekly Attendance Summary (Meeting)
CA Weekly Attendance Summary (Daily)
CA Period Attendance Verification
Gains and Losses Audit
Attendance Audit Report - Including PowerTeacher Single User Version
Section Attendance Status
District Attendance Regular ADA Hours
District Attendance Charter ADA Hours
District Attendance ROC/P/Adult Hours
District Attendance Other ADA Hours
Student Absenteeism Report
Student Participation and Engagement by Class
Student Participation and Engagement By Student
Student Participation and Engagement Class Audit

Membership and Enrollment Reports

Class Size Average and Progress Calculation
CA Class Size Reduction – PDF/Excel
CA Enrollment by Section

Alternative Education Program Reports

CE Weekly Attendance Summary
CE Hourly Attendance
CE Monthly Attendance
Student Attendance Register
Attendance Summary by Grade - IS
Attendance Summary by Grade – SI Hourly
SI Monthly Attendance Audit
CDS Referral Method
CDS Attendance Audit
Adult Education Enrollment

AR/ELP Attendance Sync Report

CCGI Report Suite Summary

CCGI Student File Report
CCGI Course Grade Report
CCGI Test Grade Report
CGI Graduation Report
CCGI Course Catalog Report
CCGI Manifest File Report

Accommodation Test Settings
Electronic Score Reporting

Utilities

CALPADS Student Program Utility
Update School Mobility Script
Update Student Program Fields Report
Increment Staff Years of Service Report
Primary Teacher Validation - Obsolete

Civil Rights Data Collection (CRDC) 2023-2024

CRDC Workflow (2023-2024)
District Setup (2023-2024)
School Setup (2023-2024)
Staff Setup (2023-2024)
Student Setup (2023-2024)

CRDC Data Loader

S_CRDC_Students_S

S_CRDC_Classes_S
S_CRDC_School_S
S_CRDC_CTRL_S
S_CRDC_LEA_S

CRDC Report (2023-2024)

LEA File
School File

Civil Rights Data Collection (CRDC) 2021-2022

CRDC District Setup (2021-2022)
CRDC School Setup (2021-2022)
CRDC Student Setup (2021-2022)
CRDC Staff Setup (2021-2022)
CRDC Report (2021-2022)

California-Specific Legacy Custom Field Migration to Database Extensions

Legacy Custom Fields No Longer Used for California State Reporting

California-Specific Virtual Table Migrations

Field Set: State CA Virtual Authorizations
Field Set: State CA Virtual CA_PhysicalFitness
Field Set: State CA Virtual CALPADS_StaffAssignments
State CA Virtual CASEMIS_StudentServices
Field Set: State CA Virtual ConcurrentEnrollments
Field Set: State CA Virtual CRDCFinalGradeStoreCodes v1
Field Set: State CA Virtual DistrictAttendanceByResidence
Field Set: State CA Virtual OralHealth
Field Set: State CA Virtual StudentCTE
Field Set: State CA Virtual StudentProgram
Field Set: State CA Virtual StudentWaivers

Migrate to Unlimited Contacts

Appendix

Academic Course Level
AP/IB Course Code Cross Reference Codes
CAHSEE Prior English-Language Arts Experience
CAHSEE Prior Math Experience Codes
CALPADS Program Codes
Career Technical Education Pathway Codes
CA Scholarship Federation Point Equivalents
CASEMIS Program Participation Codes
CASEMIS Provider Codes
CASEMIS Service Codes
CASEMIS Service Location Codes
CBEDS Subject Codes
Country International Standards Organization Codes
Course Content Area Subcategory Codes
Course Groups: California Scholarship Federation (CSF)
Course Group State Codes
Course Type
CSIS Program Codes
Degree Codes
Departmentalized Course Standards Grade Level Range
Direct Certification Methods
Disability Category Codes
Educational Institution Type
Educational Service Job Classification Codes
Education Program Codes
Education Service Codes
Education Service Title I Part A Basic Codes
Employment Status Codes
English Language Acquisition Status Codes
English Language Arts Proficiency Test Codes
Enrollment Status Codes
Exit Codes (CALPADS)
Exit Codes (CSIS)
Gender Codes
Grade Level Codes
Grade Level Override Codes
Graduation Requirement Names
Graduation Subject Area Names
GSSMD Subject Codes
GSSMD Type Codes
Health: Certification Status Codes
Health Immunization: Certificate Type Codes
Health Immunization: Exemption Type Codes
Health Immunization: Rules
Health Immunization: Vaccine Codes
Health Screening (Hearing): Left/Right Ear Test Result Codes
Health Screening (Hearing): Outcome Codes
Health Screening (Hearing): Provider Type Codes
Health Screening (Hearing): Test Type Codes
Health Screening (Oral Health): Provider Type Codes
Health Screening (Oral Health): Treatment Urgency Codes
Health Screening (Oral Health): Waiver Reason Codes
Health Screening (Scoliosis): Provider Type Codes
Health Screening (Scoliosis): X-Ray Film Impression Codes
Health Screening (Scoliosis): Outcome Codes
Health Screening (Tuberculosis): Chest X-Ray Impression Codes
Health Screening (Tuberculosis): Outcome Codes
Health Screening (Tuberculosis): Skin Test Type Codes
Health Screening (Vision and Color): Color Blind Test Result Codes
Health Screening (Vision and Color): Left/Right Eye Test Result Codes
Health Screening (Vision and Color): Outcome Codes
Health Screening (Vision and Color): Provider Type Codes
Health Screening (Vital Signs/Biometrics): Weight Status Codes
Health Screening (Tuberculosis): Skin Test Result Codes
Highest Education Level Codes
Incident Management: Action Attributes
Incident Management: Action Attributes Subcodes
Incident Management: Action Change Codes
Incident Management: Action Change Subcodes
Incident Management: Action Codes
Incident Management: Behavior Codes
Incident Management: CRDC Action Codes
Incident Management: CRDC Behavior Codes
Incident Management: Duration Codes
Incident Management: Incident Types
Incident Management: Object Codes
Incident Management: Object Subcodes
Instructional Level Codes
Instructional Strategy Codes
Interdistrict Transfer Category Codes
Language Codes
Language of Instruction
Local Assignment Option Codes
Lunch Status Codes
Math and Science Designation Codes
Multiple Choice Test Administration Period Codes
Multiple Teacher Status
Name Suffix Codes
NCLB Core Course
Non-Classroom Based or Support Assignment Codes
Post-High School Credential Codes
Primary Residence Category Codes
Program Membership Codes
Race Categories (Federal)
Race Codes (District)
Record Type Codes
School Calendar Type
School Completion Status Codes
School Session Type
State/Province Codes
Term Codes
Test Names
Test Score Names
Transaction Type Codes
UC/CSU Approved Course Subject Areas
UC/CSU Course Credit Equivalents

Virtual Tables

Authorizations Table (English Language Program Authorization/Prohibition)
CALPADS Staff Assignments Table
Concurrent Enrollments Table
District Attendance by Residence
Oral Health Table
Physical Fitness Table
Student CTE Table
Student Program Table
Student Program Services Table
Student Waiver Table
CRDCFinalGradeStoreCodes Virtual Table

Breadcrumbs

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California Compliance Help
Appendix

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CALPADS Program Codes

For the list of CALPADS Program codes, refer to the latest CALPADS Code Sets document under CALPADS File Specifications.

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