Student Attendance Register

Introduction

The Student Attendance Register report Returns a week-by-week detail of attendance for Full Time Independent Study students. This is a school level report.

Selection Criteria

Selection criteria determine which database records are used in the report.

Student Selection

The report selects student records based on the following criteria:

The student must be enrolled in a school included in the report.
- The school must not be excluded from state reporting.
The student must be enrolled in an IS special program.
- The student's special program enrollment entry date must occur on or before the report end date.
- The student's special program enrollment exit date must occur after the report start date.

Report Input

This report is run at the School level only.

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Students to Include	Indicate which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection who meet the selection criteria. All students – Run the report for all students in the current school or district who meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to running report.
Reporting Segment or Begin Date and Ending Date	Choose a reporting segment from the pop-up menu or enter a start and end date.
Processing Options	Choose a time to run the report from the pop-up menu: In Background Now (Recommended) – Execute the report immediately in the background. ASAP – Execute the report in the order it is received in the Report Queue. At Night – Execute the report during the next evening. On Weekend – Execute the report during the next weekend. On Specific Time – Execute the report on the date and time specified.
Specific Date/Time	Enter a date using the format mm/dd/yyyy or mm-dd-yyyy to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry. Use the pop-up menus to schedule the report to be run at a specific hour and minute. Example: 7/29/2008 @ 10 AM : 05.
Data to be Filled	Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Set All from the pop-up menu. To clear all checkboxes, choose Reset All.
Gets only the present attendance codes	Choose the appropriate attendance codes from the pop-up menu. The page automatically displays attendance codes for the current school and school year that are associated with a presence status of Present, where the code is not null (the traditional blank code for Present). Note: If you do not select any of the attendance codes, the report will include all the attendance codes in the list.

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Tables for a definition of each column in the table.

Note: The report determines whether the student is enrolled in IS by referring to the student’s special program enrollment. The special program must be associated with the Full Time Independent Study AEP program at the district level. The related tables and fields are:

[Gen]Cat=specprog
[Gen]ValueT2 = IS200
[Gen]ID=[SpEnrollments]ProgramID
[SpEnrollments]StudentID

Report Output Format: The report output format for this report is pdf.

Data Element	Description	[Table]FieldName
School Name	The school name.	[Schools]Name
Student	The student’s first and last name.	[Students]Last_Name [Students]First_Name
Date of Birth	The student’s date of birth.	[Students]DOB
Enrolled	The date that the student entered the Full Time Independent Study program. The report extracts the Entry Date for the student’s special program enrollment.	[SpEnrollments]Enter_Date [Gen]Cat=specprog [Gen]Name contains IS
Withdrew	The date that the student withdrew from the IS program.	[SpEnrollments]Exit_Date [Gen]Cat=specprog [Gen]Name contains IS
Attendance Codes	The report displays the attendance codes selected at report runtime, or all attendance codes for the current school and school year that are associated with a presence status of Present, where the code is not null (the traditional blank code for Present).	[Attendance_Code]School [Attendance_Code]YearID [Attendance_Code]Presence_Status_CD = Present [Attendance_Code]Att_Code = [not null]
Weeks	The date range of the report with the reporting segment.	N/A
Attendance [Term]	The report extracts the name of the year term for the current school and school year. The current school year is determined by the term selected at the top of the page at report runtime. NE: Indicates a day that the student was not enrolled in the school. - Gray Background: Indicates a non-in session day, as defined in the Calendar Setup. 1: Indicates a day for which the student is awarded attendance in the Full Time Independent Study program. Blue Background: Indicates a day outside of the reporting period.	[Terms]Name
Instructional Days	The number of days in the week marked in session days on the Calendar Setup page.	[Calendar_Day]InSession = 1 [Calendar_Day]Date
Not Enrolled	The number of days in the week that the student was not enrolled in the school.	[Students]EntryDate [Students]ExitDate
Days Not Credited	The number of days in the week that the student is not awarded attendance credit.	See Days Credited below
Days Credited	The number of days in the week that the student is awarded attendance credit. The report awards attendance credit to the student if the following criteria are met: The student is currently enrolled in a special program associated with the Full Time Independent Study AEP Program. The student is awarded a daily attendance record with Present as the presence status. The section associated with the attendance record is associated with the Full Time Independent Program special program.	[Attendance]Att_Date [Attendance]Attendance_Code_ID = [Attendance_Code]ID [Attendance_Code]School [Attendance_Code]YearID [Attendance_Code]Presence_Status_CD = Present [Attendance_Code]Att_Code = [not null] [Sections]ProgramID
Monthly Total Days Credited	The total number of days within the reporting date range that the student is awarded attendance credit.	Calculated as a total of the Days Credited column.