District Attendance Charter ADA Hours
Introduction
The District Attendance Charter ADA Hours report returns attendance for students enrolled in charter schools. Attendance totals are grouped by instructional program and district of residence. The majority of the output is extracted from data entered via Start Page > District Setup > District Information > District Attendance by Residence (Charter Schools). This report must be submitted three times per year: First Period (July 1 through December 31), Second Period (July 1 through April 15), and Annual (July 1 through June 30).
Selection Criteria
Selection criteria determine which database records are used in the report.
Student Selection
The report selects student records based on the following criteria:
The student must be enrolled in a school included in the report.
The student must be enrolled in a school marked as a charter school.
The student must be associated with a district of residence selected at report runtime.
The student's school enrollment must not be excluded from California ADA reporting.
The student's school enrollment Entry Date must occur on or before the report end date.
The student's school enrollment Exit Date must occur on or after the report start date.
The student's school enrollment Exit Date must occur after the school enrollment Entry Date.
The California Department of Education (CDE) has added a new grade level of ‘TK’ that districts must use when reporting Transitional Kindergarten students to CALPADS. This new grade level will be effective starting with the 2023-2024 school year.
To support this functionality, PowerSchool has updated all California state reporting pages and reports to honor the grade level mappings as defined by each district.
The grade level is reported as mapped in all CA-specific reports once you meet the following criteria:
You are on PS Version 23.1 or higher
LTK Pref is enabled
While running the report, the selected school year is 23-24 or higher.
LTK Grade Level Mapping - valid values:
Grade 0 = KN
Grades -1 and below = TK, PS, IN
Grades >12 = AD
Report Input
This report is run at the District level only.
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Data to be Filled | Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Set All from the pop-up menu. To clear all checkboxes, choose Reset All. |
Report Period | Choose the report period from the pop-up menu:
|
Start date of the report period | Enter the start date of the report period. |
End date of the report period | Enter the end date of the report period. |
Districts (multi-selectable) (leave field blank to run for all districts) | Select the districts of residence to include in the report. This parameter narrows the selection of students, based on their district of residence. If the student is not assigned a district of residence on their Transfer Info page, then he/she is automatically associated with the local school district, if defined as a district of residence via the setup in PowerSchool. Leave the field blank to include all districts of residence. Note: Districts of residence are set up via Start Page > District Setup > Districts of Residence. |
Select Schools | If you are at the School Level, you can select only the Current School. If you are at the district level, you can choose the sub-district and select the list of schools in the sub-district. You need to set up sub-district to view the schools in the subdistrict.
Run the report. |
Select the checkbox to produce the signature page. | Select the checkbox to include a line for administrator signature and date in the report. Note: If the checkbox is selected, populate the following two fields. |
Inquiries concerning this report should be directed to: | Enter the name of the administrator responsible for responding to inquiries for this report. |
Phone number of person above | Enter the phone number of the administrator responsible for responding to inquiries. |
Implement the 'Exclude from ADA' flag to exclude such enrollment records from this report | Choose Yes or No from the pop-up menu. Choosing Yes excludes the student from the report if the student has a school enrollment excluded from ADA during the report date range. |
Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Tables for a definition of each column in the table.
See PowerSource for assistance with troubleshooting ADA and ADM calculations.
Report Output Format: The report output format for this report is html.
Data Element | Description | [Table]FieldName |
County Name | The county name. | [Schools]CountyNbr |
Fiscal Year | The school year, based on the term selected at the top of the page at report runtime. | [Terms]FirstDay [Terms]LastDay |
District Name | The name of the district. | [Prefs]Value [Prefs]Name=districtname |
Sub-District Name | The name of the sub-district. | [Prefs]Value [Prefs]Name=subdistrictname |
Reporting Period | The reporting period selected at report runtime. First Period – P1 Second Period – P2 Annual – An | N/A |
CDS District Number | The CDS (county-district-school) number. | [Prefs]Value [Prefs]Name=districtnumber |
Report Date Range | The report date range entered at report runtime. | N/A |
District of Residence Name and Number | The report is divided into sections based on district of residence. The name of the district of residence, as well as the district of residence number, is listed at the beginning of each district of residence section. | [Gen]Name [Gen]Cat=districts |
Regular Elementary and High School Note: The values in this section are calculated. See article 6182 on PowerSource for assistance with attendance troubleshooting. | ||
A-1 Total Kindergarten | The average daily attendance for kindergarten students. | [Grade_Level]=0 |
A-2 Classroom-based ADA included in line A-1 | The average daily attendance for kindergarten students. | [Grade_Level]=0 |
A-3 Total Grades 1 – 3 | The average daily attendance for first, second and third grade students. | [Grade_Level]=1, 2, or 3 |
A-4 Classroom-based ADA included in line A-3 | The average daily attendance for first, second and third grade students. | [Grade_Level]=1, 2, or 3 |
A-5 Total Grades 4 – 6 | The average daily attendance for fourth, fifth and sixth grade students. | [Grade_Level]=4, 5, or 6 |
A-6 Classroom-based ADA included in line A-5 | The average daily attendance for fourth, fifth and sixth grade students. | [Grade_Level]=4, 5, or 6 |
A-7 Total Grades 7 – 8 | The average daily attendance for seventh and eighth grade students. | [Grade_Level]=7 or 8 |
A-8 Classroom-based ADA included in line A-7 | The average daily attendance for seventh and eighth grade students. | [Grade_Level]=7 or 8 |
A-9 Total Grades 9 – 12 | The average daily attendance for ninth, tenth, eleventh, and twelfth grade students. | [Grade_Level]=9, 10, 11, or 12 |
A-10 Classroom-based ADA included in line A-9 | The average daily attendance for ninth, tenth, eleventh, and twelfth grade students. | [Grade_Level]=9, 10, 11, or 12 |
Extended Year Special Education Students (Divisor 175) Note: The values in this section are based directly on data entry and not calculated. See District Setup in State Reporting Setup for information on entering data via Start Page > District Setup > District Information > Attendance by District of Residence (Charter Schools). | ||
A-11 Total Kindergarten | The total hours of attendance for extended year special education students in kindergarten. | [DistrictAttendanceByResidence]A11 |
A-12 Classroom-based ADA included in line A-11 | The total hours of classroom based attendance for extended year special education students in kindergarten. | [DistrictAttendanceByResidence]A12 |
A-13 Total Grades 1 – 3 | The total hours of attendance for extended year special education students in 1st through 3rd grade. | [DistrictAttendanceByResidence]A13 |
A-14 Classroom-based ADA included in line A-13 | The total hours of classroom based attendance for extended year special education students in 1st through 3rd grade. | [DistrictAttendanceByResidence]A14 |
A-15 Total Grades 4 – 6 | The total hours of attendance for extended year special education students in 4th through 6th grade. | [DistrictAttendanceByResidence]A15 |
A-16 Classroom-based ADA included in line A-15 | The total hours of classroom based attendance for extended year special education students in 4th through 6th grade. | [DistrictAttendanceByResidence]A16 |
A-17 Total Grades 7 – 8 | The total hours of attendance for extended year special education students in 7th through 8th grade. | [DistrictAttendanceByResidence]A17 |
A-18 Classroom-based ADA included in line A-17 | The total hours of classroom based attendance for extended year special education students in 7th through 8th grade. | [DistrictAttendanceByResidence]A18 |
A-19 Total Grades 9 – 12 | The total hours of attendance for extended year special education students in 9th through 12th grade. | [DistrictAttendanceByResidence]A19 |
A-20 Classroom-based ADA included in line A-19 | The total hours of classroom based attendance for extended year special education students in 9th through 12th grade. | [DistrictAttendanceByResidence]A20 |
Extended Year Special Education, Nonpublic, Nonsectarian Schools [E.C. 56366 (a) (7)] Note: The values in this section are based directly on data entry and not calculated. See District Setup in State Reporting Setup for information on entering data via Start Page > District Setup > District Information > Attendance by District of Residence (Charter Schools). | ||
A-21 Total Kindergarten | The total hours of attendance for extended year special education kindergarten students in nonpublic, nonsectarian schools [E.C. 56366 (a) (7)]. | [DistrictAttendanceByResidence]A21 |
A-22 Classroom-based ADA included in line A-21 | The total hours of classroom based attendance for extended year special education kindergarten students in nonpublic, nonsectarian schools [E.C. 56366 (a) (7)]. | [DistrictAttendanceByResidence]A22 |
A-23 Total Grades 1 – 3 | The total hours of attendance for extended year special education 1st through 3rd grade students in nonpublic, nonsectarian schools [E.C. 56366 (a) (7)]. | [DistrictAttendanceByResidence]A23 |
A-24 Classroom-based ADA included in line A-23 | The total hours of classroom based attendance for extended year special education 1st through 3rd grade students in nonpublic, nonsectarian schools [E.C. 56366 (a) (7)]. | [DistrictAttendanceByResidence]A24 |
A-25 Total Grades 4 – 6 | The total hours of attendance for extended year special education 1st through 3rd grade students in nonpublic, nonsectarian schools [E.C. 56366 (a) (7)]. | [DistrictAttendanceByResidence]A25 |
A-26 Classroom-based ADA included in line A-25 | The total hours of classroom based attendance for extended year special education 4th through 6th grade students in nonpublic, nonsectarian schools [E.C. 56366 (a) (7)]. | [DistrictAttendanceByResidence]A26 |
A-27 Total Grades 7 – 8 | The total hours of attendance for extended year special education 7th through 8th grade students in nonpublic, nonsectarian schools [E.C. 56366 (a) (7)]. | [DistrictAttendanceByResidence]A27 |
A-28 Classroom-based ADA included in line A-27 | The total hours of classroom based attendance for extended year special education 7th through 8th grade students in nonpublic, nonsectarian schools [E.C. 56366 (a) (7)]. | [DistrictAttendanceByResidence]A28 |
A-29 Total Grades 9 – 12 | The total hours of attendance for extended year special education 9th through 12th grade students in nonpublic, nonsectarian schools [E.C. 56366 (a) (7)]. | [DistrictAttendanceByResidence]A29 |
A-30 Classroom-based ADA included in line A-29 | The total hours of classroom based attendance for extended year special education 9th through 12th grade students in nonpublic, nonsectarian schools [E.C. 56366 (a) (7)]. | [DistrictAttendanceByResidence]A30 |
Extended Year Special Education, Nonpublic, Nonsectarian Schools Note: The values in this section are based directly on data entry and not calculated. See District Setup in State Reporting Setup for information on entering data via Start Page > District Setup > District Information > Attendance by District of Residence (Charter Schools). | ||
A-31 Total Kindergarten | The total hours of attendance for extended year special education kindergarten students in nonpublic, nonsectarian schools. | [DistrictAttendanceByResidence]A31 |
A-32 Classroom-based ADA included in line A-31 | The total hours of classroom based attendance for extended year special education kindergarten students in nonpublic, nonsectarian schools. | [DistrictAttendanceByResidence]A32 |
A-33 Total Grades 1 – 3 | The total hours of attendance for extended year special education 1st through 3rd grade students in nonpublic, nonsectarian schools. | [DistrictAttendanceByResidence]A33 |
A-34 Classroom-based ADA included in line A-33 | The total hours of classroom based attendance for extended year special education 1st through 3rd grade students in nonpublic, nonsectarian schools. | [DistrictAttendanceByResidence]A34 |
A-35 Total Grades 4 – 6 | The total hours of attendance for extended year special education 1st through 3rd grade students in nonpublic, nonsectarian schools. | [DistrictAttendanceByResidence]A35 |
A-36 Classroom-based ADA included in line A-45 | The total hours of classroom based attendance for extended year special education 4th through 6th grade students in nonpublic, nonsectarian schools. | [DistrictAttendanceByResidence]A36 |
A-37 Total Grades 7 – 8 | The total hours of attendance for extended year special education 7th through 8th grade students in nonpublic, nonsectarian schools. | [DistrictAttendanceByResidence]A37 |
A-38 Classroom-based ADA included in line A-37 | The total hours of classroom based attendance for extended year special education 7th through 8th grade students in nonpublic, nonsectarian schools. | [DistrictAttendanceByResidence]A38 |
A-39 Total Grades 9 – 12 | The total hours of attendance for extended year special education 9th through 12th grade students in nonpublic, nonsectarian schools. | [DistrictAttendanceByResidence]A39 |
A-40 Classroom-based ADA included in line A-39 | The total hours of classroom based attendance for extended year special education 9th through 12th grade students in nonpublic, nonsectarian schools. | [DistrictAttendanceByResidence]A40 |
Special Education, Nonpublic, Nonsectarian Schools/Licensed Children’s Institutions Note: The values in this section are based directly on data entry and not calculated. See District Setup in State Reporting Setup for information on entering data via Start Page > District Setup > District Information > Attendance by District of Residence (Charter Schools). | ||
A-41 Total Kindergarten | The total hours of attendance for special education kindergarten students in nonpublic, nonsectarian schools or licensed children’s institutions. | [DistrictAttendanceByResidence]A41 |
A-42 Classroom-based ADA included in line A-41 | The total hours of classroom based attendance for special education kindergarten students in nonpublic, nonsectarian schools or licensed children’s institutions. | [DistrictAttendanceByResidence]A42 |
A-43 Total Grades 1 – 3 | The total hours of attendance for special education 1st through 3rd grade students in nonpublic, nonsectarian schools or licensed children’s institutions. | [DistrictAttendanceByResidence]A43 |
A-44 Classroom-based ADA included in line A-43 | The total hours of classroom based attendance for special education 1st through 3rd grade students in nonpublic, nonsectarian schools or licensed children’s institutions. | [DistrictAttendanceByResidence]A44 |
A-45 Total Grades 4 – 6 | The total hours of attendance for special education 1st through 3rd grade students in nonpublic, nonsectarian schools or licensed children’s institutions. | [DistrictAttendanceByResidence]A45 |
A-46 Classroom-based ADA included in line A-45 | The total hours of classroom based attendance for special education 4th through 6th grade students in nonpublic, nonsectarian schools or licensed children’s institutions. | [DistrictAttendanceByResidence]A46 |
A-47 Total Grades 7 – 8 | The total hours of attendance for special education 7th through 8th grade students in nonpublic, nonsectarian schools or licensed children’s institutions. | [DistrictAttendanceByResidence]A47 |
A-48 Classroom-based ADA included in line A-47 | The total hours of classroom based attendance for special education 7th through 8th grade students in nonpublic, nonsectarian schools or licensed children’s institutions. | [DistrictAttendanceByResidence]A48 |
A-49 Total Grades 9 – 12 | The total hours of attendance for special education 9th through 12th grade students in nonpublic, nonsectarian schools or licensed children’s institutions. | [DistrictAttendanceByResidence]A49 |
A-50 Classroom-based ADA included in line A-49 | The total hours of classroom based attendance for special education 9th through 12th grade students in nonpublic, nonsectarian schools or licensed children’s institutions. | [DistrictAttendanceByResidence]A50 |
Special Education, Nonpublic, Nonsectarian Schools E.E. 56355 (a) (7) Note: All the values in this section, except for A-61 and A-62, are based directly on data entry and not calculated. A-61 and A-62 are totals for the report. See District Setup in State Reporting Setup for information on entering data via Start Page > District Setup > District Information > Attendance by District of Residence (Charter Schools). | ||
A-51 Total Kindergarten | The total hours of attendance for special education kindergarten students in nonpublic, nonsectarian schools [E.E. 56355 (a) (7)]. | [DistrictAttendanceByResidence]A51 |
A-52 Classroom-based ADA included in line A-51 | The total hours of classroom based attendance for special education kindergarten students in nonpublic, nonsectarian schools [E.E. 56355 (a) (7)]. | [DistrictAttendanceByResidence]A52 |
A-53 Total Grades 1 – 3 | The total hours of attendance for special education 1st through 3rd grade students in nonpublic, nonsectarian schools [E.E. 56355 (a) (7)]. | [DistrictAttendanceByResidence]A53 |
A-54 Classroom-based ADA included in line A-53 | The total hours of classroom based attendance for special education 1st through 3rd grade students in nonpublic, nonsectarian schools [E.E. 56355 (a) (7)]. | [DistrictAttendanceByResidence]A54 |
A-55 Total Grades 4 – 6 | The total hours of attendance for special education 1st through 3rd grade students in nonpublic, nonsectarian schools [E.E. 56355 (a) (7)]. | [DistrictAttendanceByResidence]A55 |
A-56 Classroom-based ADA included in line A-55 | The total hours of classroom based attendance for special education 4th through 6th grade students in nonpublic, nonsectarian schools [E.E. 56355 (a) (7)]. | [DistrictAttendanceByResidence]A56 |
A-57 Total Grades 7 – 8 | The total hours of attendance for special education 7th through 8th grade students in nonpublic, nonsectarian schools [E.E. 56355 (a) (7)]. | [DistrictAttendanceByResidence]A57 |
A-58 Classroom-based ADA included in line A-57 | The total hours of classroom based attendance for special education 7th through 8th grade students in nonpublic, nonsectarian schools [E.E. 56355 (a) (7)]. | [DistrictAttendanceByResidence]A58 |
A-59 Total Grades 9 – 12 | The total hours of attendance for special education 9th through 12th grade students in nonpublic, nonsectarian schools [E.E. 56355 (a) (7)]. | [DistrictAttendanceByResidence]A59 |
A-60 Classroom-based ADA included in line A-59 | The total hours of classroom based attendance for special education 9th through 12th grade students in nonpublic, nonsectarian schools [E.E. 56355 (a) (7)]. | [DistrictAttendanceByResidence]A60 |
A-61 ADA Totals | The sum of the non-classroom based ADA hours for all categories in the report. | Calculated |
A-62 Classroom-based ADA Totals | The sum of the classroom-based ADA hours for all categories in the report. | Calculated |
District of Residence Totals Elementary and High School | ||
ADA Totals | The sum of all ADA Totals (A-61) for all districts of residence included in the report. | Calculated. |
Classroom-based ADA Totals | The sum of all Classroom-based ADA Totals (A-62) for all districts of residence included in the report. | Calculated |
General Instructions | ||
General Instructions | Includes the sections District Responsibility and County Superintendent’s Responsibility. | N/A |
Certification | Provides area for signature and dates from the preparer, district superintendent and county superintendent of schools. | N/A |
Inquiry Contact | The name and phone number of the contact for inquiries entered when the report is run. | N/A |