Enter District Info

Name of District

Enter the district name.

[Prefs]Name=districtname

[Prefs]Value

All Pre-ID

UC/CSU Qual

Transcript

District Att Regular ADA Hours

CDS District Att Hours

ROCP/Adult District Attendance Hours

Gains-Losses

District Number

Enter the 7-digit CD number (County / District Number) of the district, including any leading zeros as necessary.

Note: The District Number is the Reporting LEA.

Required for CALPADS

[Prefs]Name=districtnumber

[Prefs]Value

All Reports

District State/Province

Choose California from the pop-up menu.

[Prefs]Name=districtstate

[Prefs]Value

Required Setup

Adult School and ROP

B-1

Adults in Correctional Facilities ADA

(Divisor *)

Enter the ADA for adult students in correctional facilities.

* First Period is (Divisor 85)

* Second Period is (Divisor 135)

* Annual Report is (Divisor 175)

[Prefs]CA_J1819DHSP1

[Prefs]CA_J1819DHSP2

[Prefs]CA_J1819DHSAn

ROCP/Adult District Att. Hours

Extended Year and Non-Public Schools

A-2

Extended Year Special Education [EC 56345[b][3]] (Divisor 175)

Enter the value for each grade level grouping.

• TK/K--3

• 4-6

• 7-8

• 9-12

[Prefs]CA_J1819A2C1P1

[Prefs]CA_J1819A2C2P1

[Prefs]CA_J1819A2C3P1

[Prefs]CA_J1819A2C4P1

[Prefs]CA_J1819A2C1P2

[Prefs]CA_J1819A2C2P2

[Prefs]CA_J1819A2C3P2

[Prefs]CA_J1819A2C4P2

[Prefs]CA_J1819A2C1AN

[Prefs]CA_J1819A2C2AN

[Prefs]CA_J1819A2C3AN

[Prefs]CA_J1819A2C4AN

A-3

Special Ed-Nonpublic, Nonsectarian Schools [EC 56366[a][7]] and/or Nonpublic, Nonsectarian Schools – Licensed Children’s Institutions

Enter the value for each grade level grouping.

• TK/K--3

• 4-6

• 7-8

• 9-12

[Prefs]CA_J1819A3C1P1

[Prefs]CA_J1819A3C2P1

[Prefs]CA_J1819A3C3P1

[Prefs]CA_J1819A3C4P1

[Prefs]CA_J1819A3C1P2

[Prefs]CA_J1819A3C2P2

[Prefs]CA_J1819A3C3P2

[Prefs]CA_J1819A3C4P2

[Prefs]CA_J1819A3C1AN

[Prefs]CA_J1819A3C2AN

[Prefs]CA_J1819A3C3AN

[Prefs]CA_J1819A3C4AN

A-4

Extended Year Special Education – Nonpublic, Nonsectarian Schools [EC 56366[a][7]] and/or Nonpublic, Nonsectarian Schools – Licensed Children’s Institutions (Divisor 175)

Enter the value for each grade level grouping.

• TK/K--3

• 4-6

• 7-8

• 9-12

[Prefs]CA_J1819A4C1P1

[Prefs]CA_J1819A4C2P1

[Prefs]CA_J1819A4C3P1

[Prefs]CA_J1819A4C4P1

[Prefs]CA_J1819A4C1P2

[Prefs]CA_J1819A4C2P2

[Prefs]CA_J1819A4C3P2

[Prefs]CA_J1819A4C4P2

[Prefs]CA_J1819A4C1AN

[Prefs]CA_J1819A4C2AN

[Prefs]CA_J1819A4C3AN

[Prefs]CA_J1819A4C4AN

District of Residence

Choose the district of residence from the pop-up menu for which you would like to enter attendance totals.

[S_CA_DistrictAttByResidence_S]DistrictOfResidence

District Att Charter ADA Hrs

Period

Choose the reporting period from the pop-up menu.

[S_CA_DistrictAttByResidence_S]Period = P-1, P-2, or Annual

District Att Charter ADA Hrs

A-3

Extended Year Special Education [EC 56345 [b][3]] (Divisor 175)

Enter the value for each grade level grouping.

• KT/K-3

• 4-6

• 7-8

• 9-12

• Total

[S_CA_DistrictAttByResidence_S]ExYrSpEd_TK_3

[S_CA_DistrictAttByResidence_S]ExYrSpEd_4_6

[S_CA_DistrictAttByResidence_S]ExYrSpEd_7_8

[S_CA_DistrictAttByResidence_S]ExYrSpEd_9_12

[S_CA_DistrictAttByResidence_S]ExYrSpEd_Total

District Att Charter ADA Hrs

A-4

Classroom-based ADA included in line A-3

Enter the value for each grade level grouping.

• KT/K-3

• 4-6

• 7-8

• 9-12

• Total

[S_CA_DistrictAttByResidence_S]ClassExYrSpEd_TK_3

[S_CA_DistrictAttByResidence_S]ClassExYrSpEd_4_6

[S_CA_DistrictAttByResidence_S]ClassExYrSpEd_7_8

[S_CA_DistrictAttByResidence_S]ClassExYrSpEd_9_12

[S_CA_DistrictAttByResidence_S]ClassExYrSpEd_Total

District Att Charter ADA Hrs

A-5

Special Education - Nonpublic, Nonsectarian Schools [EC Section 56366(a)(7)] and/or Nonpublic, Nonsectarian Schools - Licensed Children’s Institutions

Enter the value for each grade level grouping.

• KT/K-3

• 4-6

• 7-8

• 9-12

• Total

[S_CA_DistrictAttByResidence_S]SpEdNPS_TK_3

[S_CA_DistrictAttByResidence_S]SpEdNPS_4_6

[S_CA_DistrictAttByResidence_S]SpEdNPS_7_8

[S_CA_DistrictAttByResidence_S]SpEdNPS_9_12

[S_CA_DistrictAttByResidence_S]SpEdNPS_Total

District Att Charter ADA Hrs

A-6

Classroom-based ADA included in line A-5

Enter the value for each grade level grouping.

• KT/K-3

• 4-6

• 7-8

• 9-12

• Total

[S_CA_DistrictAttByResidence_S]ClassSpEdNPS_TK_3

[S_CA_DistrictAttByResidence_S]ClassSpEdNPS_4_6

[S_CA_DistrictAttByResidence_S]ClassSpEdNPS_7_8

[S_CA_DistrictAttByResidence_S]ClassSpEdNPS_9_12

[S_CA_DistrictAttByResidence_S]ClassSpEdNPS_Total

District Att Charter ADA Hrs

A-7

Extended Year Special Education - Nonpublic, Nonsectarian Schools [EC Section 56366(a)(7)] and/or Nonpublic, Nonsectarian Schools - Licensed Children's Institutions (Divisor 175)

Enter the value for each grade level grouping.

• KT/K-3

• 4-6

• 7-8

• 9-12

• Total

[S_CA_DistrictAttByResidence_S]ExYrSpEdNPS_TK_3

[S_CA_DistrictAttByResidence_S]ExYrSpEdNPS_4_6

[S_CA_DistrictAttByResidence_S]ExYrSpEdNPS_7_8

[S_CA_DistrictAttByResidence_S]ExYrSpEdNPS_9_12

[S_CA_DistrictAttByResidence_S]ExYrSpEdNPS_Total

District Att Charter ADA Hrs

A-8

Classroom-based ADA included in line A-7

Enter the value for each grade level grouping.

• KT/K-3

• 4-6

• 7-8

• 9-12

• Total

[S_CA_DistrictAttByResidence_S]ClassExYrSpEdNPS_TK_3

[S_CA_DistrictAttByResidence_S]ClassExYrSpEdNPS_4_6

[S_CA_DistrictAttByResidence_S]ClassExYrSpEdNPS_7_8

[S_CA_DistrictAttByResidence_S]ClassExYrSpEdNPS_9_12

[S_CA_DistrictAttByResidence_S]ClassExYrSpEdNPS_Total

District Att Charter ADA Hrs

Number of Estimated New Hires

Enter the number of estimated new hires for each subject area:

Agriculture

Art

Dance

English

Business

Foreign Language

Health

Home Economics

Life Science

Mathematics

Music

Physical Education

Physical Science

Reading

Social Science/Social Studies

Theater

Trade and Industrial Arts

Special Education

Bilingual Education

Self-Contained Classes

Other Specializations

[Prefs]Name = CA_NewHireAgric

[Prefs]Name = CA_NewHireArt

[Prefs]Name = CA_NewHireDance

[Prefs]Name = CA_NewHireEnglish

[Prefs]Name = CA_NewHireBusiness

[Prefs]Name = CA_NewHireForeignLang

[Prefs]Name = CA_NewHireHealth

[Prefs]Name = CA_NewHireHomeEd

[Prefs]Name = CA_NewHireLifeSci

[Prefs]Name = CA_NewHireMath

[Prefs]Name = CA_NewHireMusic

[Prefs]Name = CA_NewHirePE

[Prefs]Name = CA_NewHirePhySci

[Prefs]Name = CA_NewHireRead ing

[Prefs]Name = CA_NewHireSocia lSci

[Prefs]Name = CA_NewHireThe ater

[Prefs]Name = CA_NewHireTrade

[Prefs]Name = CA_NewHireSpecEd

[Prefs]Name = CA_NewHireBiling Ed

[Prefs]Name = CA_NewHireSelfC ont

[Prefs]Name = CA_NewHireOther

CBEDS-ORA B

CDIF

Display Student Table Values (Entire District)

Select Yes/No to display values stored in the students table for the entire district.

[Prefs]ProgDispStudVals_DIST

CALPADS

Display Values

Each school name, number and abbreviation is listed with an option to select Yes/No to display values stored in the students table.

Note: A Prefs value is created for each school when data entry is submitted.

[Prefs]ProgDispStudVals_(school_number)

CALPADS

Full Session (Year)

Enter one or more store codes, comma-delimited.

[Prefs]CA_Term_FLS

Stu Crs Sec

UC Direct

Cal-PASS

Semester 1 (Fall)

Semester 2 (Spring)

Enter one or more store codes, comma-delimited, for Semesters.

[Prefs]CA_Term_SM1

[Prefs]CA_Term_SM2

Stu Crs Sec

UC Direct

Cal-PASS

Quarter 1

Quarter 2

Quarter 3

Quarter 4

Enter one or more store codes, comma-delimited, for Quarters

[Prefs]CA_Term_QT1

[Prefs]CA_Term_QT2

[Prefs]CA_Term_QT3

[Prefs]CA_Term_QT4

Stu Crs Sec

UC Direct

Cal-PASS

Trimester 1

Trimester 2

Trimester 3

Enter one or more store codes, comma-delimited, for Trimesters.

[Prefs]CA_Term_TR1

[Prefs]CA_Term_TR2

[Prefs]CA_Term_TR3

Stu Crs Sec

UC Direct

Cal-PASS

Hexemester 1

Hexemester 2

Hexemester 3

Hexemester 4

Hexemester 5

Hexemester 6

Enter one or more store codes, comma-delimited, for Hexemesters.

[Prefs]CA_Term_H1

[Prefs]CA_Term_H2

[Prefs]CA_Term_H3

[Prefs]CA_Term_H4

[Prefs]CA_Term_H5

[Prefs]CA_Term_H6

Stu Crs Sec

Other Session 1

Other Session 2

Other Session 3

Other Session 4

Other Session 5

Other Session 6

Other Session 7

Other Session 8

Other Session 9

Enter one or more store codes, comma-delimited.

[Prefs]CA_Term_Z1

[Prefs]CA_Term_Z2

[Prefs]CA_Term_Z3

[Prefs]CA_Term_Z4

[Prefs]CA_Term_Z5

[Prefs]CA_Term_Z6

[Prefs]CA_Term_Z7

[Prefs]CA_Term_Z8

[Prefs]CA_Term_Z9

Stu Crs Sec

Quarter Summer Session 1

Quarter Summer Session 2

Quarter Summer Session 3

Enter one or more store codes, comma-delimited.

[Prefs]CA_Term_QS1

[Prefs]CA_Term_QS2

[Prefs]CA_Term_QS3

UC Direct

Cal-PASS

Trimester Summer Session 1

Trimester Summer Session 2

Trimester Summer Session 3

Enter one or more store codes, comma-delimited.

[Prefs]CA_Term_TS1

[Prefs]CA_Term_TS2

[Prefs]CA_Term_TS3

UC Direct

Cal-PASS

Summer Session 1

Enter one or more store codes, comma-delimited.

[Prefs]CA_Term_SS

Stu Crs Sec

Semester Summer Session 1

Semester Summer Session 2

Semester Summer Session 3

Enter one or more store codes, comma-delimited.

[Prefs]CA_Term_SS1

[Prefs]CA_Term_SS2

[Prefs]CA_Term_SS3

UC Direct

Cal-PASS

Full Summer Session 1

Full Summer Session 2

Full Summer Session 3

Enter one or more store codes, comma-delimited.

[Prefs]CA_Term_FS1

[Prefs]CA_Term_FS2

[Prefs]CA_Term_FS3

UC Direct

Cal-PASS

College Semester 1

College Semester 2

Enter one or more store codes, comma-delimited.

[Prefs]CA_Term_CS1

[Prefs]CA_Term_CS2

UC Direct

Cal-PASS

College Quarter 1

College Quarter 2

College Quarter 3

College Quarter 4

Enter one or more store codes, comma-delimited.

[Prefs]CA_Term_CQ1

[Prefs]CA_Term_CQ2

[Prefs]CA_Term_CQ3

[Prefs]CA_Term_CQ4

UC Direct

Cal-PASS

College Summer Semester 1

College Summer Semester 2

Enter one or more store codes, comma-delimited.

[Prefs]CA_Term_SC1

[Prefs]CA_Term_SC2

UC Direct

Cal-PASS

College Summer Quarter 1

College Summer Quarter 2

Enter one or more store codes, comma-delimited.

[Prefs]CA_Term_QQ1

[Prefs]CA_Term_QQ2

UC Direct

Cal-PASS

Intersession

Enter one or more store codes, comma-delimited.

[Prefs]CA_Term_IS

Stu Crs Sec

Intersession 1

Intersession 2

Intersession 2

Enter one or more store codes, comma-delimited.

[Prefs]CA_Term_IS1

[Prefs]CA_Term_IS2

[Prefs]CA_Term_IS3

Cal-PASS

Supplement Session (after school, evenings, weekends, etc.)

Enter one or more store codes, comma-delimited.

[Prefs]CA_Term_SPL

Cal-PASS

Display Programs and Services to Automatically End (Transfer Out of School)

Select Yes/No to display values when transferring a student out of a school.

[Prefs]TransOutDispProg_DIST

CALPADS

Display Programs and Services to Automatically Create (Re-Enroll In School)

Select Yes/No to display values when transferring a student into a school.

[Prefs]ReEnrollDispProg_DIST

CALPADS

Enable CALPADS Concurrent Enrollment processing during EOY Process

If this preference is set to Yes, the End of Year (EOY) Process will end all CALPADS Concurrent (Non-Primary) Enrollments automatically. The Exit Code for the concurrent enrollment will be set to E-170 and the exit date will be populated as appropriate.

[Prefs]CA_enableConcurrentEnrollEOYprograms

CALPADS

Enable CALPADS Program processing during EOY Process

Must select Yes to process during EOY process.

[Prefs]CA_enableEOYprograms

CALPADS

Enable CALPADS Service (122 Programs) processing during EOY Process

If selected, service records will be ended and recreated if their parent program record is ended and recreated.

[Prefs]CA_enableEOY122

CALPADS

Enable CASEMIS Service (144 Programs) processing during EOY Process

CASEMIS services are not linked to a particular program record. If selected, all records will be processed unless the particular service is deselected below.

[Prefs]CA_enableEOY144

CALPADS

Select individual CALPADS Programs to Process

The Selected default mimics the CALPADS process.

See CALPADS Program Codes in the Appendix for additional details.

Note: These choices apply only if the relevant setting is “Yes” above.

[Prefs]EOYendprog###

### = program code number

CALPADS

Select individual CASEMIS Services to Process

All are selected by default.

See CASEMIS Service Codes in the Appendix for a list of choices.

Note: These choices apply only if the relevant setting is “Yes” above.

[Prefs]EOYendserv###

### = service code number

CALPADS

Description

Enter the accepted method(s) for verifying a student's date of birth for the Pupil Permanent Record report.

N/A

Pupil Permanent Record (PR) Information

Code

The school group code.

[S_CA_SchoolGroups_S]groupCode

STAS

Name

The name of the school group.

[S_CA_SchoolGroups_S]groupName

STAS

Schools

The codes for the schools in the group.

[S_CA_SCH_X]StateSchoolNumber

STAS

New > New School Group

Code

Enter a code for the school group.

Note: The code must not exceed six characters.

[S_CA_SchoolGroups_S]groupCode

STAS

Name

Enter a name for the school group

[S_CA_SchoolGroups_S]groupName

STAS

Available Schools

Select the desired schools from the list. Create a group by using the rightward arrow to move the highlighted schools into the "Selected Schools" column.

[S_CA_SchoolGroups_S]schoolList

[Schools]Name

STAS

Selected Schools

Displays the schools in the group. To remove one or more schools,

[S_CA_SchoolGroups_S]schoolList

[Schools]Name

STAS

Code

The school group code.

[S_CA_STU_GroupName]GroupID

Roster - Student Groups Extract

Name

The name of the school group.

[S_CA_STU_GroupName]GroupDescription

Roster - Student Groups Extract

Schools

The codes for the schools in the group.

[S_CA_STU_GroupName]GroupName

Roster - Student Groups Extract

[S_CA_STU_GroupName]Year Applicable

Roster - Student Groups Extract

[S_CA_STU_GroupName]WhoCreated

Roster - Student Groups Extract

[S_CA_STU_GroupName]WhenCreated

Roster - Student Groups Extract

[S_CA_STU_GroupName]WhoModified

Roster - Student Groups Extract

[S_CA_STU_GroupName]WhenModified

Roster - Student Groups Extract

[S_CA_STU_GroupName]SubjectArea

Roster - Student Groups Extract

Display Non-Binary Student Gender Option

Select the checkbox to enable the use of the Non-Binary gender option in preferred gender fields for students in the district.

Notes:

• This field is only visible in PowerSchool 12.x and above.

• In PowerSchool 12.1.x and above, a link to the Code Sets mapping page is displayed. Click the link, and set up the codes for the Gender code set. Refer to PowerSchool System Help for more information.

Derived from

[CodeSet]EndDate

N/A

Load Codes/Subcodes for version [1.0/2.0]

If the load has not been completed, select the checkbox and click Submit to load the CA Incident Management configuration file.

The configuration file loads during the Hourly Process, either on the hour, or when PowerSchool is launched.

Only the PowerSchool application that is the task master is updated. If there is more than one PowerSchool application in a server array, see article 56478 on PowerSource.

Note: Once the load is done only “Load is complete” is displayed here.

N/A

Stu Discipline

CASEMIS C

Code Type

Select a link for the Code Type to be mapped.

Use this page to migrate your current incident management codes to the most recent state reporting incident management codes. The migrated codes will be removed and incident records will be updated with the state reporting codes.

Once the mapping is complete the following message is seen:

"There are no current incident management codes to map for this code type."

Or, when there are no codes to map, this message is displayed:

"There are no updated state reporting incident codes available for this code type. This code type may not have state-defined values, or you may need to run the latest script to load state reporting codes and subcodes."

Date Mapped

Displays date and time of mapping, or n/a when there are no codes to map.

Mapping Status

Displays Mapping Successful when a Date Mapped is available, or n/a when there are no codes to map.

Electronic Attendance Auditing

Select the checkbox and Submit to enable Electronic Attendance Auditing. Auditing will be enabled when the next hourly process runs.

If a district chooses to enable electronic attendance auditing, PowerSchool will capture details of the creation, changes, and deletions to attendance records. Information regarding what attendance change is made, who made the change, when the change was made, and the IP address of the change are captured to meet the state requirements for Electronic Attendance Auditing.

PowerSchool 7.8 or later is required.

• Important Note: Customers that desire to utilize Electronic Attendance Auditing in place of retaining signed paper copies of attendance records should not use the PowerSchool Substitute Portal. All attendance must be logged in the system by individuals with an unique User ID that identifies the person.

Attendance Audit Report

Sec Att Status