Introduction
Guardian information can be entered using the PowerSchool Contact pages or the state-specific Guardian Information pages.
Using Contact Pages
Navigation:
Student Selection > Contacts
Select the contact's name to edit, or click Add to add a new contact. Refer to System Help in PowerSchool for more information.
To flag the contact as the student's legal guardian:
-
Click the contact's name or the edit button.
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On the All tab on the Contact Details page, select Legal Guardian.
-
Click Submit.
You must be on PowerSchool 19.4.4 or above to access the Legal Guardian field.
To enter the address verification method for the contact's address:
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Click the edit button in the Addresses table.
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Enter the Verification Method.
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Click Submit.
Using State-Specific Guardian Information Page
Navigation:
Student Selection > State/Province – CA > Guardian Information
|
Data Element |
Description |
[Table]FieldName |
Used in these Reports |
|---|---|---|---|
|
Parent/Guardian 1 |
Choose the student's first parent or guardian. Valid values:
Note: Parent/Guardian 1 determines which name is extracted on the CAHSEE Pre-ID report and is listed first on the Student Information extract. |
[S_CA_STU_X]PrimaryGuardian |
Stu Info CAHSEE Transcript Blue Card Pupil Perm Rec |
|
Parent/Guardian 2 |
Choose the student's second parent or guardian. Valid values:
|
[S_CA_STU_X]SecondaryGuardian |
Stu Info Transcript |
|
Mother's Name |
Enter the name of the student's mother in the format Last, First. Note: This field may also be populated on the Parents/Guardian student page. |
[Students]Mother |
Stu Info CAHSEE Transcript Blue Card |
|
Father's Name |
Enter the name of the student's in the format Last, First. Note: This field may also be populated on the Parents/Guardian student page. |
[Students]Father |
Stu Info CAHSEE Transcript Blue Card |
|
Guardian 1 – Name
|
Enter the name of the student's first guardian in the format Last, First. Note: This field may also be populated on the Parents/Guardian student page. |
[Students]Guardian_LN [Students]Guardian_FN |
Stu Info CAHSEE Transcript Blue Card |
|
Relationship |
Choose the student’s relationship with Guardian 1. Note: This field is for reference only; it is not included in any reports. |
[S_CA_STU_X]G1Relationship |
N/A |
|
Guardian 2 – Name
|
Enter the name of the student's second guardian in the format Last, First. |
[S_CA_STU_X]Guardian2_LN [S_CA_STU_X]Guardian2_FN |
Stu Info CAHSEE Transcript Blue Card |
|
Relationship |
Choose the student’s relationship with Guardian 2. Note: This field is for reference only; it is not included in any reports. |
[S_CA_STU_X]G2Relationship |
N/A |
|
Parent/Guardian Highest Education Level |
Choose the appropriate value. Valid values:
This field can also be populated on the CALPADS Student Information page. Required for CALPADS |
[S_CA_STU_X]ParentEd |
Stu Info CAHSEE STAR Pre-ID |
|
Parent/Guardian Correspondence Language (Legacy) |
Select the language in which correspondence to the student's parent or guardian should be written. Valid values:
The default is English. |
[S_CA_STU_X]ParentCorrespLang |
N/A |
|
Student Address |
The address from the student's Addresses page is displayed. This information is read-only. |
[Students]Street [Students]City [Students]State [Students]Zip |
|
|
Parent/Guardian Address if different from student's |
If the parent or guardian's address is different from the student's address, enter the parent or guardian's address. |
[S_CA_STU_X]GuardianAddrStreet [S_CA_STU_X]GuardianAddrCity [S_CA_STU_X]GuardianAddrState [S_CA_STU_X]GuardianAddrZip |
N/A |
|
Verification method |
Enter the method used to verify the Parent/Guardian address. |
[S_CA_STU_X ]GuardianAddrVerify |
Pupil Perm Rec |