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Guardian Information

Introduction

Guardian information can be entered using the PowerSchool Contact pages or the state-specific Guardian Information pages.

Using Contact Pages

Navigation:

Student Selection > Contacts

Select the contact's name to edit, or click Add to add a new contact. Refer to System Help in PowerSchool for more information.

To flag the contact as the student's legal guardian:

  1. Click the contact's name or the edit button.

  2. On the All tab on the Contact Details page, select Legal Guardian.

  3. Click Submit.

You must be on PowerSchool 19.4.4 or above to access the Legal Guardian field.

To enter the address verification method for the contact's address:

  1. Click the edit button in the Addresses table.

  2. Enter the Verification Method.

  3. Click Submit.

Using State-Specific Guardian Information Page

Navigation:

Student Selection > State/Province – CA > Guardian Information

Data Element

Description

[Table]FieldName

Used in these Reports

Parent/Guardian 1

Choose the student's first parent or guardian.

Valid values:

  • (M) Mother

  • (F) Father

  • (G1) Guardian 1

  • (G2) Guardian 2

Note: Parent/Guardian 1 determines which name is extracted on the CAHSEE Pre-ID report and is listed first on the Student Information extract.

[S_CA_STU_X]PrimaryGuardian

Stu Info

CAHSEE

Transcript

Blue Card

Pupil Perm Rec

Parent/Guardian 2

Choose the student's second parent or guardian.

Valid values:

  • (M) Mother

  • (F) Father

  • (G1) Guardian 1

  • (G2) Guardian 2

[S_CA_STU_X]SecondaryGuardian

Stu Info

Transcript

Mother's Name

Enter the name of the student's mother in the format Last, First.

Note: This field may also be populated on the Parents/Guardian student page.

[Students]Mother

Stu Info

CAHSEE

Transcript

Blue Card

Father's Name

Enter the name of the student's in the format Last, First.

Note: This field may also be populated on the Parents/Guardian student page.

[Students]Father

Stu Info

CAHSEE

Transcript

Blue Card

Guardian 1 – Name
Last, First

Enter the name of the student's first guardian in the format Last, First.

Note: This field may also be populated on the Parents/Guardian student page.

[Students]Guardian_LN

[Students]Guardian_FN

Stu Info

CAHSEE

Transcript

Blue Card

Relationship

Choose the student’s relationship with Guardian 1.

Note: This field is for reference only; it is not included in any reports.

[S_CA_STU_X]G1Relationship

N/A

Guardian 2 – Name
Last, First

Enter the name of the student's second guardian in the format Last, First.

[S_CA_STU_X]Guardian2_LN

[S_CA_STU_X]Guardian2_FN

Stu Info

CAHSEE

Transcript

Blue Card

Relationship

Choose the student’s relationship with Guardian 2.

Note: This field is for reference only; it is not included in any reports.

[S_CA_STU_X]G2Relationship

N/A

Parent/Guardian Highest Education Level

Choose the appropriate value.

Valid values:

  • (14) Not a High School Graduate

  • (13) High School Graduate

  • (12) Some College or Associates Degree

  • (11) College Graduate

  • (10) Graduate Degree or Higher

  • (15) Declined to State

This field can also be populated on the CALPADS Student Information page.

Required for CALPADS

[S_CA_STU_X]ParentEd

Stu Info

CAHSEE

STAR Pre-ID

Parent/Guardian Correspondence Language (Legacy)

Select the language in which correspondence to the student's parent or guardian should be written.

Valid values:

  • (00) English

  • (01) Spanish

The default is English.

[S_CA_STU_X]ParentCorrespLang

N/A

Student Address

The address from the student's Addresses page is displayed.

This information is read-only.

[Students]Street

[Students]City

[Students]State

[Students]Zip

Parent/Guardian Address if different from student's

If the parent or guardian's address is different from the student's address, enter the parent or guardian's address.

[S_CA_STU_X]GuardianAddrStreet

[S_CA_STU_X]GuardianAddrCity

[S_CA_STU_X]GuardianAddrState

[S_CA_STU_X]GuardianAddrZip

N/A

Verification method

Enter the method used to verify the Parent/Guardian address.

[S_CA_STU_X ]GuardianAddrVerify

Pupil Perm Rec

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