How to Add a California School

School Name

Enter the name of the school.

[Schools]Name

All Reports

Is a Summer School

Check the box if this school is used for summer school enrollments.

Checking this will allow the school to show up in the student
"Summer School Indicator" drop-down and will change how the
year term number is identified for years starting after July 1.

[Schools]IsSummerSchool

UC/CSU Qual

UC Direct

Update Mobility Script

School Address

Enter the street address for the school.

[Schools]SchoolAddress

UC Direct

Transcript

School City

Enter the city in which the school is located.

[Schools]SchoolCity

UC Direct

Transcript

School State / Province

Enter the state or province in which the school is located.

[Schools]SchoolState

UC Direct

Transcript

School Postal / Zip Code

Enter the postal or zip code for the school.

[Schools]SchoolZip

UC Direct

Transcript

School County Name

Enter the name of the county.

[Schools]CountName

CDS Dist Att Hrs

SI District Att Hrs

Dist Att Ch ADA

Dist Att ROC ADA

School County Number

Enter the county number.

[Schools]CountyNbr

Dist Att

Reg ADA Hrs

Dist Att

Charter ADA Hrs

School Phone Number

Enter the school phone number.

[Schools]SchoolPhone

UC Direct

Transcript

School FAX Number

Enter the school fax number.

[Schools]SchoolFax

UC Direct

Transcript

School Number (9 digit maximim)

The school number.

[Schools]School_Number

AEP

Phys Fit

UC Direct

Mo Stu Att

Dist Att Sum by Grade

Cls Size Reduc

Gains-Losses

Alternate School Number

Enter the alternate school number.

[Schools]Alternate_School_Number

Transcript

Exclude From State Reporting?

Select the checkbox to exclude this school from
state reporting.

If the checkbox is selected the value is stored as a 1.

[Schools]State_ExcludeFromReporting

SSID Enroll

Stu Info

Stu Program

Crs Sec

Stu Crs Sec

Staff Demo

Staff Assign

Phys Fit

Oral Assmt

Oral Screen

CBEDS-ORA A

CBEDS-ORA B

CASEMIS A

CASEMIS B

CASEMIS C

CASEMIS D

Cal-PASS

CBEDS SIF

Update Mobility Script

Mo Stu Att

Att Sum by Grade

Dist Att Reg ADA

Dist Att Other ADA

Dist Att Ch ADA

Cls Att Aud

Stu Att Aud

Period Att Verif

Cls Size Reduc

Enroll by Sec

CDS Att. Audit

IS Stu Att Reg

SI Dist Att Hrs

Dist Att ROC Hrs

Staff YOS

CRDC

Grades

Enter the grade level range of the school.

[Schools]Low_Grade

[Schools]High_Grade

Att Reports

AEP (Except ROCP)

Phys Fit

UC Direct

Dist Att Ch ADA

CRDC

School Calendar Type

Choose the appropriate calendar type from the pop-up menu.                                

[S_CA_SCH_X]CalendarType

CBEDS-ORA B

CBEDS SIF

School Session Type

Choose the appropriate session type from the pop-up menu.

[S_CA_SCH_X]SessionType

UC Direct

Charter School

If this is a charter school, select the checkbox.

[S_CA_SCH_X]CharterSchoolFlag

Dist Att

Reg ADA Hrs

Dist Att

Charter ADA Hrs

Charter School Number

If this is a charter school, enter the charter school number.

[S_CA_SCH_X}CharterSchoolNumber

Phys Fit

Reg ADA Hrs

CDS Dist Att Hrs

SI Dist Att Hrs

Dist Att ROC ADA

Number of Computers for Instruction

Enter the number of computers owned or used by the school that are less than 48 months old and are used for direct instruction, curriculum development, classroom management, preparation of instruction materials, or similar activities.

[S_CA_SCH_X}ComputersForInstructionCount

CBEDS-ORA B

CBEDS SIF

Number of Instructional Settings Used for Instruction-Related Purposes

Enter the number of instructional settings used for instruction-related purposes.

[S_CA_SCH_X]InstructionalSettingsCount

CBEDS-ORA B

CBEDS SIF

Number of Instructional Settings With Internet Access via Computer

Enter the number of classrooms, or other instructional settings, such as a computer lab, library, or career center, with a high-speed (local area network connection speed of 10 megabits or greater) internet connection capable of streaming instructional content.

[S_CA_SCH_X]ClassroomInternetAccessCount

CBEDS-ORA B

CBEDS SIF

 7-digit School Number

Enter the 7-digit School number that is the second half of the assigned CDS number, with any leading zeros.Do not enter the county district number.

Students attending non-public schools (NPS) should be reported using a school code of 0000001:

• Set up a school with a 7-digit school number = 0000001.

• On the Student Information page, enter the nonpublic non-sectarian school code.

Note: CALPADS reports do not use the alternate school number or standard school number. This field was previously referred to as the CSIS school number.

Required for CALPADS

[S_CA_SCH_X]StateSchoolNumber

SSID Enrollment

Stu Info

Stu Program

Stu Discipline

Stu Waiver

Crs Sec

Stu Crs Sec

Staff Demo

Staff Assign

Stu CTE

CBEDS ORA A

CBEDS ORA B

CBEDS SIF

CDIF

Phys Fit

CASEMIS A

CASEMIS B

CASEMIS C

CASEMIS D

Cal-PASS

Update Mobility Script

Dist Att

Regular ADA Hrs

CRDC

CDS School Name

Populate for schools that share the same 7-digit school number. This allows for aggregation of data on the Student Absenteeism report.

[S_CA_SCH_X]CDS_SchoolName

Stu Absent

Attendance Code for Full Time Independent Study

Define the attendance code used to record present attendance for IS.

Choose the appropriate attendance code from the Attendance Code for Full Time Independent Study pop-up menu. Attendance codes are set up at the school level.

[Gen]Cat=att

[Gen]Name = CA_IS_PresentAttCode

Att Sum by Grade-IS

IS Stu Att Reg

Exclude School from CALPADS End of Year 1 Course Completion Reporting

Select if the school should be excluded from Course Section and Student Course Section for End of Year 1 completion reporting.

[S_CA_SCH_X]ExcludeFromEOY1

Crs Sec

Stu Crs Sec

Store Codes to omit from CALPADS End of Year 1 Course Completion Reporting

Enter a comma-separated list of store codes that should be omitted from Student Course Section End of Year 1 completion reporting for this school.

[S_CA_SCH_X]EcludedStoreCodesFromEOY

Stu Crs Sec

# Carnegie Units Equivalent to a One-Year Course

Enter the number of credits equal to one full academic year of instruction.

Note: For Student Course Section, this value will be assumed to be 10 if not populated.

[S_CA_SCH_X]CarnegieUnitsPerOneYearCourse

Stu Crs Sec

UC Direct

School Logo

Choose a logo from the pop-up menu for printing on the Transcript report.

Note: To add a logo to the pop-up menu, insert the logo in the PowerSchool file structure: PowerSchool\application\components\reporting-usa-ca......\web_root\admin\schoollogo

Logo file names must not contain spaces and must be no more than 100 x 100 pixels. Save as .jpeg or .jpg

[S_CA_SCH_X]SchoolLogoName

Transcript

Addendum Comments

Enter comments to include in the Addendum section of the CA Transcript report.

[S_CA_SCH_X]AddendumComments

Transcript

Store Codes from this school to omit on Transcripts

Enter a comma-separated list of store codes to exclude from the CA Transcript report. This option is used to exclude specific grades from the transcript.

[S_CA_SCH_X]TranscriptStoreCodesOmit

Transcript

School Session Prior Year

Choose the term format used for the prior school year from the pop-up menu.

[S_CA_SCH_X]SessionTypeMinus1Year

UC Direct

School Session Two Years Ago

Choose the term format used for the school year that occurred two years ago from the pop-up menu.

[S_CA_SCH_X]SessionTypeMinue2Year

UC Direct

School Session Three Years Ago

Choose the term format used for the school year that occurred three years ago from the pop-up menu.

[S_CA_SCH_X]SessionTypeMinus3Year

UC Direct

School ATP Code

Enter the School American Testing Program (ATP) code. ATP codes are used to identify each participating school in the UC electronic submission process.

[S_CA_SCH_X]SchoolATPCode

UC Direct

Authentication Key

Enter the key used to authenticate the ATP. The authentication key is checked against the ATP code to verify that the school identified is the school submitting the extract.

[S_CA_SCH_X]UCDirectAuthenticationKey

UC Direct

School Program Type

Choose the program type from the pop-up menu.

[S_CA_SCH_X]SchoolProgramType

UC Direct

Administrative Name (Last, First)

Enter the first and last name of the administrative contact responsible for ensuring that the extract is submitted by the deadline.

[S_CA_SCH_X]AdminFirstName

[S_CA_SCH_X]AdminLastName

UC Direct

Administrative Phone Number

Enter the administrative contact’s phone number.

[S_CA_SCH_X]AdminPhone

UC Direct

Administrative Email

Enter the administrative contact’s email address.

[S_CA_SCH_X]AdminEmail

UC Direct

Technical Name (Last, First)

Enter the first and last name of the technical contact responsible for maintaining data in the SIS.

[S_CA_SCH_X]TechFirstName

[S_CA_SCH_X]TechLastName

UC Direct

Technical Phone Number

Enter the technical contact’s phone number.

[S_CA_SCH_X]TechPhone

UC Direct

Technical Email

Enter the technical contact’s email address.

[S_CA_SCH_X]TechEmail

UC Direct

School Type Code

Choose the appropriate school type from the pop-up menu.

[S_CA_SCH_X]SchoolType

CASEMIS A

CASEMIS D

CBEDS-ORA B

CBEDS SIF

Kindergarten Program

Choose the appropriate school type from the pop-up menu.

CBEDS SIF

Transitional Kindergarten Program

Choose the appropriate school type from the pop-up menu.

CBEDS SIF

Explanation for zero truants

If the school has zero truants, enter an explanation to be reported on the CBEDS reports.

200 character maximum allowed.

[S_CA_SCH_X]ExplanationForZeroTruants

CBEDS ORA B

CBEDS SIF

Count all students in this school as Economically Disadvantaged

For the purposes of Perkins E-1, count all students enrolled in the school as economically disadvantaged. Choose Yes or No.

[S_CA_SCH_X]PerkinsEconDisadvantagedFlag

Perkins E-1