Health: Set up Immunizations, Screenings, and Certifications

The information below pertains to the setup of California-specific immunizations. screenings, and health certificates. For general health setup, see Help > System Help > Health Management.

Immunizations

Navigation:

District Setup > Health: Health Setup > Immunizations tab

Vaccines

Note: Health code values and rules are loaded automatically with the installer. Currently, deleting seeded data elements also deletes the immunization rules attached to the element. Until further notice, it is recommended not to delete seeded data elements. Enter any additional values manually. See the Appendix for valid values.

Data Elements	Description	[Table]FieldName	Used in these Reports
Vaccine Name	Enter the name of the vaccine. The following vaccines must set up for California: Polio DTP MMR HIB Meningitis Varicella Hepatitis B Hepatitis A (Optional) Tdap (Pertussis Booster) See the Appendix for a complete list of vaccine values.	[HealthVaccine]VaccineName	Blue Card Pupil Perm Rec
Vaccine Code	Enter the vaccine code or abbreviation. See the Appendix for valid values.	[HealthVaccine]VaccineCode	Blue Card
State Report Name	Enter the name of the report used to report this data to the CDE, if applicable. See the Appendix for valid values.	[HealthVaccine]StateReportName	Blue Card
State Report Code	Enter the equivalent State Report Code for this vaccine, if applicable. Note: Do not populate this field with a value other than what is specified in the Appendix. If a vaccine is being added that isn’t in the Appendix, leave the State Report Code blank. Refer to the Appendix for valid values.	[HealthVaccine]StateReportCode	Blue Card
Number of Doses	Enter the number of doses required for this vaccine. See the Appendix for valid values. Note: If your district requires additional doses than what was set up by PowerSchool, you can increase the number of doses.	[HealthVaccine]NumberOfDoses	Blue Card
Description	Enter a description of the vaccine.	[HealthVaccine]VaccineDesc	Blue Card
This vaccine is optional	Select the checkbox if the vaccine is not required.	[HealthVaccine]IsMandatory	Required Setup
Rules Engine	The rules engine is available to automatically determine whether a student is compliant for a vaccine. Refer to Appendix for the Health Immunization Rules. Each vaccine can only be bound to one rule. Once a vaccine is bound to a rule, the Unbind rule checkbox is available on the Edit Vaccine dialog box.	N/A	Blue Card

Exception Types

Note: Health code values are loaded automatically with the installer. Enter any additional values manually. See the Appendix for documentation of valid values.

Data Element	Description	[Table]FieldName	Used in these Reports
Exemption Name	Enter the name of the exemption type. The following exemption types must set up for California: Medical Occurrence Personal Religious See Health Immunization: Exemption Type Code for a complete list of immunization exemption type values.	[HealthImmExempt]ImmunizatoinExemptionName	Blue Card
Exemption Code	Enter the exemption type code or abbreviation. See Health Immunization: Exemption Type Code for a complete list of immunization exemption type codes.	[HealthImmExempt]ImmunizationExemptionCode	Blue Card
State Report Name	Enter the name of the report used to report this data to the CDE, if applicable.	[HealthImmExempt]StateReportName	Blue Card
State Report Code	Enter the equivalent State Report Code for this exemption type, if applicable.	[HealthImmExempt]StateReportCode	Blue Card

Certificate Types

Note: Health code values are loaded automatically with the installer. Enter any additional values manually. See the Appendix for documentation of valid values.

Data Element	Description	Table]FieldName	Used in these Reports
Certificate Name	Enter the name of the certificate type. See Health Immunization: Certificate Type Codes for a complete list of immunization certificate type values.	[HealthImmSource]ImmunizationSourceName	Blue Card
Certificate Code	Enter the certificate type code or abbreviation. See Health Immunization: Certificate Type Codes for a complete list of immunization certificate type .	[HealthImmSource]ImmunizationSourceCode	Blue Card
State Report Name	Enter the name of the report used to report this data to the CDE, if applicable.	[HealthImmSource]StateReportName	Blue Card
State Report Code	Enter the equivalent State Report Code for this certificate type, if applicable.	[HealthImmSource]StateReportCode	Blue Card
Default Certificate	Select the checkbox to indicate that this is the default certificate associated with immunization records.	[HealthImmSource]IsDefaultSource	Not Required

Screenings

Navigation:

District Setup > Health: Health Setup > Screenings tab

Note: Health code values are loaded automatically with the installer. Enter any additional values manually. See the Appendix for documentation of valid values.

Data Element	Description	[Table]FieldName	Used in these Reports
Hearing	Click Hearing to add or edit hearing screening elements. See the Appendix for valid values for the following elements: Screening Provider Type Left Ear Test Result Right Ear Test Result Test Type Screening Outcome	[HealthScreenLookup]CodeType (Screening element, such as LeftEarTestCode) [HealthScreenLookup]HealthCategory (user-defined display value) [HealthScreenLookup]StateReportCode	Not Required
Oral Health	Click Oral Health to add or edit oral health screening elements. See the Appendix for valid values for the following elements: Screening Provider Type Treatment Urgency Oral Health Waiver Reason	[HealthScreenLookup]CodeType (Screening element) [HealthScreenLookup]HealthCategory (user-defined display value) [HealthScreenLookup]StateReportCode	Oral Screen
Scoliosis	Click Scoliosis to add or edit scoliosis screening elements. See the Appendix for valid values for the following elements: Screening Provider Type X-Ray Film Impression Screening Outcome	[HealthScreenLookup]CodeType (Screening element) [HealthScreenLookup]HealthCategory (user-defined display value) [HealthScreenLookup]StateReportCode	Not Required
Tuberculosis	Click Tuberculosis to add or edit tuberculosis screening elements. See the Appendix for valid values for the following elements: Screening Provider Type Chest X-Ray Impression Skin Test Result Skin Test Type Screening Outcome	[HealthScreenLookup]CodeType (Screening element) [HealthScreenLookup]HealthCategory (user-defined display value) [HealthScreenLookup]StateReportCode	Blue Card
Vision and Color	Click Vision and Color to add or edit vision and color screening elements. See the Appendix for valid values for the following elements: Screening Provider Type Color Blind Test Result Left Eye Test Result Right Eye Test Result Screening Outcome	[HealthScreenLookup]CodeType (Screening element, such as LeftEyeTestCode) [HealthScreenLookup]HealthCategory (user-defined display value) [HealthScreenLookup]StateReportCode	Not Required
Vital Signs / Biometrics	Click Vital Signs/Biometrics to add or edit vital signs/biometrics screening elements. See the Appendix for valid values for the Weight Status element.	[HealthScreenLookup]CodeType (Screening element) [HealthScreenLookup]HealthCategory (user-defined display value) [HealthScreenLookup]StateReportCode	Not Required

Grade Level Entry Certification Configuration

Navigation:

District Setup > Health: Health Setup > Grade Level Entry Certification tab

Grade Level Entry Certification

Data Element

Description

[Table]FieldName

Used in these Reports

Grade Level

Click Add and choose a grade level from the pop-up menu. The grade level will appear in a menu on the students’ Grade Level Entry Certification page as available for certification.

Note: If your District requires additional grade certifications, you can add additional certifications beyond those that were seeded.

[HealthGradeLevel]GradeLevel

Blue Card

Description

Enter a description for the grade level entry certification.

[HealthGradeLevel]GradeLevelDesc

Not Required

Certification Status Values

Data Element

Description

[Table]FieldName

Used in these Reports

Display Value

Enter the display value for this data element. The value will display as a Certification Status on the students’ Grade Level Entry Certification page.

See the Appendix for a complete list of certification status values.

[HealthScreenLookup]GradeLevelCertCode

Blue Card

State Report Name

Enter the name of the report used to report this data to the CDE, if applicable.

[HealthScreenLookup]StateReportName

Not Required

State Report Code

Enter the equivalent State Report Code for this grade level certification status, if applicable.

[HealthScreenLookup]StateReportCode

Blue Card