Editing Stored Historical Grades
Navigation:
Student Selection > Academics: Historical Grades > Edit Stored Grade
- To create a new stored grade record, select Multiple New Entries or Single New Entry.
- To edit or view a historical grade, select the grade on the Historical Grades page.
Data Element | Description | [Table]FieldName | Used in these Reports |
|---|---|---|---|
School | The school name associated with the historical grade appears. Required for CALPADS | [StoredGrades]SchoolName | Stu Crs Sec UC/CSU Qual Scholarship Fed UC Direct Transcript |
School year (Term) | The term associated with the historical grade appears. Required for CALPADS | [StoredGrades]TermID | Stu Crs Sec UC/CSU Qual Scholarship Fed Transcript Perkins E-1 Pupil Perm Rec |
| Store Code | The store code associated with the historical grade appears. Required for CALPADS | [StoredGrades]StoreCode | Stu Crs Sec UC/CSU Qual Scholarship Fed Transcript Cal-PASS Pupil Perm Rec |
| Hist. grade level | The grade level associated with the historical grade appears. Required for CALPADS | [StoredGrades]Grade_Level | Stu Crs Sec UC/CSU Qual Transcript Cal-PASS Pupil Perm Rec |
Associated section | The section associated with the historical grade appears. Important: All stored grades reported to CALPAD on the Student Course Section must have the associated section populated. Required for CALPADS | [StoredGrades]SectionID | Student Course Section UC/CSU Qual Scholarship Fed Transcript UC Direct Cal-PASS Pupil Perm Rec |
Course number | Review and/or edit the course number associated with the historical grade. Required for CALPADS | [StoredGrades]Course_Number | Stu Crs Sec UC/CSU Qual Scholarship Fed UC Direct Transcript Cal-PASS Perkins E-1 Pupil Perm Rec |
Course name | Review and/or edit the course name associated with the historical grade. CA Transcript: If there are multiple historical grade records with credit and the same course name, the CA Transcript will not allocate credits correctly. As a workaround, assign a unique name to each course. For example, if a student completes a Music course in each year at school, change the course names to Music 1, Music 2, Music 3, etc., so that the student can be awarded credit correctly for each year. | [StoredGrades]Course_Name | UC/CSU Qual Scholarship Fed UC Direct Transcript Cal-PASS Pupil Perm Rec |
Grade | Review and/or edit the alpha grade associated with the historical grade. Required for CALPADS | [StoredGrades]Grade | Stu Crs Sec UC/CSU Qual Scholarship Fed UC Direct Transcript Cal-PASS Perkins E-1 Pupil Perm Rec |
| Added Value | For grades that are not linked to a course or section, enter a numerical value greater than zero to indicate the grade is for an honors course. Notes:
| [StoredGrades]GPA_AddedValue | UC/CSU Qual Transcript |
Absences | Review and/or edit the number of absences associated with the historical grade. | [StoredGrades]Absences | Transcript |
Earned credit hours | Review and/or edit the earned credit hours associated with the historical grade. Required for CALPADS for grade levels 9 – 12. | [StoredGrades]EarnedCrHrs | Stu Crs Sec UC/CSU Qual Scholarship Fed UC Direct Cal-PASS Perkins E-1 |
Potential credit hours | Review and/or edit the potential credit hours associated with the historical grade. Required for CALPADS for grade levels 9 – 12. | [StoredGrades]PotentialCrHrs | Stu Crs Sec UC Direct Transcript Cal-PASS |
GPA Calculation | Choose whether to include or exclude the historical grade from the GPA calculation. Note: This setting includes or excludes the historical grade from the UC/CSU Qualifications report. | [StoredGrades]ExcludefromGPA | UC/CSU Qual UC Direct Cal-PASS |
| State Course Number (formerly Alternate Course Number) | Enter the state course number. | [S_CA_SGR_X]AlternateCourseCode | GSSMD |
Exclude from CALPADS | Choose whether to exclude this historical grade from CALPADS reporting. Valid values:
| [S_CA_SGR_X]ExcludeFromCALPADS | CALPADS Reports |
UC/CSU Approved Course Subject Area (Grades 7-12) | Choose the UC/CSU approved course subject area from the pop-up menu to indicate the A-G course admission requirement with which this stored grade is associated. If populated at the Course level, this value automatically populates based on the Course-level field when the grade is stored. Choosing a value on the Stored Grade record overrides the value copied from Courses. See the Appendix for valid values. | [S_CA_SGR_X]UCCSU_Area [S_CA_CRS_X]UCCSU_Area | |
CTE Pathway | Choose the CTE pathway code associated with the stored grade. If populated at the Course level, this value automatically populates based on the Course-level field when the grade is stored. Choosing a value on the Stored Grade record overrides the value copied from Courses. See the Appendix for valid values. | [S_CA_SGR_X]PathwayCode [S_CA_CRS_X]PathwayCode | |
| Subject | Choose the subject area of the GSSMD historical grade record from the pop-up menu. This field overrides the GSSMD Subject set at the Course and Section levels. The default value is Same as Course or Section. See the Appendix for valid values. | [S_CA_SGR_X]GSSMD_Subject | GSSMD |
| Is This A Qualifying Grade? | Choose whether this grade should be used to qualify the student for the GSSMD. Valid values;
| [S_CA_SGR_X]GSSMD_IsQualifyingGrade | GSSMD |