Editing Stored Historical Grades

School

The school name associated with the historical grade appears.

Required for CALPADS

[StoredGrades]SchoolName

Stu Crs Sec

UC/CSU Qual

Scholarship Fed

UC Direct

Transcript

School year (Term)

The term associated with the historical grade appears.

Required for CALPADS

[StoredGrades]TermID

Stu Crs Sec

UC/CSU Qual

Scholarship Fed

Transcript

Perkins E-1

Pupil Perm Rec

Store Code

The store code associated with the historical grade appears.

Required for CALPADS

[StoredGrades]StoreCode

Stu Crs Sec

UC/CSU Qual

Scholarship Fed

Transcript

Cal-PASS

Pupil Perm Rec

Hist. grade level

The grade level associated with the historical grade appears.

Required for CALPADS

[StoredGrades]Grade_Level

Stu Crs Sec

UC/CSU Qual

Transcript

Cal-PASS

Pupil Perm Rec

Associated section

The section associated with the historical grade appears.

Important: All stored grades reported to CALPAD on the Student Course Section must have the associated section populated.

Required for CALPADS

[StoredGrades]SectionID

Student Course Section

UC/CSU Qual

Scholarship Fed

Transcript

UC Direct

Cal-PASS

Pupil Perm Rec

Course number

Review and/or edit the course number associated with the historical grade.

Required for CALPADS

[StoredGrades]Course_Number

Stu Crs Sec

UC/CSU Qual

Scholarship Fed

UC Direct

Transcript

Cal-PASS

Perkins E-1

Pupil Perm Rec

Course name

Review and/or edit the course name associated with the historical grade.

CA Transcript: If there are multiple historical grade records with credit and the same course name, the CA Transcript will not allocate credits correctly. As a workaround, assign a unique name to each course. For example, if a student completes a Music course in each year at school, change the course names to Music 1, Music 2, Music 3, etc., so that the student can be awarded credit correctly for each year.

[StoredGrades]Course_Name

UC/CSU Qual

Scholarship Fed

UC Direct

Transcript

Cal-PASS

Pupil Perm Rec

Grade

Review and/or edit the alpha grade associated with the historical grade.

Required for CALPADS

[StoredGrades]Grade

Stu Crs Sec

UC/CSU Qual

Scholarship Fed

UC Direct

Transcript

Cal-PASS

Perkins E-1

Pupil Perm Rec

Added Value

For grades that are not linked to a course or section, enter a numerical value greater than zero to indicate the grade is for an honors course.

Notes:

• If two or more unlinked historical grades are entered with the same course name, and at least one grade is marked as an honors course, all grades that qualify for that course name will be awarded an honors point.

• Added values for grades linked to a course or section, are typically populated as part of the stored grades process.

[StoredGrades]GPA_AddedValue

UC/CSU Qual

Transcript

Absences

Review and/or edit the number of absences associated with the historical grade.

[StoredGrades]Absences

Transcript

Earned credit hours

Review and/or edit the earned credit hours associated with the historical grade.

Required for CALPADS for grade levels 9 – 12.

[StoredGrades]EarnedCrHrs

Stu Crs Sec

UC/CSU Qual

Scholarship Fed

UC Direct

Cal-PASS

Perkins E-1

Potential credit hours

Review and/or edit the potential credit hours associated with the historical grade.

Required for CALPADS for grade levels 9 – 12.

[StoredGrades]PotentialCrHrs

Stu Crs Sec

UC Direct

Transcript

Cal-PASS

GPA Calculation

Choose whether to include or exclude the historical grade from the GPA calculation.

Note: This setting includes or excludes the historical grade from the UC/CSU Qualifications report.

[StoredGrades]ExcludefromGPA

UC/CSU Qual

UC Direct

Cal-PASS

State Course Number (formerly Alternate Course Number)

Enter the state course number.

[S_CA_SGR_X]AlternateCourseCode 

GSSMD

Exclude from CALPADS

Choose whether to exclude this historical grade from CALPADS reporting.

Valid values:

• [Default] - Does Not Apply

• 0 - No

• 1 - Yes

[S_CA_SGR_X]ExcludeFromCALPADS

CALPADS Reports

UC/CSU Approved Course Subject Area (Grades 7-12)

Choose the UC/CSU approved course subject area from the pop-up menu to indicate the A-G course admission requirement with which this stored grade is associated. If populated at the Course level, this value automatically populates based on the Course-level field when the grade is stored. Choosing a value on the Stored Grade record overrides the value copied from Courses.

See the Appendix for valid values.

[S_CA_SGR_X]UCCSU_Area

[S_CA_CRS_X]UCCSU_Area

CTE Pathway

Choose the CTE pathway code associated with the stored grade. If populated at the Course level, this value automatically populates based on the Course-level field when the grade is stored. Choosing a value on the Stored Grade record overrides the value copied from Courses.

See the Appendix for valid values.

[S_CA_SGR_X]PathwayCode

[S_CA_CRS_X]PathwayCode

Subject

Choose the subject area of the GSSMD historical grade record from the pop-up menu. This field overrides the GSSMD Subject set at the Course and Section levels. The default value is Same as Course or Section.

See the Appendix for valid values.

[S_CA_SGR_X]GSSMD_Subject

GSSMD

Is This A Qualifying Grade?

Choose whether this grade should be used to qualify the student for the GSSMD.

Valid values;

• [Default] - Automatically Determine If This Is A Qualifying Grade

• (N) No - Do Not Use This Record As A Qualifying Grade.

• (Y) Yes - Use This Record As A Qualifying Grade.

[S_CA_SGR_X]GSSMD_IsQualifyingGrade

GSSMD

ATP Code Override

Alternative To Participation (ATP) Code Override for CCGI reporting. Allows manual entry of an ATP code that overrides system-calculated values. ATP codes indicate alternative course delivery or participation methods for students unable to attend traditional classes. Max length: 20 characters. Free-text entry.

[S_CA_SGR_X]CCGI_ATPCode

Course Curriculum Term Override

Specifies the term or semester for the course, especially when taken outside the student's home school (e.g., dual enrollment, online courses). Used for CCGI reporting.

[S_CA_SGR_X]CCGI_CourseCurrTerm

Dual Enrollment Indicator Override

Manually specifies if the course was part of a dual enrollment program (high school students earning college credit). Overrides automatic detection based on instructional level codes.

Valid values: • (blank) - Use system-calculated value based on section/course instructional level • N - No, not a dual enrollment course • Y - Yes, this is a dual enrollment course

[S_CA_SGR_X]CCGI_DualEnrInd_YN

Academic Indicator Override

Manually designates the academic rigor level of the course. Overrides automatic detection based on course descriptions and instructional level codes.

Valid values: • (blank) - Use system-calculated value • AP - Advanced Placement • IB - International Baccalaureate • H - Honors

[S_CA_SGR_X]CCGI_AcademicInd

CDS Code

County-District-School (CDS) Code for the institution where the course was taken. This 14-digit code identifies the school, especially when the course was taken elsewhere (e.g., dual enrollment at a community college, online provider, or another district).

This smart search field allows users to search by: • CDS code (14 digits) • District name • School name Users must type at least 3 characters to start the search. Max length: 14 characters.

[S_CA_SGR_X]CDS_Code