Common Student Validations
CALPADS common student validations verify that fields shared between the SSID Enrollment, Student Information and Student Program extracts are populated correctly.
To indicate which of the student's school enrollments is validated, some of the validations are associated with an enrollment entry date and enrollment exit date. The dates are useful when the student has more than one school enrollment during the report date range.
Error Message | Description | [Table]Field |
Reporting LEA | ||
Student’s Reporting LEA cannot be blank. Check the District Number field on the District Information page. | Populate the District Number field on the District Information page. | [Prefs]Name=districtnumber [Prefs]Value |
Student’s Reporting LEA must be 7 digits. Check the District Number field on the District Information page. | Edit the District Number field on the District Information page so that it is 7 digits. | |
School of Attendance | ||
Student’s School of Attendance is blank. | Populate the 7-digit School Number* field on Edit School page at the District. | [S_CA_SCH_X]StateSchoolNumber [Students]SchoolID [ReEnrollments]SchoolID [S_CA_STU_ConcurrentEnroll_C]schoolID |
Student’s School of Attendance must be seven digits. Check the 7-digit School Number* field on the Edit School page at the District. | Edit the 7-digit School Number* field on Edit School page at the District so that it is 7 digits. | |
Local Student ID | ||
Student’s Local Student ID cannot be blank. | Populate the Student Number field on the Demographics student page. | [Students]Student_Number |
Student’s Local Student ID cannot be zero. | Edit the Student Number field on the Demographics student page so that it is not zero. | |
Student Name | ||
Student First Name cannot be blank. | Populate the student’s first name on the Demographics student page. | [Students]First_Name |
Student Last Name cannot be blank. | Populate the student’s last name on the Demographics student page. | [Students]Last_Name |
Student Age & Date of Birth | ||
Student’s age should be greater than 16 and less than 80 if Grade Level Code is AD. Please check Date of Birth. | Verify the value in the Date of Birth field on the CALPADS Student Information page. | [Students]DOB |
Date of Birth is not set. | Populate the Date of Birth field on the CALPADS Student Information page with a valid value. | |
Student’s Date of Birth cannot be in the future. | The date for the student’s Date of Birth field on the CALPADS Student Information page must be greater than today’s date. The student’s age must be at least 0 years. | |
Student Gender | ||
Student’s Gender cannot be blank. | Populate the Gender field on the CALPADS Student Information page. | [Students]Gender |
Student’s Gender Code is invalid. The value must be M or F. | Choose a valid value for the Gender field on the CALPADS Student Information page. | |