Adult Education Enrollment

Introduction

The Adult Education Enrollment Report breaks down student enrollment at an Adult Education facility by Seat-Time, Independent Study and Student Category. Duplicated and unduplicated counts are displayed and an audit option is available.

This is a school level report that should only be run from Adult Schools.

The report can be run for a reporting segment or a user defined date range. It is recommended to click the link to check for possible conflicts before running the report.

Selection Criteria

Selection criteria determine which database records are used in the report.

Section Enrollment Selection:

The report selects records from the [CC] table based on the following criteria:

The section enrollment must be associated with a school included in the report.
The section must not be excluded from state reporting.
The course must not be excluded from state reporting.
The student's enrollment must not be excluded from ADA report (see runtime parameter as to whether this is implemented).
The section enrollment must begin on or before the report end date.
The section enrollment must end after the report start date.

Student Selection:

The student must be enrolled in the school included in the report or taking a class in the school within the report date range.
The student's school enrollment must not be excluded from California ADA reporting (see run time option).
The student's school enrollment entry date or class entry date must occur on or before the report end date.
The student's school enrollment exit date or class exit date must end after the report start date.

Report Input

This report is run at the School level only.

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Report Parameters	Select the checkboxes next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the Report Parameters pop-up menu. To clear all checkboxes, choose Clear All.
Current Selection Students	Indicate which students to include in the report by selecting one of the following options: The Selected [number] Students Only – Run the report for students in the current selection. All Students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to running report.
Reporting Segment or User Defined Start and End Dates	Choose a reporting segment from the pop-up menu, or enter a beginning and ending date for the report. Note: Because of the special nature of Adult Education reporting segments, this report utilizes the standard PowerSchool Reporting Segments. Please refer to State Reporting Setup for additional setup detail.
Implement the 'Exclude from ADA' flag to exclude such enrollment records from this report	Choose Yes or No from the pop-up menu. Choosing Yes excludes the student from the report if the student has a school enrollment marked to be excluded from ADA during the report date range.
Display Audit Table	Choose Yes or No to determine whether to display a table with attendance details for each school included in the report

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Report Output Format: The report output format for this report is pdf. The report displays the system time in the report output.

Data Element	Description	[Table]FieldName
Seat-Time Note: Duplicated student counts reported in parentheses.
School Name	The school name.	[Schools]Name
Reporting Period	The report date range entered at report runtime.	N/A
Category	These students do not have an Independent Study special program within the report date range. Adult Seat-Time Students: Students that have an active school enrollment at the Adult School within the date range of the report. Concurrent Seat-Time Students: Students that do not have an active school enrollment at the Adult School within the date range of the report but are taking classes at the adult school within the date range. These students will have an enrollment at another school within PowerSchool.	[SpEnrollments]ProgramID [SpEnrollments]Enter_Date [SpEnrollments]Exit_Date [Gen]Cat=specprog [Gen]Name does not contain IS [Students]SchoolID [Reenrollments]SchoolID [CC]DateEnrolled [CC]DateLeft [CC]SchoolID
Male	A sum of the adult and concurrent seat-time males, respectively.	[Students]Gender=M
Female	A sum of the adult and concurrent seat-time females, respectively.	[Students]Gender=F
Total	A sum of the adult and concurrent seat-time students, respectively	Sum
% of Grand Total	Percent of adult seat-time students that make up the grand total Percent of concurrent seat-time students that make up the grand total	Calculated
Grand Totals	Seat-time grand totals by male, female, and total	Sum
HSDP Clerk Signature Line	High School Diploma Clerk signature line.	N/A
HSDP Counselor Signature Line	High School Diploma Counselor signature line.	N/A
Independent Study Note: Duplicated student counts reported in parentheses.
School Name	The school name.	[Schools]Name
Reporting Period	The report date range entered at report runtime.	N/A
Category	These students have an Independent Study special program within the report date range. Concurrent I.S. Students: Students that do not have an active school enrollment at the Adult School within the date range of the report but are taking classes at the adult school within the date range. These students will have an enrollment at another school within PowerSchool. 18-year-old I.S. Students: Students < age 19 on the start date of the report that have an active school enrollment at the Adult School within the date range of the report. Adult 19+ Students: Students <= age 19 on the start date of the report that have an active school enrollment at the Adult School within the date range of the report.	[SpEnrollments]ProgramID [SpEnrollments]Enter_Date [SpEnrollments]Exit_Date [Gen]Cat=specprog [Gen]Name contains IS [Students]DOB [Students]SchoolID [Reenrollments]SchoolID [CC]DateEnrolled [CC]DateLeft [CC]SchoolID
Male	A sum of the concurrent, 18-year-old adult, 19+ adult I.S. males, respectively.	[Students]Gender=M
Female	A sum of the concurrent, 18-year-old adult, 19+ adult I.S. females, respectively.	[Students]Gender=F
Total	A sum of the concurrent, 18-year-old adult, 19+ adult I.S. students, respectively	Sum
% of Grand Total	Percent of concurrent I.S. students that make up the grand total Percent of 18-year old adult I.S. students that make up the grand total Percent of 19+ adult I.S. students that make up the grand total	Calculated
Grand Totals	I.S. grand totals by male, female, and total	N/A
HSDP Clerk Signature Line	High School Diploma Clerk signature line.	N/A
HSDP Counselor Signature Line	High School Diploma Counselor signature line.	N/A