Editing a Student's Enrollment Records
Contents
All Enrollments
This page displays the student's history of transfers into and out of your school. Use the Transfer Info function for viewing or editing information that was previously entered through the Functions page.
Navigation:
Student Selection > All Enrollments
| Data Element | Description | [Table]FieldName | Used in these Reports |
|---|---|---|---|
Course | Information about the class of enrollment. Format: CourseName (CourseNumber.SectionNumber) | [Courses]Course_Name [CC]Course_Number [Sections]SectionNumber | Crs Section Stu Crs Sec UC/CSU Qual Scholarship Fed UC Direct Transcript Weekly Att (M) Weekly Att (D) Cls Att Aud Period Att Verif Cls Size Reduc Enrl by Sec Pupil Perm Rec |
Expression | The date and period that the section is taught. | [CC]Expression | Crs Sec Stu Crs Sec Scholarship Fed |
Enroll Date | Enter the enroll date. | [CC]DateEnrolled | Crs Sec Stu Crs Sec Weekly Att (M) Weekly Att (D) Class Att Audit Period Att Verif Cls Size Reduc Enroll by Sec CE Weekly Att CBEDS-ORA B CBEDS SIF Pupil Perm Rec |
Exit Date | Enter the exit date. | [CC]DateLeft | Crs Sec Stu Crs Sec UC Direct Weekly Att (M) Weekly Att (D) Cls Att Aud Per Att Verif Cls Size Reduc Enroll by Sec CE Weekly Att CBEDS-ORA B CBEDS SIF Pupil Perm Rec |
Transfer Information
Navigation:
Student Selection > Transfer Info > Edit Current/Previous Enrollment
Note: Select the date of a current or previous enrollment to access the Edit Current/Previous Enrollment page. This section is not used for transferring a student in or out of school.
| Date Element | Description | [Table]FieldName | Used in these reports |
|---|---|---|---|
Entry Date | The student’s entry date for the current or previous enrollment record. Note: The enrollment entry date may or may not match the school entry date (also seen as the School Start Date). Important: A student’s enrollment Entry Date must be the first date that the student generated ADA. Do not use entry dates prior to when the student generated ADA or days that are not in session. Required for CALPADS | [Students]EntryDate [ReEnrollments]EntryDate | SSID Enroll Stu Info Stu Program Stu Discipline CBEDS-ORA B CBEDS SIF Phys Fit Scholarship Fed Transcript Update Mobility Script CASEMIS C Att & Member AEP (Except ROCP) Perkins E-1 |
Entry Code | The student's Entry Code Note: Entry Codes are set up at the district level. See District Setup for more information. | [Students]EntryCode [ReEnrollments]EntryCode | None |
Exit Date | The student’s first date of non-enrollment for this enrollment record. Required for CALPADS when the student ends the enrollment. | [Students]ExitDate [ReEnrollments]ExitDate | SSID Enroll Stu Info Stu Program Stu Discipline CBEDS-ORA B CBEDS SIF Cal-PASS CAHSEE Pre-ID STAR Pre-ID Phys Fit Scholarship Fed Transcript Update Mobility Script CASEMIS C CRDC Att & Member AEP Perkins E-1 |
Exit Code | The code identifying the reason the student exited the enrollment See the Appendix for Student Exit Category Codes. Notes:
Required for CALPADS when the student ends the enrollment. | [Students]ExitCode [ReEnrollments]ExitCode | SSID Enroll Stu Info Cal-PASS STAR Pre-ID CAHSEE Pre-ID Updt Mobility Script |
Full-Time Equivalency | The student full-time equivalency (FTE) value. FTE is a grouping that associates a student's school enrollment with a set of attendance conversion values. When ADA runs for a student, it runs for each school enrollment during the report dates. When processing each school enrollment, it uses the student's FTE to locate the set of attendance conversions to use when looking up the attendance value for the day. | [Students]FTEID [ReEnrollments]FTEID | Att Reports |
Grade Level | The grade level during the period of enrollment. Note: There must be a grade level for both the current and previous enrollment. For school year 23-24 or higher, grade level mapped to LTK will be displayed. See the Appendix for Grade Level Codes. Required for CALPADS | [Students]Grade_Level [ReEnrollments]Grade_Level | SSID Enroll Stu Info CBEDS-ORA B CBEDS SIF All Pre-ID Phys Fit UC/CSU Qual Scholarship Fed UC Direct CRDC Transcript Perkins E-1 Cal-PASS Updt Mobility Script Att & Member CE Reports CDS Reports SI Reports IS Att Sum by Grade |
Track | The student's calendar track. | [Students]Track [ReEnrollments]Track | Updt Mobility Script Att Reports that consider Tracks |
District of Residence | The student's district of residence. Required for CALPADS if the Interdistrict Transfer Code is not blank. | [Students]DistrictOfResidence [ReEnrollments]DistrictOfResidence | Stu Info Stu Program CASEMIS A CASEMIS D Dist Att Ch ADA |
Exclude this enrollment from State Reporting | Indicates whether the enrollment is excluded from the reports listed in the Used in these Reports column. When Yes is selected, the value is stored as 1. | [S_CA_STU_X]State_ExcludeEnrollment [S_CA_REN_X]State_ExcludeEnrollment Note: Historical values are retained in the ReEnrollments table. | SSID Enroll Stu Infon Stu Program StuDiscipline Updt Mobility Script CASEMIS C CRDC Perkins E-1 |
Exclude this enrollment from CA ADA Reporting | Indicates whether the school enrollment is excluded from California attendance reports. If the Yes is selected, the value is stored as 1. | [S_CA_STU_X]ExcludeFromADA [S_CA_REN_X]ExcludeFromADA | Att & Member Electronic Att |
School Entry Date | The start date from which the student has been continuously enrolled in the school, and has not been removed from the school’s enrollment for any reason. CDE refers to this as the School Start Date. This date is used for the student start date when reporting enrollments to CALPADS. Important: The School Entry Date must be populated on the current enrollment and all prior enrollments. The School Entry Date can also be populated on the Modify Info page. See Update School Mobility Script for information regarding the tool, used to mass populate this field. Required for CALPADS | [S_CA_STU_X]SchoolEntryDate [S_CA_REN_X]SchoolEntryDate Note: Historical values are retained in the ReEnrollments table. | Update Mobility Script CALPADS Util |
| California School Entry Date | If this is the student's first time enrollment in a California school, indicates the students first date of entry. This date is used to evaluate the Varicella immunization requirement:
| [S_CA_STU_X]FirstCASchooling | |
Enrollment Status Code | The student's enrollment status. Valid values:
This field defaults to (10) Primary Enrollment. Note: If the primary school of enrollment is on this PowerSchool server, choose primary and use the concurrent enrollments page to indicate any supplemental enrollments within your LEA. Required for CALPADS | [S_CA_STU_X]EnrollmentStatus [S_CA_REN_X]EnrollmentStatus Note: Historical values are retained in the ReEnrollments table. | SSID Enroll Stu Info Stu Discipline Crs Sec Stu Crs Sect CAHSEE |
CA Grade Level Override | Indicates whether the student's CA grade has been overridden Valid values:
Note: You can create and edit Work-Based Learning Records for any student whose California Grade Level Override is set to a value of: “Grade 12 equivalent”. | [S_CA_STU_X]GradeLevelOverride [S_CA_REN_X]GradeLevelOverride Note: Historical values are retained in the ReEnrollments table. | Stu Info All Pre-ID Cal-PASS |
Special Ed Grade Equivalency | If applicable, the student’s special education grade level equivalency. | [S_CA_STU_X]SpEdGradeLevel [S_CA_REN_X]SpEdGradeLevel | CASEMIS A |
School of Attendance NPS | The school of attendance NPS, a unique identifier school code for the certified non-public and non-sectarian school that the student attends. The seven-digit school (S) code must be submitted. This field can also be populated on the CALPADS Student Information page. Required for CALPADS if the School of Attendance is 0000001. | [S_CA_STU_X]NPS_CDS_SchoolCode [S_CA_REN_X]NPS_CDS_SchoolCode Note: Historical values are retained in the ReEnrollments table. | SSID Enroll All Pre-ID CASEMIS A |
School Completion Status | The student's school completion status. Note: This field should be populated for students completers prior to running the End of Year process. Please see the article on PowerSchool Community. See the Appendix for School Completion Status Codes. Required for CALPADS if the Student Exit Reason Code is E230 (CompleterExit). | [S_CA_STU_X]SchoolCompletionStatus [S_CA_REN_X]SchoolCompletionStatus Note: Historical values are retained in the ReEnrollments table. | SSID Enroll CBEDS-ORA B CBEDS SIF Perkins E-1 |
Expected Receiver School of Attendance | The 7-digit school code for the expected receiver school of attendance. Required for CALPADS if the Student Exit Reason Code is T165 (TransEnrollDiscip) or if school type is an Alternative School with and Exit Reason Code of T160. | [S_CA_STU_X]ReceiverSchool [S_CA_REN_X]ReceiverSchool Note: Historical values are retained in the ReEnrollments table. | SSID Enroll |
UC/CSU Course Requirements | One of the following messages appears if the student satisfied the requirements for each UC/CSU subject area:
Note: This field can be automatically populated based on the UC/CSU Qualifications report. If the student was not included in the report, or if the report is not used to update this field, the field displays Not Set. See the UC/CSU Qualifications for more information. Required for CALPADS if the Student School Completion Status is 100 (Graduated). | [S_CA_STU_X]UC_CSU_Elig | SSID Enroll UC/CSU Qual |
Use UC/CSU Override | Select the checkbox to override the status populated by the UC/CSU Qualifications report. | [S_CA_STU_X]UC_CSU_Use_Override | SSID Enroll UC/CSU Qual |
UC/CSU Course Requirements Override | Choose (Y) Yes or (N) No from the pop-up menu to manually indicate whether the student has satisfied the requirements for each UC/CSU subject area. | [S_CA_STU_X]UC_CSU_Override | SSID Enrollment UC/CSU Qual |
| Golden State Seal Merit Diploma Indicator | Choose (Y) Yes or (N) No to indicate whether this student has received the Golden State Seal Merit Diploma. A graduating high school student earns a Golden State Seal Merit Diploma by completing all requirements for a regular diploma, and by demonstrating mastery of the curriculum in at least six subject matter areas, four of which were mathematics, English language arts, science, and United States history, with the remaining two subject matter areas selected by the student. Extracted only if the Student School Completion Status is 100 (Graduated). | [S_CA_STU_X]GSSealMerit | SSID Enroll |
| Student Seal of Biliteracy Indicator | Choose (Y) Yes or (N) No to indicate whether this student has received the State Seal of Biliteracy. A graduating high school student earns the Seal of Biliteracy by attaining a high level of proficiency in one or more languages (including American Sign Language), in addition to English, and has earned the State Seal of Biliteracy. Note: Extracted only if the Student School Completion Status is 100 (Graduated). | [S_CA_STU_X]StateSealBiliteracy | SSID Enroll |
| Report as Exempt on STAS/Student Absenteeism | Select the checkbox to mark the student as Exempt on the Student Absence Summary and Student Absenteeism reports. | [S_CA_STU_X]STASExemptionIndicator [S_CA_REN_X]STASExemptionIndicator | STAS Student Absenteeism |