Student Incident Records (SINC) Report Exceptions - Records Missing

Student is excluded from state reporting.

The student is set to exclude from state reporting.

To include the student in state reporting:

1. Navigate to the CALPADS Student Information page.

2. Choose No from the menu Exclude Student From State Reporting.

3. Click Submit.

[Students]State_ExcludeFromReporting

Student's enrollment is excluded from state reporting.

Enrollment Entry Date:

Enrollment Exit Date:

The student's enrollment is set to exclude from state reporting.

To include the enrollment in state reporting:

1. Navigate to the student's Transfer Info page.

2. Select the appropriate school enrollment based on the Enrollment Entry and Exit dates.

3. Choose No for the pop-up menu Exclude this enrollment from State Reporting.

4. Click Submit.

[Students]State_ExcludeEnrollment

[ReEnrollments]State_ExcludeEnrollment

Student's school is excluded from state reporting.

Enrollment Entry Date:

Enrollment Exit Date:

The school is set to exclude from state reporting.

To include the school in state reporting:

1. Navigate to the student's Transfer Info page.

2. Determine which school is excluded from state reporting based on the Enrollment Entry and Exit dates.

3. Navigate to District Setup > Schools/School Info > Edit School.

4. Deselect the checkbox Exclude From State Reporting?

5. Click Submit.

[Schools]State_ExcludeFromReporting

Student's SSID is blank.

The student's state student number is blank.

To populate the student's statewide student identifier (SSID):

1. Navigate to the student's CALPADS Student Information page.

2. Enter a value in the SSID field.

3. Click Submit.

[Students]State_StudentNumber

CA State Reportable behavior entered, but not linked to offender.

A behavior is entered for incident, but is not linked to offender.

To link the behavior to an offender:

1. Navigate to the Incident Management page: Start Page > Special Functions > Incident Management.

2. Click the ID or Title of the incident to open the edit page.

3. Click and drag the behavior to the appropriate offender. The behavior appears under the name of the offender and remains listed under Incident Elements. The primary behavior is reported for each student offender in the incident. For student offenders with a behavior that is not marked as primary, their non-primary behavior is also reported.
   Note: Behaviors are listed in Incident Elements.

4. Click Submit Incident to save the changes.

[Incident_LU_Code]Code_Type=behaviorcode

[Incident_LU_Code]State_Aggregate_RPT_Code

[Incident_LU_Code]Incident_Category

CA State Reportable incident has no offender.

The incident does not have an offender.

To add a participant:

1. Navigate to the Incident Management page: Start Page > Special Functions > Incident Management.

2. Click the ID or Title of the incident to open the edit page.

   1. Click the Plus (+) button next to Participants. The Search for Student, Staff, or Other Participants dialog appears.

3. Enter criteria for the search and click Search. The Results section displays matching participants.

4. Highlight the appropriate participant in the search results.

5. Click Add.

To assign a role to the participant:

1. Choose a role from the Select Role(s) pop-up menu.
   Note: The Attributes area can be left blank.

2. Click Add Participant Attributes.

[Incident_Person_Role]StudentID

[Incident_Person_Role]TeacherID