Community Day School (CDS)

Item

Description

Special Program

Create a special program for Community Day School.

Note: Separate CDS special programs should be created for each school.

1. Navigate to Start Page > District Setup > Special Programs > New.

2. Enter Community Day School (CDS) as the Program name.

3. From the AEP Program pop-up menu, choose ‘CDS – Community Day School’.

4. Click Submit.

Note: Do not select the “Qualifies as a special education program” checkbox.

New School

Create a new school for each campus running a Community Day School. CDS schools should not be combined with other AEP programs.

1. Navigate to Start Page > District Setup > Schools/School Info.

2. Click New. A new school must be set up within PowerSchool for each campus running a Community Day School.

3. Populate the appropriate fields for the new school, including School Name, School Abbreviation, and School Number.

4. Enter the School County Name.

5. From the Special Program Link pop-up menu, choose the school-specific Community Day School program to enroll all students in the CDS school in the program.

6. Click Submit.

Item

Description

Attendance Preferences

Set up interval attendance preferences for the school.

1. Navigate to Start Page > School Setup > Preferences.

2. Select the Time and Interval checkboxes.

3. Enter 60 for Interval Duration (in Minutes).

4. Click Submit.

Attendance Code

Set up attendance codes for the school.

1. Navigate to Start Page > School Setup > Attendance Codes > New.

2. Enter an attendance code, such as P, for the Code.

3. Enter a description, such as Present, for the Description.

4. Choose ‘Present’ as the Presence Status.

5. Select the checkbox “This attendance code is considered in ADA calculations”.

6. Select the checkbox “This attendance code counts towards membership.”

7. Click Submit.

8. Repeat these steps to create any additional present or absent attendance codes.

Notes: The regular attendance code used in PowerSchool, which has a blank or null value, cannot be used for CDS.

Attendance Code Categories

If applicable, define a non-instructional code category.

Note: The non-instructional code category can be used for periods that are sometimes instructional and sometimes non-instructional. Present attendance codes assigned to non-instructional code category will not be counted towards ADA on the days that the present non-instructional attendance code is assigned when taking attendance.

1. Navigate to Start Page > School Setup > Attendance Code Categories > New

2. Create a code category for present codes that are non-instructional in nature. The category does not need to have a specific name.

3. Click Submit.

Note: The code category created when running the CDS Attendance Audit report will be identified at runtime.

Courses

Assign the appropriate special program to each course used for CDS.

1. Navigate to Start Page > School Setup > Courses > select course.

2. If this course is only offered for CDS students, then choose the school-specific Community Day School (CDS) program from the Program for All Sections pop-up menu.

3. If the course is offered for different student groups, then leave the Program for All Sections field blank and populate the value at the section level.

4. Click Submit.

Sections

Assign interval attendance and the appropriate special program to each section used for CDS.

1. Navigate to Start Page > School Setup > Sections > select course > select section.

2. Verify that the section is assigned the correct term, schedule, and teacher.

3. Choose ‘Interval’ from the Record Attendance Using Attendance Mode pop-up menu.

4. Choose the school-specific Community Day School (CDS) program from the Program pop-up menu. If this course is only offered for CDS students, then the program can be defined at the course level.

5. Click Submit.

Item

Description

Job Classification

Define a job classification for each teacher assigned to a CDS section.

1. Navigate to Start Page > Staff > [select staff member] > Information > CALPADS Staff Assignments > New.

2. For periods to be classified as certificated, create a staff assignment record and select one of the following Job Classification Codes for the teacher:

   • (10) Administrator

   • (11) Pupil services

   • (12) Teacher

3. Click Submit.

Item

Description

Special Program

Create a special program enrollment for each CDS student.

1. Navigate to Start Page > Student > Special Programs > New.

2. Choose the school-specific Community Day School (CDS) program from the Program pop-up menu.

3. Populate the Grade Level, Entry Date and Exit Date for the program.

4. Choose the appropriate value from the CDS Referral Method pop-up menu.

5. Click Submit.

Transfer Info

Verify student enrollment dates and grade level.

1. Navigate to Start Page > Student > Transfer Info > Edit Current Enrollment.

2. Verify the student’s school enrollment dates.

3. Choose the correct value from the Grade Level pop-up menu, which must be 0 (K) through 12.

4. Click Submit.

Attendance

Navigate to Start Page > Student > Attendance. Verify that attendance is taken for each interval that the student is present or absent for the CDS program. Every interval must have an attendance code recorded, either a P for Present or another present or absent attendance code.