Enroll a New Student
Enroll New Student
To enroll a student for the very first time in school, use the special function Enroll a New Student.
Navigation:
Special Functions > Enroll New Student
Data Element | Description | [Table]FieldName | Used in these reports |
|---|---|---|---|
Name (Last, First Middle) | Enter the student’s first, middle and last name. Choose the suffix from the pop-up menu. Required for CALPADS | [Students]Last_Name [Students]First_Name [Students]Middle_Name [S_CA_STU_X]NameSuffix | All Reports |
| Legal Name (Last, First Middle Suffix) | Enter the student’s legal first, middle and last name. Choose the suffix from the pop-up menu. This field overrides student name on state reports. This field is only required if legal name does not match preferred name. If the student's legal name matches the student's preferred name, click Copy to populate the legal name fields. If the student's legal name does not match the student's preferred name, enter the student's legal name. Note: The name field appears read-only for a Principal with view-only rights. Required for CALPADS | [StudentCoreFields]PSCore_Legal_Last_Name [StudentCoreFields]PSCore_Legal_First_Name [StudentCoreFields]PSCore_Legal_Middle_Name [StudentCoreFields]PSCore_Legal_Suffix | All Reports |
DOB | Enter the student’s date of birth. Required for CALPADS | [Students]DOB | SSID Enroll Stu Info Stu Program Stu Discipline Stu EL Acqu Stu Waiver Stu Crs Sec Stu CTE All Pre-ID Phys Fit Cal-PASS CASEMIS A CASEMIS D UC Direct Transcript Blue Card IS Stu Att Register Pupil Perm Rec |
Gender | Choose the student's preferred gender from the pop-up menu:
Required for CALPADS Note: (X) Non-Binary is not available by default. The non-binary gender value must be enabled at Start Page > District > District Info > Gender Preferences. | [Students]Gender | SSID Enroll Stu Info Stu Program Stu EL Acq Stu Discipline Stu Waiver Stu Crs Sec Stu CTE All Pre-ID Phys Fit UC/CSU Qual Scholarship Fed Cal-PASS CASEMIS A CASEMIS D CRDC UC Direct Transcript Blue Card SI Monthly Att Aud Gains-Losses Adult Ed Perkins E-1 Pupil Perm Rec |
| Legal Gender | Choose the student's legal gender from the pop-up menu. This field overrides student gender on state reports. This field is only required if legal gender does not match preferred gender. If the student's legal gender matches the student's preferred gender, click Copy to populate the legal gender field. If the student's legal gender does not match the student's preferred gender, choose the student's legal gender from the pop-up menu. Required for CALPADS | [StudentCoreFields]PSCore_Legal_Gender | |
Student Number | Enter the student number, or leave blank to auto-generate the number. The value can either be entered manually, or system generated. The maximum number of characters for CALPADS is 10. Required for CALPADS | [Students]Student_Number | All Reports |
SSN | Enter the student’s SSN. | [Students]SSN | Cal-PASS CASEMIS A CASEMIS D UC Direct |
Phone Number | Enter the student’s phone number. | [Students]Home_Phone | |
Enrollment Date | Enter the student’s enrollment date. Note: The enrollment entry date may or may not match the school entry date (also seen as the School Start Date). Important: A student’s enrollment Entry Date must be the first date that the student generated ADA. Do not use entry dates prior to when the student generated ADA or days that are not in session. Required for CALPADS | [Students]EntryDate | SSID Enroll Stu Info Stu Program Stu Discipline CBEDS-ORA B CBEDS SIF Phys Fit Scholarship Fed Transcript Update Mobility Script CASEMIS C Att & Member AEP (Except ROCP) Perkins E-1 |
Full-Time Equivalency | Choose the student's full-time equivalency (FTE) value from the pop-up menu. FTE is a grouping that associates a student's school enrollment with a set of attendance conversion values. When ADA runs for a student, it runs for each school enrollment during the report dates. When processing each school enrollment, it uses the student's FTE to locate the set of attendance conversions to use when looking up the attendance value for the day. | [Students]FTEID | Att Reports |
Grade Level | Enter the student's grade level during the period of enrollment. Required for CALPADS Note: Note: The Translated Text value from the appropriate Grade Level Mapping is used, if present. Otherwise, the numeric value from the Grade Level field is extracted in a 2-character format. EX: 1 = 01 | [Students]Grade_Level | SSID Enroll Stu Info CBEDS-ORA B CBEDS SIF All Pre-ID Phys Fit UC/CSU Qual Scholarship Fed UC Direct CRDC Transcript Perkins E-1 Cal-PASS Updt Mobility Script Att & Member CE Reports CDS Reports SI Reports IS Att Sum by Grade |
Entry Code | Choose the student's Entry Code from the pop-up menu. Note: Entry Codes are set up at the district level. See District Setup for more information. | [Students]EntryCode | None |
Track | Choose the student's calendar track from the pop-up menu. | [Students]Track | Updt Mobility Script Att Reports that consider Tracks |
District of Residence | Choose the student's district of residence, if applicable. Required for CALPADS if the Interdistrict Transfer Code is not blank. | [Students]DistrictOfResidence | Stu Info Stu Program CASEMIS A CASEMIS D Dist Att Ch ADA |
School Entry Date | Enter the first date that the student was enrolled in this school. This date is used for the student start date when reporting enrollments to CALPADS. See Update School Mobility Script for information regarding the tool, used to mass populate this field. Required for CALPADS The date entered in this field will be used to evaluate immunizations, | [Students]SchoolEntryDate NOTE: On submit, this value auto-syncs to: [S_CA_STU_X]SchoolEntryDate | Update Mobility Script CALPADS Util |
| Student is enrolling in a California school for the first time | Select the checkbox if the student is entering the California school system for the first time. Selecting this box triggers a page function that copies the value set for School Entry Date to the CA School Entry Date | N/A | N/A |
| California School Entry Date | If this is the student's first time enrollment in a California school, enter the date that the student first enrolled the school. This date is used to evaluate the Varicella immunization requirement:
Alternately, select the checkbox next to Student is enrolling in a California school for the first time to have the School Entry Date copied into this field. | [S_CA_STU_X]FirstCASchooling | |
Exclude this enrollment from State Reporting | Indicates whether the enrollment is excluded from the reports listed in the Used in these Reports column. | [S_CA_STU_X]State_ExcludeEnrollment | SSID Enroll Stu Infon Stu Program StuDiscipline Updt Mobility Script CASEMIS C CRDC Perkins E-1 |
Exclude this enrollment from CA ADA Reporting | Indicates whether the school enrollment is excluded from California attendance reports. . | [S_CA_STU_X]ExcludeFromADA | Att & Member Electronic Att |
Enrollment Status Code | Choose the student's enrollment status. Valid values:
This field defaults to (10) Primary Enrollment. Note: If the primary school of enrollment is on this PowerSchool server, choose primary and use the concurrent enrollments page to indicate any supplemental enrollments within your LEA. Required for CALPADS | [S_CA_STU_X]EnrollmentStatus | SSID Enroll Stu Info Stu Discipline Crs Sec Stu Crs Sect CAHSEE |
| Information for Family Match | Choose one of the following:
| N/A | N/A |
