Create Incidents

Enter the Incident Description

Use the steps below to create a new incident and enter the Incident Description portion of the incident.

1. Log into the school or district associated with the incident.

2. Navigate to Start Page > Special Functions > Incident Management > Create New Incident.

3. If you are creating the incident at the district level, choose the appropriate school with which the incident is associated.

4. From the Incident Type pop-up menu, choose CA State Reporting^.

5. Enter the Incident Date and Time based on when the incident occurred.

6. Enter the Title, Description, and any additional fields needed for local use.

7. Click Submit Incident to save the changes.

Note: Additional Incident Description fields can be entered, but are not reported.

Enter Incident Builder Participants

Use the steps below to enter the Participants portion of an incident. To edit an existing incident, click the ID or title of the incident you would like to edit on the Incident List page.

Adding Student and Staff Participants

To add a student or staff member from PowerSchool:

1. Click the Plus (+) button next to Participants. The Search for Student, Staff, or Other Participants dialog appears.

2. Enter criteria for the search and click Search. The Results section displays matching participants.

3. Highlight the appropriate participant in the search results.

4. Click Add.

5. Choose a role from the Select Role(s) pop-up menu. There must be at least one student Offender for the incident to be reported to CALPADS.
   Note: The Attributes area can be left blank.

6. Click Add Participant Attributes.

Adding Other Participants

To add a participant who is not in the PowerSchool system:

Note: A participant who does not exist within PowerSchool as a student or staff member, i.e. an “Other Participant,” is not reported to CALPADS, but can be defined for local use.

1. Click the Plus (+) button next to Participants. The Search for Student, Staff, or Other Participants dialog appears.

2. Click Create Other.

3. Enter the First, Middle, Last names, Position, Age, and Gender fields.

4. Click Add.

5. Choose a role from the Select Role(s) pop-up menu. There must be at least one Offender per incident.
   Note: The Attributes area can be left blank.

6. Click Add Participant Attributes.

7. Click Submit Incident to save the changes.

Enter Incident Elements

Use the steps below to add behaviors, actions, and objects to the incident.

Adding a Behavior

To add a Behavior, complete the following steps:

1. Click the Plus (+) button next to Incident Elements and choose Add Behavior from the pop-up menu.

2. Choose the applicable behavior from the pop-up menu. If there is more than one behavior in the incident, select the Primary Behavior checkbox for the primary behavior.

3. Click Add Behavior. The behavior appears under the Incident Elements heading.

4. Click and drag the behavior to the appropriate offender. The behavior appears under the name of the offender and remains listed under Incident Elements.  

5. Repeat these steps to define each behavior for the incident.
   The primary behavior is reported for each student offender in the incident. If an incident has additional state reportable behaviors, the non-primary behaviors are also reported. 

Adding an Action

To add an Action, complete the following steps:

1. Click the Plus (+) button next to Incident Elements and choose Add Action from the pop-up menu.

2. Choose an Action Code from the pop-up menu.

3. In the Action Date Range field, enter begin and end dates.

4. Choose the appropriate Duration Code (School Days) from the pop-up menu for the duration of the disciplinary action.

5. Enter the Actual Duration of the disciplinary action.

6. If the disciplinary action code was changed, choose the Action Change Code from the pop-up menu. This field is required if the action is Expulsion.

7. If appropriate, choose the action change subcode from the pop-up menu.

8. Choose the Action Authority Code from the pop-up menu to indicate the agency that authorizes any disciplinary action against a student.
   Note: This field is only required for special education students.

9. Choose the Instructional Support Indicator from the pop-up menu to indicate if the student is receiving instructional support from the LEA during the disciplinary action.
   Note: This field is only required for special education students.

10. Other fields can be left blank. Click Add Action. The action appears under the Incident Elements heading.

11. Click and drag the action to the appropriate behavior or offender. The action appears under the behavior or offender and is no longer listed under Incident Elements.

Adding an Object

If any weapons were involved in the incident, complete the following steps:

1. Click the Plus (+) button next to Incident Elements and choose Add Object from the pop-up menu. 

2. Chose Weapons from the Object Code pop-up menu. 

3. Choose the applicable weapon from the pop-up menu.

4. Click Add Object. The object appears under the Incident Elements heading.

5. Click and drag the object to the appropriate offender to associate the two elements. The object appears under the name of the offender and remains listed under Incident Elements.
   
   

Click Submit Incident to save changes.

Back to top