Set up District Courses

Course Name

Enter the course name.

Required for CALPADS

Important: Assign a unique name to each course; this will ensure that If there are multiple historical grade records with credit that have the same course name, the CA Transcript will allocate credits correctly.

[Courses]Course_Name

Crs Sec

UC/CSU Qual

UC Direct

Transcript

Weekly Att (M)

Class Att

Period Att Verif

Enroll by Sec

Cls Size Reduc

CE Weekly Att

Pupil Perm Rec

Course Number

Enter the Course Number. This field is read-only after the course is created.

Note: Must be ten characters or less for CALPADS.

Required for CALPADS

[Courses]Course_Number

Course Section

Student Course Section

UC Direct

CE Weekly Att

Cal-PASS

Perkins E-1

Alternate Course Number

Required for CALPADS

Enter the CBEDS or CALPADS course code. If both a CBEDS and CALPADS course code correspond to this course, enter the CBEDS code.

In CALPADS reports, codes between 1000 and 1015 will be extracted as 1000.

For the Class Size Reduction report, enter 1009, 1010, or 1012 to indicate that a course is a combination course.

CBEDS:

Review Assignment code changes at http://www.cde.ca.gov/ds/sd/cb/materials.asp

CALPADS:

For CALPAD Course Codes, go to http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

[Courses]alt_course_number

Crs Sec

Stu Crs Sec

UC/CSU Qual

Cal-PASS

Cls Size Reduc

Perkins E-1

Credit Hours

Enter the number of credit hours awarded for the course.

[Courses]Credit_Hours

UC/CSU Qual

Transcript

UC Direct

Cal-PASS

Program for All Sections

(Note: This field only appears after the new course is submitted and saved)

Choose the Special Program from the pop-up menu for the appropriate AEP program.

The field name 'Program for All Sections' is a link to the Special Programs page; to edit or add Special Programs, click the link.

Note: AEP attendance hours are only awarded for sections assigned to the appropriate special program.

[Courses]Vocational

All AEP

Exclude from GPA?

Select this option to exclude the course from GPA.

For UC Direct, courses excluded from GPA will not be included in the report calculations.

[Courses]ExcludeFromGPA

UC Direct

Exclude from Class Rank?

Select this option to exclude the course from class rank calculations.

[Courses]ExcludeFromClassRank

Not Required

Exclude from Honor Roll?

Select this option to exclude the course from the honor roll calculation.

[Courses]ExcludeFromHonorRoll

Not Required

Exclude From State Reporting?

Select Yes from the pop-up menu to exclude this course from state reporting.

Note: The course will be excluded only from the reports listed in the Used in these Reports column.

[S_CA_CRS_X]State_ExcludeFromReporting

Crs Sec

Stu Crs Sec

UC Direct

Cal-PASS

CBEDS-ORA B

CBEDS SIF

Perkins E-1

UC/CSU Approved Course Subject Area (Grades 7-12)

Choose the UC/CSU approved course subject area from the pop-up menu to indicate whether the UC/CSU system has reviewed and approved the content of the course as meeting one or more of the A-G course admission requirements.

Required for CALPADS

[S_CA_CRS_X]UCCSU_Area

Crs Sec

Stu Crs Sec

Cal-PASS

Content Code

Choose the content code to indicate the Education Program to which the course is related.

For example, all content of a Career Technical Education course is related to that Education Program.

Required for CALPADS if the CTE Technical Preparation Indicator is Y.

[S_CA_CRS_X]ContentCode

Crs Sec

Perkins E-1

CRS-CTE Postsecondary Articulated Course Indicator

Choose the appropriate CTE Postsecondary Articulated Course indicator.

Technical Preparation courses are within a CTE career program at a postsecondary institution. The program consists of two+ years of postsecondary education or apprenticeship. Technical Preparation courses can only be offered by districts belonging to a Technical Preparation Consortia.

[S_CA_CRS_X]CTETechPrep

Crs Sec

Perkins E-1

CTE Pathway

Choose the CTE pathway code associated with the course.

Note: Local Use Only. Not reported to CALPADS.

[S_CA_CRS_X]PathwayCode

None

Instructional Level Code

Choose the Instructional Level Code.

The code is determined by the level of instruction, such as remedial or college, or by comparing the course with a state or nationally recognized course of study, such as Gifted and Talented or Honors.

Required for CALPADS

[S_CA_CRS_X]NS_Instructinal_Lvl

Crs Sec

Scholarship Fed

UC/CSU Qual

Transcript

Education Service Code

Choose the appropriate service code to indicate a service performed within an Education Service Category. Every Education Program provides one or more services to students.

[S_CA_CRS_X]EdServiceCode

Crs Sec

Language of Instruction Code

Choose the language of instruction code to indicate the language provided or received.

Note: English and American Sign Language are not CALPADS options.

Required for CALPADS if the Education Service Code is 1 or Instructional Strategy is 600.

[S_CA_CRS_X]LangInstruction

Crs Sec

Instructional Strategy Code

Choose the instructional strategy code.

The instructional strategy is the method used to deliver curriculum and instruction.

[S_CA_CRS_X]InstStrategy

Crs Sec

Independent Study Indicator

Choose the appropriate independent study indicator.

Independent study students work independently, according to a written agreement and under the general supervision of a credentialed teacher. Instruction follows the curriculum and meets district graduation requirements.

Required for CALPADS

[S_CA_CRS_X]IndependentStudy

Crs Sec

CBEDS-ORA B

CBEDS SIF

Distance/Online Learning Indicator

Choose a distance/online learning indicator.

Distance learning is an instructional method where the pupil and instructor are in different locations and interact via communications technology.

Required for CALPADS

[S_CA_CRS_X]DistanceLearning

Crs Sec

CBEDS-ORA B

CBEDS SIF

Education Program Funding Source Code

Choose the Education Program that represents a particular source of funding.

For example, a course may have been previously or currently funded by the CA Partnership Academy.

[S_CA_CRS_X]FundingSource

Crs Sec

CTE Provider Code

Choose a Career Technical Education Course Provider category that best describes the entity that provides a Career Technical Education course.

Required for CALPADS if the Course Content Code is 154 or a CTE State Course Code is populated (4010 – 5955).

[S_CA_CRS_X]CTEProvider

Crs Sec

Perkins E-1

Course Content Area Subcategory Code

Choose a course content subcategory code representing a more detailed subject matter within the course content area.

Required for CALPADS if the State Course Code is 9000, 9051, 9080, 9090, 9130-37, 9155, 9222, 9223, 9291, 9292, 9293, 9294, 9316, 9381, or 9400.

[S_CA_CRS_X]Content_Subcategory_Code

Course Section

Departmentalized Course Standards Grade Level Range Code

Choose a value that represents the range of grade-level standards that are covered in the course content.

Required for CALPADS

[S_CA_CRS_X]Dept_Grade_Lvl_Range

Course Section

Content Standards Alignment Code

Choose a value that represents the currency of the standards that were used to develop the course content.

Required for CALPADS

[S_CA_CRS_X]Content_Std_Alignment

Course Section

AP/IB Course Code Cross Reference

Choose the four-digit AP/IB course code cross-reference to the actual AP or IB State Course Code for AP or IB courses that a local educational agency has mapped to a Career Technical Education

[S_CA_CRS_X]AP_IB_Code_Reference

Course Section

Online Course Instruction Type Code

Choose a value representing the type of online instruction that is being delivered in a course section.

Required for CALPADS if Distance Learning Indicator equals Y.

[S_CA_CRS_X]Online_Instruction_Type

Course Section

Middle School Core Setting Indicator

Choose Y to indicate that a course in grades five through eight is being taught as part of a middle school core setting.

Required for CALPADS if Departmentalized Course Standards Grade Level Range equals MID (Middle Grades 5-8).

[S_CA_CRS_X]Middle_School_Ind

[S_CA_SEC_X]Middle_School_Ind

Course Section

Local Assignment Option Code

Choose the local assignment option code that represents the local assignment option approved by the local governing board to authorize a teacher to teach a course without the appropriate credential or authorization.

In the Student Course Section or the Course Section reports, if the Bypass Validations are set to No, the following Local Assignment Option codes will be considered for the generation of the report.

• 23 – Other LAO

• 24 - EC 44258.7(b)

• 25 - EC 58803

[S_CA_CRS_X]Local_Assignment_Opt_Code

Course Section

High Quality CTE Course Indicator

Choose Y to indicate if the course section and teacher meet the High Quality CTE Course qualifications.

Required for CALPADS if the State Course Code is between 7000-8999.

[S_CA_CRS_X]High_Quality_CTE_Ind

Course Section

CAASPP Subject Area

Choose the subject area:

• Does not apply

• Math

• ELA

• All

The course level value - if present - will be applied in cases where the CAASPP Subject Area value has not been populated for one or more sections of the selected course.

[S_CA_CRS_X]Subject_area

Course Section.

CTE Capstone Course

Choose Y from the pop-up if this course should be counted as a Capstone course for the purposes of Perkins E-1.

If this value is set for the section, it overrides the value set here at the course level.

[S_CA_CRS_X]CTECapstone

Perkins E-1

Academic Course Level

Choose the appropriate value from the pop-up menu.

[S_CA_CRS_X]CourseLevel

Cal-PASS

Course Type

Choose the appropriate value from the pop-up menu.

S_CA_CRS_X]CourseType

Cal-PASS

Subject

Choose the subject area of the GSSMD course from the pop-up menu. The default value is Does Not Apply.

[S_CA_CRS_X]GSSMD_Subject

GSSMD

Course Name to use on Transcripts

Enter a name to use for the course on the CA Transcript report, if different from the course name.

CA Transcript: If there are multiple historical grade records with credit and the same course name, the CA Transcript will not allocate credits correctly. The solution is to assign a unique name to each course. For example, if a student completes a Music course in each year at school, change the course names to Music 1, Music 2, Music 3, etc., so that the student can be awarded credit correctly for each year.

[S_CA_CRS_X]TranscriptCourseName

Transcript