Student Information Records Exceptions (Records Missing)

Exception mode displays records that do not satisfy the selection criteria of the Student Information extract and the reason that the records are excluded. Use the Exception mode to troubleshoot why records are missing from the extract.

Note: The Exception mode does not evaluate students associated with the Graduated Students school. These students are excluded from the report.

The following messages may be returned in the report output to explain why records are excluded.

Message	Resolution	[Table] Field
Student is excluded from state reporting.	To include the student in state reporting: Navigate to the CALPADS Student Information page. Choose No from the menu Exclude Student From State Reporting. Click Submit.	[Students]State_ExcludeFromReporting
Student's school of enrollment is excluded from state reporting. Enrollment Entry Date: Enrollment Exit Date:	To include the school in state reporting: Navigate to the student's Transfer Info page. Determine which school is excluded from state reporting based on the Enrollment Entry and Exit dates. Navigate to District Setup > Schools/School Info > Edit School. Deselect the checkbox Exclude From State Reporting? Click Submit.	[Schools]State_ExcludeFromReporting
Student's enrollment is excluded from state reporting. Enrollment Entry Date: Enrollment Exit Date:	To include the enrollment in state reporting: Navigate to the student's Transfer Info page. Select the appropriate school enrollment based on the Enrollment Entry and Exit dates. Choose No for the pop-up menu Exclude this enrollment from State Reporting. Click Submit.	[Students]State_ExcludeEnrollment [ReEnrollments]State_ExcludeEnrollment
Student's SSID is blank.	To populate the student's statewide student identifier (SSID), navigate to the student's CALPADS Student Information page, enter a value in the SSID field and click Submit.	[Students]State_StudentNumber
Student's enrollment status is not equal to 10 (Primary Enrollment).	To populate the student's enrollment status, navigate to the student's CALPADS Student Information page, populate the Enrollment Status Code field with a valid value and click Submit. Note: The enrollment status should be the appropriate value for the student, but if the value is not 10, the student's record will not be included in the Student Information extract.	[S_CA_STU_X]EnrollmentStatus [S_CA_REN_X]EnrollmentStatus