The District Attendance Regular Hours report returns attendance for pupils residing in the district broken down by instructional program. This report must be submitted three times per year: First Period (July 1 through December 31), Second Period (July 1 through April 15), and Annual (July 1 through June 30). This report was formerly known as the J-18/19.
Selection criteria determine which database records are used in the report.
The report selects student records based on the following criteria:
- The student must be enrolled in a school included in the report.
- The student's school enrollment must not be excluded from California ADA reporting.
- The student's school enrollment Entry Date must occur on or before the report end date.
- The student's school enrollment Exit Date must occur on or after the report start date.
- The student's school enrollment Exit Date must occur after the school enrollment Entry Date.
- If a grade level is chosen, the student must be enrolled in a grade level chosen at report runtime.
This report is run at the District level only.
For help with navigation and running the report, see How to Find and Generate a Report.
Select the checkboxes next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the Report Parameters pop-up menu. To clear all checkboxes, choose Clear All.
Choose the appropriate report period from the pop-up menu:
Start date of the report period
Enter the start date for the report period chosen. This value defaults to July 1st of the school year selected at the top of the page. To change the term, click Term at the top of the page and select a different term from the pop-up menu.
End date of the report period
Enter the end date for the report period chosen.
Implement the 'Exclude from ADA' flag to exclude such enrollment records from this report
Choose Yes or No from the pop-up menu. Choosing Yes excludes the student from the report if the student has a school enrollment marked to be excluded from ADA during the report date range.
If you are at the School Level, you can select only the Current School.
If you are at the district level, you can choose the sub-district and select the list of schools in the sub-district. You need to set up sub-district to view the schools in the subdistrict.
Run the report.
Each of the fields displayed in the output of the report are described below. Seefor a definition of each column in the table.
Report Output Format: The report output format for this report is html.
The county name.
The district name.
The district number.
|The name of the sub-district.
The school year is derived from the term selected at the top of the page at report runtime.
The reporting period selected when running the report.
The start and end date of the report, derived from the Reporting Segment, or entered at report runtime.
ADA for Students enrolled in Full-Time Independent Study
Included in Section A
The average daily attendance for students in grades K – 8 or 9 – 12 enrolled in Full-Time Independent Study during the date range of the report.
ADA for Students Participating in the CalWORKS Program
Included in B-1
ADA for Students enrolled in Transitional Kindergarten
Included in Section A
T The average daily attendance for students in enrolled in Transitional Kindergarten during the date range of the report.
=OTH400 (OTH - Transitional Kindergarten_
Includes the sections District Responsibility and County Superintendent’s Responsibility.
Provides area for signature and dates from the preparer, district superintendent and county superintendent of schools.
The name and phone number of the contact for inquiries entered when the report is run.