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District Attendance Other ADA Hours

Contents

Introduction

The District Attendance Regular Hours report returns attendance for pupils residing in the district broken down by instructional program. This report must be submitted three times per year: First Period (July 1 through December 31), Second Period (July 1 through April 15), and Annual (July 1 through June 30). This report was formerly known as the J-18/19.

Selection Criteria

Selection criteria determine which database records are used in the report.

Student Selection

The report selects student records based on the following criteria:

  • The student must be enrolled in a school included in the report.
  • The student's school enrollment must not be excluded from California ADA reporting.
  • The student's school enrollment Entry Date must occur on or before the report end date.
  • The student's school enrollment Exit Date must occur on or after the report start date.
  • The student's school enrollment Exit Date must occur after the school enrollment Entry Date.
  • If a grade level is chosen, the student must be enrolled in a grade level chosen at report runtime.

Report Input

This report is run at the District level only.

For help with navigation and running the report, see How to Find and Generate a Report.

Field

Description

Report Parameters

Select the checkboxes next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the Report Parameters pop-up menu. To clear all checkboxes, choose Clear All.

Report Period

Choose the appropriate report period from the pop-up menu:

  • First Period
  • Second Period
  • Annual

Start date of the report period

Enter the start date for the report period chosen. This value defaults to July 1st of the school year selected at the top of the page. To change the term, click Term at the top of the page and select a different term from the pop-up menu.

End date of the report period

Enter the end date for the report period chosen.

Implement the 'Exclude from ADA' flag to exclude such enrollment records from this report

Choose Yes or No from the pop-up menu. Choosing Yes excludes the student from the report if the student has a school enrollment marked to be excluded from ADA during the report date range.

Select Schools

If you are at the School Level, you can select only the Current School.

If you are at the district level, you can choose the sub-district and select the list of schools in the sub-district. You need to set up sub-district to view the schools in the subdistrict. 

  • Select Sub-District
  • Select All Schools or Multiple Schools in the Sub-District.

Run the report. 

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Tables for a definition of each column in the table.

Report Output Format: The report output format for this report is html.

Data Element

Description

[Table]FieldName

County

The county name.

[Schools]CountyName

District Name

The district name.

[Prefs]Value

[Prefs]Name=districtname

District Number

The district number.

[Prefs]Value

[Prefs]Name=districnumber

Sub-District NameThe name of the sub-district.

[Prefs]Value

[Prefs]Name=subdistrictname

Fiscal Year

The school year is derived from the term selected at the top of the page at report runtime.

[Calendar]FirstDay

[Calendar]LastDay

Reporting Period

The reporting period selected when running the report.

  • First Period: P-1
  • Second Period: P-2
  • Annual: Annual

N/A

Date Range

The start and end date of the report, derived from the Reporting Segment, or entered at report runtime.

N/A

Other ADA

C-1

ADA for Students enrolled in Full-Time Independent Study

Included in Section A

The average daily attendance for students in grades K – 8 or 9 – 12 enrolled in Full-Time Independent Study during the date range of the report.


[Students]Grade_Level

[SpEnrollments]Enter_Date

[SpEnrollments]Exit_Date

[Gen]Name=FTIndependent

[Gen]Cat=specprog

C-2

ADA for Students Participating in the CalWORKS Program

Included in B-1

Not collected.

N/A

C-3

ADA for Students enrolled in Transitional Kindergarten

Included in Section A

T The average daily attendance for students in enrolled in Transitional Kindergarten during the date range of the report.


[Students]Grade_Level

[SpEnrollments]Enter_Date

[SpEnrollments]Exit_Date

[Gen]ValueT2

=OTH400  (OTH - Transitional Kindergarten_

[Gen]Cat=specprog

General Instructions

Includes the sections District Responsibility and County Superintendent’s Responsibility.

N/A

Certification

Provides area for signature and dates from the preparer, district superintendent and county superintendent of schools.

N/A

Inquiry Contact

The name and phone number of the contact for inquiries entered when the report is run.

N/A

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