SSID Enrollment Validations
SSID Enrollment validations verify that data for specific fields used in the SSID Enrollment extract is populated correctly based on CALPADS rules. To indicate which of the student's school enrollments is validated, the validations are associated with an enrollment entry date and enrollment exit date. The dates are useful when the student has more than one school enrollment during the report date range.
Error Message | Description | [Table]Field |
Name Suffix & Alias | ||
Student’s Name Suffix is invalid. | Choose a valid value for the Name Suffix field on the CALPADS Student Information page. | [S_CA_STU_X]NameSuffix |
Student’s Alias First Name is a valid value. The student’s Alias Last Name cannot be blank. | Either populate the Alias Last Name field, or depopulate the Alias First Name in the Also Known As (AKA) Name section on the CALPADS Student Information page. | [S_CA_STU_X]AKASurname [S_CA_STU_X]AKAFirst |
Student’s Alias Last Name is a valid value. The student’s Alias First Name cannot be blank. | Either populate the Alias First Name field, or depopulate the Alias Last Name field in the Also Known As (AKA) Name section on the CALPADS Student Information page. | |
Student Birth Country & Birth State | ||
The Birth State/Province cannot be [value] when the country is [value]. | Populate the Birth State/Province field on the CALPADS Student Information page with a valid state/province based on the value entered for the Birth Country. Note: CALPADS considers a blank Birth State valid, even if the Birth Country is reported. | [S_CA_STU_X]BirthPlace_StateProvince [S_CA_STU_X]BirthCountry |
The Birth State/Province must be blank when the country is [value]. | Either depopulate the Birth State/Province field on the CALPADS Student Information page or choose a valid value for the Birth Country field based on the Birth State/Province. | |
Student’s Birth Country cannot be blank. | Populate the Birth Country field on the CALPADS Student Information page. | [S_CA_STU_X]BirthCountry |
Student’s Birth Country is invalid. | Choose a valid value for the Birth Country field on the CALPADS Student Information page. | |
Student Primary Language | ||
Student’s Primary Language cannot be blank. | Populate the Primary Language field on the CALPADS Student Information page. Note: The field can also be populated on the CALPADS English Learners and Immigrant Information page. | [S_CA_STU_X]PrimaryLanguage |
Student’s Primary Language is invalid. | Choose a valid value for the Primary Language field on the CALPADS Student Information page. Note: The field can also be populated on the CALPADS English Learners and Immigrant Information page. | |
School of Attendance NPS | ||
Student’s School of Attendance NPS cannot be blank if School of Attendance = 0000001. | Either populate the School of Attendance NPS field on the CALPADS Student Information page, or enter something other than 0000001 for the 7-digit School Number* field on Edit School page at the District. Note: The School of Attendance NPS field can also be populated on the CALPADS Concurrent (Non-Primary) Enrollments page. | [S_CA_STU_X]NPS_CDS_SchoolCode [S_CA_REN_X]NPS_CDS_SchoolCode [S_CA_STU_ConcurrentEnroll_C]NPS_CDS_SchoolCode |
School Start Date | ||
Student’s School Start Date cannot be blank. | Populate the School Entry Date field on Transfer Info student page. If applicable, verify that the School Entry Date field on the CALPADS Edit Concurrent (Non-Primary) Enrollment page is populated. | [Students]EntryDate [ReEnrollments]EntryDate [S_CA_STU_ConcurrentEnroll_C]EntryDate |
Student's School Start Date cannot be more than 6 months in the future from today's date. | Edit the value in the School Entry Date field on the Transfer Info student page so that it is less than 6 months in the future. If applicable, verify that the School Entry Date field on the CALPADS Edit Concurrent (Non-Primary) Enrollment page is populated with the correct value. | |
Student’s School Start Date must be greater than the student Date of Birth. | Edit the value in the Entry Date field on the Transfer Info student page so that it is occurs after the student’s Date of Birth, or edit the student’s Date of Birth accordingly. If applicable, verify that the Entry Date field on the CALPADS Edit Concurrent (Non-Primary) Enrollment page is populated with the correct value. | [Students]EntryDate [ReEnrollments]EntryDate [S_CA_STU_ConcurrentEnroll_C]EntryDate [Students]DOB |
Enrollment Status Code | ||
Student’s Enrollment Status Code cannot be blank. | Populate the Enrollment Status Code field on the Transfer Info page. If applicable, populate the field on the CALPADS Concurrent (Non-Primary) Enrollment page as well. | [S_CA_STU_X]EnrollmentStatus [S_CA_REN_X]EnrollmentStatus |
Student’s Enrollment Status Code is invalid. | Choose a valid value for the Enrollment Status Code field on the Transfer Info page. If applicable, populate the field on the CALPADS Concurrent (Non-Primary) Enrollment page as well. | |
Student Grade Level | ||
Student’s Grade Level cannot be blank if the SSID is blank. | Populate the Grade Level field, and if appropriate, the CA Grade Level Override field, on the Transfer Info page. If applicable, populate the Grade Level field on the CALPADS Concurrent (Non-Primary) Enrollment page as well. | [Students]Grade_Level [S_CA_STU_X]GradeLevelOverride [ReEnrollments]Grade_Level [S_CA_REN_X]GradeLevelOverride [S_CA_STU_ConcurrentEnroll_C]Grade_Level |
| Student's Grade Level [value] is invalid | Choose a valid value for the CA Grade Level Override field on the student's Transfer Info page. | [S_CA_STU_X]GradeLevelOverride [S_CA_REN_X]GradeLevelOverride |
| Exit Reason | ||
| Exit Reason Code T270 has been deprecated as of the 2018-19 school year. | Exit Code T270 is deprecated as of the 2018-19 school year. Update the Exit Code on the student's Transfer Info page. | [Students]ExitCode [ReEnrollments]ExitCode |
| Exit Reason Code T460 has been deprecated as of the 2018-19 school year. | Exit Code T460 is deprecated as of the 2018-19 school year. Update the Exit Code on the student's Transfer Info page. | [Students]ExitCode [ReEnrollments]ExitCode |
| Exit Reason Code T310 has been deprecated as of the 2018-19 school year. | Exit Code T310 is deprecated as of the 2018-19 school year. Update the Exit Code on the student's Transfer Info page. | [Students]ExitCode [ReEnrollments]ExitCode |
Exit Reason & Exit Date | ||
Student’s School Exit Date is not blank; the Exit Reason cannot be blank. | Either populate the Exit Code field on the Transfer Info page, or depopulate the Exit Date. If applicable, verify the values in the corresponding fields on the CALPADS Concurrent (Non-Primary) Enrollment page. If you run the SSID Enrollment report for the current year, and if the Concurrent Enrollment record for the previous year does not have an exit date, then the system will display the following error: This concurrent/secondary enrollment has a start date outside the current school year and has no exit date entered. | [Students]ExitCode [Students]ExitDate [ReEnrollments]ExitCode [ReEnrollments]ExitDate [S_CA_STU_ConcurrentEnroll_C]ExitCode |
Student’s Exit Reason is not blank; the School Exit Date cannot be blank. | Either populates the Exit Date field on the Transfer Info page is blank, or depopulates the Exit Code. If applicable, verify the values in the corresponding fields on the CALPADS Concurrent (Non-Primary) Enrollment page. | |
Exit Reason & Expected Receiver School of Attendance | ||
Student’s Exit Reason is T165. The Expected Receiver School of Attendance should be a valid 7-digit code. | If the student’s Exit Code is T165 on the Transfer Info page, enter a valid 7-digit code for the Expected Receiver of School of Attendance field. Otherwise, choose a different Exit Code. | [S_CA_STU_X]ReceiverSchool [Students]ExitCode [S_CA_REN_X]ReceiverSchool [ReEnrollments]ExitCode |
Student’s Expected Receiver School of Attendance must be 7 digits. | Edit the value in the Expected Receiver of School of Attendance field on the Transfer Info page so that it is a 7-digit code. | |
Exit Reason & School Completion Status | ||
Student’s Exit Reason is E230. The Student School Completion Status must be a valid code. | Populate the School Completion Status field on the Transfer Info page with a valid value if the Exit Code is E230. Otherwise, choose a different Exit Code. | [S_CA_STU_X]SchoolCompletionStatus [Students]ExitCode [S_CA_REN_X]SchoolCompletionStatus [ReEnrollments]ExitCode |
Student’s School Completion Status is not blank. Exit Reason must = E230. | Choose E230 as the Exit Code on the Transfer Info page if the School Completion Status field is populated. Otherwise, depopulate the School Completion Status. | |
School Completion Status & UC/CSU Course Requirements Met Indicator | ||
Student’s School Completion Status is 100, 106, 108, the UC/CSU Course Requirements indicator or the UC/CSU Override fields cannot be blank. Student’s School Completion Status is 100, 106, 108, the UC/CSU Course Requirements indicator or the UC/CSU Course Requirements field must be Y or N. | Verify that the value for School Completion Status field on the Transfer Info page is correct. If the value is 100, 106, or 108, run the UC CSU Qualifications report with the checkbox Update UC/CSU Course Requirements Status selected, or follow the steps below:
| [S_CA_STU_X]SchoolCompletionStatus [S_CA_STU_X]UC_CSU_Elig [S_CA_STU_X]Use_UC_CSU_Override [S_CA_STU_X]UC_CSU [S_CA_REN_X]SchoolCompletionStatus |
