Increment Staff Years of Service Report
Introduction
This report adds one year to the following staff years of service fields:
Total Years in this LEA
Total Years of Educational Service
Use this report to automatically update these fields at the end of the school year for all staff members who were employed in the school district. The report can be run for the district or for each school separately, and for all staff members or a selection of staff members, once per year. The report cannot be run concurrently – run only one instance of the report at a time.
Selection Criteria
Staff Selection
Staff records are included in the extract that meets the following criteria:
The staff member must not be excluded from state reporting.
If the staff member is associated with a school included in the report, then the school must not be excluded from state reporting.
The staff member must have a value of Current for the Status field on the Edit Information page.
The staff member's Employment End Date on the Edit Information page must be blank or occur after the current server date (usually today's date). This field can also be populated on the CALPADS Staff Demographics page.
The staff member must already have a value populated in the Total Years in this LEA field (values of blank will not be incremented).
The staff member must already have a value populated in the Years of Educational Service field (values of blank will not be incremented).
Report Input
This report is run at the District and School level.
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Use | If run at the district level, choose one of the following from the pop-up menu:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. |
Records to Include | Indicate which staff members to include in the report by selecting one of the following options:
Note: If running the report for a single staff member, or group of staff members, select the staff members prior to running report. |
Report Mode | Choose one of the following from the pop-up menu:
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Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Note: The report results are ordered by school ID, last name, and first name.
Report Output Format: The report output format for this report is comma delimited.
Data Element | Description | [Table]FieldName |
SEID | The unique identifier assigned to each educator in the California public education system by the California Commission on Teacher Credentialing. This number is known as the Statewide Educator Identifier (SEID). | [S_CA_USR_X]SEID |
School Name | The name of the school the staff member is associated with. Note: If the staff member is not associated with a specific school, the word “District” is reported. | [Schools]Name |
Last Name | The staff member’s last name. | [Users]Last_Name |
First Name | The staff member’s first name. | [Users]First_Name |
Old Years in LEA | The field displays one of the following:
| [S_CA_USR_X]YearsInDistrict |
New Years in LEA | The field displays one of the following:
| [S_CA_USR_X]YearsInDistrict |
Old Years of Ed. Service | The field displays one of the following:
| [S_CA_USR_X]YearsOfService |
New Years of Ed. Service | The field displays one of the following:
| [S_CA_USR_X]YearsOfService |