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District Attendance ROC/P/Adult Hours

Contents

Introduction

The District Attendance ROC/P/Adult Hours report returns Regional Occupational Centers and Programs (ROC/P) and adult education hours of attendance for pupils residing in the district for Period 1, Period 2 and Annual submissions.

Selection Criteria

Selection criteria determine which database records are used in the report.

School Selection

The report selects school records based on the following criteria:

  • The school must not be excluded from state reporting.
  • The school must not be marked as a charter school.

Report Input

This report is run at the District level only.

For help with navigation and running the report, see How to Find and Generate a Report.

Field

Description

Use

If run at the district level, choose one of the following from the pop-up menu:

  • Default – District Wide. Includes all records on the PowerSchool server that meet selection criteria.
  • Current School Only – Includes all records associated with the current school that meet the selection criteria.
  • District Wide – Includes all records on the PowerSchool server that meet the selection criteria.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Processing Options

Choose a time to run the report from the pop-up menu:

  • In Background Now (Recommended) – Execute the report immediately in the background.
  • ASAP – Execute the report in the order it is received in the Report Queue.
  • At Night – Execute the report during the next evening.
  • On Weekend – Execute the report during the next weekend.
  • On Specific Time – Execute the report on the date and time specified.

Specific Date/Time

Enter a date using the format mm/dd/yyyyor mm-dd-yyyyto run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry.

Use the pop-up menus to schedule the report to be run at a specific hour and minute.

Example: 7/29/2008 @ 10 AM : 05.

Data to be filled

Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Set All from the pop-up menu. To clear all checkboxes, choose Reset All.

Report Period

Choose the appropriate report period from the pop-up menu:

  • First Period
  • Second Period
  • Annual

Start date of thereportperiod

Enter the start date for thereportperiod chosen.

End date of thereportperiod

Enter the end date for thereportperiod chosen.

Select the checkbox to produce the signature page. Of checked, please fill out the fields below.

Select the checkbox to produce a signature page with the report output.

Note: If the checkbox is checked, fill out the remaining two fields.

Inquiries concerning this report should be directed to:

Enter the name of the administrator responsible for responding to inquiries.

Phone number ofpersonabove:

Enter the phone number for the administrator responsible for responding to inquiries.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Tables for a definition of each column in the table.

Report Output Format: The report output format for this report is html.

Data Element

Description

[Table]FieldName

County

The county name.

[Schools]CountyName

District Name

The district name.

[Prefs]Value

[Prefs]Name=districtname

District Number

The district number.

[Prefs]Value

[Prefs]Name=districnumber

Fiscal Year

The school year is derived from the term selected at the top of the page when the report is run.

[Calendar]FirstDay

[Calendar]LastDay

Reporting Period

The reporting period selected when running the report.

  • First Period: P-1
  • Second Period: P-2
  • Annual: Annual

N/A

Date Range

The start and end date of the report, derived from the Reporting Segment, or entered when running the report.

N/A

ROC/P and Adult ADA

B-1

Regional Occupational Centers/Prog ADA

The report extracts the value entered on the Adult and ROP Program Attendance page at the district (for either First Period, Second Period, or Annual Reporting).

[Prefs]CA_J1819BHSP1

Classes for Adults ADA

B-2

Concurrently Enrolled

The report extracts the value entered on the Adult and ROP Program Attendance page at the district (for either First Period, Second Period, or Annual Reporting).

[Prefs]CA_J1819C1HSP1

B-3

Not Concurrently Enrolled – Mandated Programs

The report extracts the value entered on the Adult and ROP Program Attendance page at the district (for either First Period, Second Period, or Annual Reporting).

[Prefs]CA_J1819C2HSP1

B-4

Students 21 years or older and students 19 or older not continuously enrolled since their 18th birthday, participating in full-time Independent Study

The report extracts the value entered on the Adult and ROP Program Attendance page at the district (for either First Period, Second Period, or Annual Reporting).

[Prefs]CA_J1819C3HSP1

B-5

Adults in Correctional Facilities ADA

The report extracts the value entered on the Adult and ROP Program Attendance page at the district (for either First Period, Second Period, or Annual Reporting).

[Prefs]CA_J1819DHSP1

B-6

ADA Totals

The sum of B-1 through B-5.

Calculated

General Instructions

General Instructions

Includes the sections District Responsibility and County Superintendent’s Responsibility.

N/A

Certification

Provides area for signature and dates from the preparer, district superintendent and county superintendent of schools.

N/A

Inquiry Contact

The name and phone number of the contact for inquiries entered when the report is run.

N/A

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