Entering Student Health Information

Contents

Information entered on these pages is specific to California State Reporting. For information about general Health Management, see Help > System Help > Health Management.

Immunizations

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Student Selection > Information: Health > Immunization

Data Element	Description	[Table]FieldName	Use in these Reports
[Vaccine]	Click the vaccine name and choose an Exemption type from the pop-up menu, if applicable. Optionally, select the Out of compliance checkbox and/or enter a comment. Note: Vaccines and associated doses are set up at the District. For a list of valid vaccines, see the Appendix.	[HealthStudImmRec]HealthVaccineID [HealthStudImmRec]HealthImmExemptID (Exemption Type) [HealthStudImmRec]ComplianceyStatus [HealthStudImmRec]ExemptionComment	Blue Card Pupil Perm Rec
Date each dose was given	Click the dose cell for the appropriate vaccine. Choose a date using the calendar icon, and then choose a Certificate Type from the pop-up menu. When you click Submit for the page, if the vaccine is bound to a compliance rule, then the student’s compliance is evaluated. Vaccines are set up and bound to a rule at the district level. Immunization Certificate Types are set up at the District via Health Setup. For a list of valid certificate types, see the Appendix. Enter dosage dates for the following vaccines: Polio DTP/DTaP/DT/Td MMR HIB Meningitis Varicella Hepatitis B Hepatitis A (Optional) Tdap (Pertussis Booster) Refer to the Appendix Health Immunization Rules. Note: The Tdap vaccination requirement can be fulfilled by the following vaccines on or after the student's 7th birthday: Tdap, DTP, or DTaP. In some cases, a DTP or DTaP dose may fulfill both the DTP/DTaP/DT/Td and Tdap (Pertussis Booster) requirements. If the same vaccine dose fulfills both requirements, record the vaccination date on the DTP/DTaP/DT/Td line as well as the Tdap (Pertussis Booster) line.	[HealthStudDoseRec]Dose [HealthStudDoseRec]DateAdministered [HealthStudDoseRec]HealthImmSourceID (Certificate Type)	Blue Card Pupil Perm Rec
School Entry Date	The first date that the student attended their current school. The date entered in this field will be used to evaluate immunizations. This field can be edited on the current enrollment page.	[Students]SchoolEntryDate Syncs to: [S_CA_STU_X]SchoolEntryDate
Description of Change	Enter the reason for updating the student’s immunization information.	[HealthStudChngRsn]ChngRsnDesc	Not Required
View Change History	Click to view the student’s immunization change history.	[HealthStudChngRsn]ChngRsnDesc [HealthStudChngRsn]WhoModified	Not Required

Screening

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Student Selection > Health > Screening

Oral Health and Tuberculosis screening records are required for California. Additional health screenings, including Hearing, Vision and Color, and Scoliosis, have values seeded at the District level. These additional health screenings are not required for California state reporting, but can be used for local record keeping.

Data Element	Description	[Table]FieldName	Used in these Reports
Oral Health Screening Provider Name	Enter the screening provider name.	[HealthStudOral]ScreenerName	Oral Screen
Oral Health Screening Date	Type a date or choose a date using the calendar icon.	[HealthStudOral]ScreenDate	Oral Screen
Oral Health Screening Provider Type	Choose the screening provider type, LDP – California Licensed Dental Professional, from the pop-up menu. Note: Screening Provider Type values are set up at the District via Health Setup. See the Appendix for a list of valid values.	[HealthStudOral]OralScreenerTypeLUID [HealthScreenLookup]StateReportCode	Not Required
Oral Health Grade Level	Choose a grade level from the pop-up menu.	[HealthStudOral]GradeLevelAtScreen	N/A
Oral Health Dental Sealants Present	Choose Yes or No from the pop-up menu.	[HealthStudOral]IsDentalSealantPresent	Not Required
Oral Health Malocclusion	Choose Yes or No from the pop-up menu.	[HealthStudOral]IsMalocclusionPresent	Not Required
Oral Health History of Caries Present	Choose Yes or No from the pop-up menu.	[HealthStudOral]IsHistoryCariesPresent	Oral Screen
Oral Health Untreated Caries Present	Choose Yes or No from the pop-up menu.	[HealthStudOral]IsUntreatedCariesPresent	Oral Screen
Oral Health Treatment Urgency	Choose the treatment urgency from the pop-up menu. Valid values: NOP – No Obvious Problem Found EAR – Early Dental Care Recommended URG – Urgent Care Needed Note: Treatment Urgency values are set up at the District via Health Setup. See the Appendix for a list of valid values.	[HealthStudOral]TreatUrgencyLUID [HealthScreenLookkup]StateReportCode	Not Required
Oral Health Screening Outcome	Choose the screening outcome from the pop-up menu. Note: There are no standard values for California.	[HealthStudOral]OralScreenOutcomeLUID [HealthScreenLookup]StateReportCode	Not Required
Oral Health Comment	Enter a comment, if needed.	[HealthStudOral]ScreenComment	Not Required
Tuberculosis Screening Provider Name	Enter a screening provider name.	[HealthStudTB]ScreenerName	Not Required
Tuberculosis Screening Date	Enter a date or choose a date using the calendar icon.	[HealthStudTB]ScreenDate	No Required
Tuberculosis Screening Provider Type	Choose a screening provider type from the pop-up menu. Note: There are no standard screening provider types for California. Set up any custom Screening Provider Types at the District.	[HealthStudTB]TBScreenerTypeLUID [HealthScreenLookup]StateReportCode	Not Required
Tuberculosis Grade Level	Choose a grade level from the pop-up menu.	[HealthStudTB]GradeLevelAtScreen	Not Required
Tuberculosis Skin Test Given Date	Enter the date the skin test was administered, or choose a date using the calendar icon.	[HealthStudTB]SkinTestGivenDate	Blue Card
Tuberculosis Skin Test Read Date	Enter the date the skin test results were analyzed, or choose a date using the calendar icon.	[HealthStudTB]SkinTestReadDate	Blue Card
Tuberculosis Skin Test Type	Choose the skin test type from the pop-up menu. Valid values: PPDF-Mantoux (220) Other (230) Note: Skin Test Type values are set up at the District via Health Setup. See the Appendix for a list of valid values.	[HealthStudTB]SkinTestTypeLUID [HealthScreenLookup]StateReportCode	Blue Card
Tuberculosis Induration Size (mm)	Enter the induration size.	[HealthStudTB]IndurationSize	Blue Card
Tuberculosis Skin Test Result	Choose Positive or Negative from the pop-up menu. Note: Skin Test Result values are set up at the District via Health Setup. See the Appendix for a list of valid values.	[HealthStudTB]ImpressionResultLUID [HealthScreenLookup]StateReportCode	Blue Card
Tuberculosis Chest X-Ray Film Date	Enter the date the chest x-ray film was taken, or choose a date using the calendar icon.	[HealthStudTB]ChestXRayFilmDate	Blue Card
Tuberculosis Chest X-Ray Impression	Choose Positive or Negative from the pop-up menu. Note: Chest X-Ray Impression values are set up at the District. See the Appendix for a list of valid values.	[HealthStudTB]ChestXRayImpresLUID [HealthScreenLookup]StateReportCode	Blue Card
Tuberculosis Screening Outcome	Choose Positive – Tuberculosis or Negative – Tuberculosis from the pop-up menu-+. Note: Screening Outcome values are set up at the District via Health Setup. See the Appendix for a list of valid values.	[HealthStudTB]TBScreenOutcomeLUID [HealthScreenLookup]StateReportCode	Blue Card
Tuberculosis Comment	Enter a comment, if needed.	[HealthStudTB]ScreenComment	Not Required

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Emergency/Medical

Oral Health Assessments/Waivers (Legacy) uses the fields on these pages. It is recommended to instead use the Oral Health Screening and Waivers in the Health module and the Oral Health Screenings/Waivers report.

Navigation:

Student Selection > Health > Emergency/Medical > Oral Health Information

Student Selection > Health > Emergency/Medical > Oral Health Assessment/Waiver

Data Element	Description	[Table]FieldName	Used in these Reports
Date	Enter the date of the Oral Health Assessment or Waiver record. Note: Oral Health Waiver records that occur within the current school year are included in the report. Oral Health Assessment records that occur within one year prior to the start date of the current school year through the current school year are included in the report.	[S_CA_STU_OralHealth_C]AssessmentDate	Oral Assmt
Type	Choose the type from the pop-up menu. Valid values: A – Assessment W – Waiver Y – Form Not Returned	[S_CA_STU_OralHealth_C]waiverNoForm	Oral Assmt
Grade Level	Choose the grade level from the pop-up menu.	Kindergarten: [Students]Grade_Level 1^st Grade: [S_CA_STU_OralHealth_C]GradeLevel	Oral Assmt
Assessment – Caries Experience (Visible Decay and/or Fillings Present)	Choose Yes or No from the pop-up menu. Valid values: Y – Yes N – No	[S_CA_STU_OralHealth_C]FillingsPresent	Oral Assmt
Assessment – Visible Decay Present	Choose Yes or No from the pop-up menu. Valid values: Y – Yes N – No	[S_CA_STU_OralHealth_C]DecayPresent	Oral Assmt
Assessment – Treatment Urgency	Choose the level of urgency from the pop-up menu. Valid values: NOP – No Obvious Problem Found EAR – Early Dental Care Recommended URG – Urgent Care Needed	[S_CA_STU_OralHealth_C]TreatmentUrgency	Oral Assmt
Waiver – Lack of Access: Unable to find a Dental Office that will take Insurance Plan	Choose Yes or No from the pop-up menu. Valid values: Y – Yes N – No	[S_CA_STU_OralHealth_C]WaiverCantFind	Oral Assmt
Waiver – Medi-Cal/Denti-Cal	Choose Yes or No from the pop-up menu. Valid values: Y – Yes [blank] – No	[S_CA_STU_OralHealth_C]InsMedical	Oral Assmt
Waiver – Healthy Families	Choose Yes or No from the pop-up menu. Valid values: Y – Yes [blank] – No	[S_CA_STU_OralHealth_C]InsHealthyFam	Oral Assmt
Waiver – Healthy Kids	Choose Yes or No from the pop-up menu. Valid values: Y – Yes [blank] – No	[S_CA_STU_OralHealth_C]InsHealthyKids	Oral Assmt
Waiver – Other	Choose Yes or No from the pop-up menu. Valid values: Y – Yes [blank] – No	[S_CA_STU_OralHealth_C]InsOther	Oral Assmt
Waiver – Other Description	Enter an additional dental health insurance plan.	[S_CA_STU_OralHealth_C]InsOtherDesc	Oral Assmt
Waiver – None	Choose Yes or No from the pop-up menu. Valid values: Y – Yes [blank] – No	[S_CA_STU_OralHealth_C]InsNone	Oral Assmt
Waiver – Financial Burden	Choose Yes or No from the pop-up menu. Valid values: N – No Y – Yes [blank] – Does Not Apply	[S_CA_STU_OralHealth_C]WaiverCantAfford	Oral Assmt
Waiver – Parental Consent	Choose Yes or No from the pop-up menu. N – No Y – Yes [blank] – Does Not Apply	[S_CA_STU_OralHealth_C]WaiverDontWish	Oral Assmt
Waiver – Optional	Enter an additional reason why the student cannot receive a dental checkup.	[S_CA_STU_OralHealth_C]WaiverOtherDesc	Oral Assmt

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Add Waiver

Navigation:

Student Selection > Health > Screening > Add Waiver

The CDE requires waiver records for Oral Health, when applicable. For information about general Health Management, see Help > System Help > Health Management.

Data Element	Description	[Table]FieldName	Used in these Reports
Oral Health Parent / Guardian Requesting Waiver	Enter the name of the parent or guardian requesting the waiver.	[HealthScreenWaiver]GuardianName	Oral Screen
Oral Health Waiver Date	Enter the date of the waiver.	[HealthScreenWaiver]WaiverDate	Oral Screen
Oral Health Grade Level	Choose the student’s grade level from the pop-up menu.	[HealthScreenWaiver]GradeLevelAtWaiver	Oral Screen
Oral Health Waiver Reason	Choose a waiver reason from the pop-up menu. Valid values: LA – Lack of Access FB – Financial Burden PC – Parental Consent OR – Other Reason FNR – Form Not Returned Note: Waiver Reason OR – Other Reason is not reported on the Oral Health Screenings/Waivers report. Note: Waiver Reason values are set up at the District via Health Setup. See the Appendix for a list of valid values.	[HealthScreenWaiver]WaiverReasonLUID [HealthScreenLookkup]StateReportCode	Oral Screen
Oral Health Comment	Enter a comment, as needed.	[HealthScreenWaiver]WaiverComment	Oral Screen

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Grade Level Entry Certification

Navigation:

Student Selection > Health > Grade Level Entry Certification

Data Element	Description	[Table]FieldName	Used in these Reports
Grade Level	Choose 7^th Grade from the pop-up menu. Note: The grade levels available in the pop-up menu are entered at the District level via Health Setup.	[HealthGradeLevel]GradeLevel	N/A
Certification Status	Choose the appropriate certification status from the pop-up menu. Valid values: All Requirements met (A) Currently up-to-date, but more doses due later (B) Out of compliance (O) Note: Grade Level Certification values are set up at the District via Health Setup. See the Appendix for a list of valid values.	[HealthStudGradeLevel]CertificationStatusLUID [HealthGradeLevel]StateReportCode	Blue Card
Certifier	Enter the first and last name of the individual certifying the grade level entry.	[HealthStudGradeLevel]CertificationFirstName [HealthStudGradeLevel]CertificationMiddleName [HealthStudGradeLevel]CertificationLastName	Blue Card
Certification Date	Enter the certification date or click the Calendar icon to select a date. Use the Arrow icons to select a different month.	[HealthStudGradeLevel]CertificationDate	Blue Card
Comment	Enter additional information regarding the certification, as needed.	[HealthStudGradeLevel]CertificationComment	Not Required

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