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Section Attendance Status

Contents


Introduction

The Section Attendance Status reports all sections in a school that have not taken attendance for a particular day. It is a means to track and verify that initial attendance for a section has been taken on the calendar day of the school day for which the attendance occurred. Attendance auditing must be enabled. This is a school level report.

Notes:

    • For sections spanning multiple periods, each period is evaluated separately.
    • For sections using interval attendance, each interval is evaluated separately.
    • Attendance taken in PowerTeacher without a PowerSchool User ID will appear on the report.

Section Enrollment Selection

The report selects records from the [CC] table based on the following criteria:

  • The section enrollment must be associated with a school included in the report.
  • The section must not be excluded from state reporting
  • The course must not be excluded from state reporting
  • The section enrollment must begin on or before the report end date.
  • The section enrollment must end after the report start date.

Report Input

This report is run at the School level only.

For help with navigation and running the report, see How to Find and Generate a Report.

Field

Description

Attendance Date

Select:

  • Today
  • Yesterday
  • Other…

Note: When scheduling the report to run daily to verify that attendance is taken on the calendar day for which the attendance occurred, a value of Today is recommended.

Other Attendance Date

If the option of Other… is selected in the Attendance Date parameter, the attendance date to be verified should be selected from the pop-up menu.

Implement the 'Exclude from ADA' flag to exclude designated Periods, Courses, and Sections from this report

Choose Yes or No from the pop-up menu. Choosing Yes excludes the student from the report if the student has a school enrollment marked to be excluded from ADA during the report date range.

Sort Option

Select from the following sort options (primary sort appears first, followed by the secondary sort):

  • Teacher, Period
  • Period, Teacher

Select Teachers (Blank for All)

Choose one or more teachers from the list.

Select Period Number (Blank for All)

Choose one or more periods from the list.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Tables for a definition of each column in the table.

Report Output Format: The report output format for this report is pdf.

Data Element

Description

[Table]FieldName

School Name

The school name.

[Schools]Name

Sections with attendance not taken for [Date]

The calendar date that is being verified for attendance tabken

[Attendance_Taken]Att_Date

[Attendance]Att_Date

Teacher Name

The teacher's name.

[CC]TeacherID

[SectionTeacher]TeacherID

[Users]LastFirst

Teacher Number (in brackets)

The report displays the teacher's locally assigned teacher number.

[Users]TeacherNumber

Period

The period associated with the missing attendance.

Note: Periods that use Interval Attendance will be denoted as follows:

Period.IntervalNumber (eg. 2.1, 2.2)

[Attendance_Taken]PeriodID

Room

The room associated with the missing attendance.

[Sections]Room

Course Num

The course number associated with the missing attendance,

[Courses]Course_Number

Section Num

The section number associated with the missing attendance.

[Attendance_Taken]SectionID

[Sections]Section_Number

Course Name

The course name associated with the missing attendance.

[Courses]Course_Name

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