Student Information Validations
The Student Information validations verify that data for specific fields used in the extract is populated correctly based on CALPADS rules.
Error Message | Description | [Table]Field |
Name Suffix & Alias | ||
Student’s Name Suffix is invalid. | Choose a valid value for the Name Suffix field on the CALPADS Student Information page. | [S_CA_STU_X]NameSuffix |
Student’s Alias First Name is a valid value. The student’s Alias Last Name cannot be blank. | Either populate the Alias Last Name field, or depopulate the Alias First Name in the Also Known As (AKA) Name section on the CALPADS Student Information page. | [S_CA_STU_X]AKASurname [S_CA_STU_X]AKAFirst |
Student’s Alias Last Name is a valid value. The student’s Alias First Name cannot be blank. | Either populate the Alias First Name field, or depopulate the Alias Last Name field in the Also Known As (AKA) Name section on the CALPADS Student Information page. | |
Student Grade Level | ||
Student’s Grade Level is invalid. | Choose a valid value for the Grade Level field on the Transfer Info page. If applicable, verify that the value in the Grade Level field on the CALPADS Concurrent (Non-Primary) Enrollment page. | [Students]Grade_Level [ReEnrollments]Grade_Level [ConcurrentEnrollments]Grade_Level |
Student Birth Country & Birth State | ||
The Birth State/Province cannot be [value] when the country is [value]. | Populate the Birth State/Province field on the CALPADS Student Information page with a valid state/province based on the value entered for the Birth Country. Note: CALPADS considers a blank Birth State valid, even if the Birth Country is reported. | [S_CA_STU_X]BirthPlace_StateProvince [S_CA_STU_X]BirthCountry |
The Birth State/Province must be blank when the country is [value]. | Either depopulate the Birth State/Province field on the CALPADS Student Information page or choose a valid value for the Birth Country field based on the Birth State/Province. | |
Student’s Birth Country cannot be blank. | Populate the Birth Country field on the CALPADS Student Information page. | [S_CA_STU_X]BirthCountry |
Student’s Birth Country is invalid. | Choose a valid value for the Birth Country field on the CALPADS Student Information page. | |
Student Primary Language | ||
Student’s Primary Language cannot be blank. | Populate the Primary Language field on the CALPADS Student Information page. Note: The field can also be populated on the CALPADS English Learners and Immigrant Information page. | [S_CA_STU_X]PrimaryLanguage |
Student’s Primary Language is invalid. | Choose a valid value for the Primary Language field on the CALPADS Student Information page. Note: The field can also be populated on the CALPADS English Learners and Immigrant Information page. | |
Student’s Primary Language code cannot be 00 (English) or 37 (Sign Language) if their Language Acquisition Status code is EL, RFEP, or IFEP. | Edit either the student’s Current ELA Status code or the student’s Primary Language code on the CALPADS English Learners and Immigrant Information page. | |
Student Race & Ethnicity | ||
Student’s Hispanic Ethnicity Indicator is populated; Student Ethnicity Missing Indicator must be un-checked. | Verify that Yes is selected for “Is the student Hispanic or Latino” on the CALPADS Race/Ethnicity student page. If this is the case, deselect the Ethnicity Missing checkbox. | [Students]Fedethnicity |
Student’s Race Missing indicator is checked. All race codes should be un-checked. | Verify that the Race Missing checkbox is selected on the CALPADS Race/Ethnicity student page. If this is the case, deselect any checkboxes for race fields. | [StudentRace]Racecd [Students]Fedracedecline |
Student Address | ||
Student’s Residential Address Line 1 cannot be blank. | Populate the Home Street, Apt/Suite field on the Demographics or Addresses page. | [Students]Street |
Student’s Address City Name cannot be blank. | Populate the Home City field on the Demographics or Addresses page. | [Students]City |
Student’s Address State Code cannot be blank. | Populate the Home State field on the Demographics or Addresses page. | [Students]State |
Student’s Address State Code is invalid. | The value in the Home State field is blank on the Demographics and Addresses page is invalid. | |
Student’s Address Zip Code cannot be blank. | Populate the Home Zip field on the Demographics or Addresses page. | [Students]Zip |
Student’s Address Zip Code must be at least 5 digits. | The value in the Zip field on the Demographics and Addresses page is not 5 digits. | |
Primary Residence Category | ||
Student’s Primary Residence Category Code cannot be blank. | Populate the Primary Residence field on the CALPADS Student Information page. | [S_CA_STU_X]PrimaryResidence |
Student’s Primary Residence Category Code is invalid. | The value in the Primary Residence field on the CALPADS Student Information page is invalid. | |
English Language Acquisition Status | ||
Student’s English Language Acquisition Status code is invalid. | The value in the Current ELA Status field on the CALPADS English Learners and Immigrant Information page (or CALPADS Student Information page) is invalid. | [S_CA_STU_X]ELAStatus |
Student’s English Language Acquisition Status code cannot be blank if Grade Level is not AD. | Either populate the Current ELA Status field on the CALPADS English Learners and Immigrant Information page (or CALPADS Student Information page), or choose AD for the CA Grade Level Override field on the Transfer info page. | [S_CA_STU_X]ELAStatus [S_CA_STU_X]GradeLevelOverride [S_CA_REN_X]GradeLevelOverride |
Student’s English Language Acquisition Status code must be EO if their Primary Language code is 00 (English) or 37 (Sign Language). | Edit either the student’s Current ELA Status code or the student’s Primary Language code on the CALPADS English Learners and Immigrant Information page. | [S_CA_STU_X]ELAStatus [S_CA_STU_X]PrimaryLanguage |
Student’s English Language Acquisition Status Start Date cannot be blank if their English Language Acquisition Status code is EL, IFEP, RFEP, or TBD. | Populate the Current ELA Status Start Date field on the CALPADS English Learners and Immigrant Information page (or CALPADS Student Information page) if the student’s English Language Acquisition Status code is equal to any code other than EO. Alternatively, choose EO for the English Language Acquisition Status. | [S_CA_STU_X]ELAStatusDate [S_CA_STU_X]ELAStatus [Students]Grade_Level |
Student’s English Language Acquisition Status Start Date must be greater than the student Date of Birth. | Edit the value in the Current ELA Status Start Date field on the CALPADS English Learners and Immigrant Information page (or CALPADS Student Information page) so that it is greater than the value in the Date of Birth field on the Transfer Info page. | [S_CA_STU_X]ELAStatusDate [Students]DOB |
Student’s English Language Acquisition Status Start Date must occur on or before the current system date. | Edit the value in the Current ELA Status Start Date field on the CALPADS English Learners and Immigrant Information page (or CALPADS Student Information page) so that it is on or before the date on the PowerSchool server (usually the current date). | [S_CA_STU_X]ELAStatusDate |
Student’s English Language Acquisition Status Start Date must be less than or equal to the Effective Start Date. | Enter a value for Current ELA Status Start Date that occurs on or before the student’s effective start date. See field 2.04 for explanation of the logic for effective start date. | |
Proficient or Advanced for ELA | ||
Student’s Proficient or Advanced for ELA Code cannot be blank. | Populate the Proficient or Advanced for LEA Code field on the CALPADS English Learners and Immigrant Information page. | [S_CA_STU_X]ELProfELA |
Student’s Proficient or Advanced for ELA Code is invalid. | The value in the Proficient or Advanced for LEA Code field on the CALPADS English Learners and Immigrant Information page is invalid. | |
Initial U.S. School Enrollment Date Note: These validations only appear for students in grade levels K-12, excluding students in grade levels PS, TD, IN, UU and AD. | ||
Student’s Initial US School Enrollment Date cannot be blank if the English Language Acquisition Status is EL. | Populate the Initial US School Enrollment Date field on the CALPADS Student Information page (or CALPADS English Learners and Immigrant Information page), or change the Current ELA Status field to a value other than EL. | [S_CA_STU_X]FirstUSASchooling [S_CA_STU_X]ELAStatus |
Student’s Initial US School Enrollment Date cannot be blank if Birth Country is not US or PR. | Populate the Initial US School Enrollment Date field on the CALPADS Student Information page (or CALPADS English Learners and Immigrant Information page), or change the Birth Country field to US or PR. | [S_CA_STU_X]FirstUSASchooling [S_CA_STU_X]BirthCountry |
Student’s Initial US School Enrollment Date must be greater than the student Date of Birth. | Edit the value in the Initial US School Enrollment Date field on the CALPADS Student Information page (or CALPADS English Learners and Immigrant Information page) so that it is not greater than the student’s Date of Birth on the Demographics page. | [S_CA_STU_X]FirstUSASchooling [Students]DOB |
Student’s Initial US School Enrollment Date cannot be more than 180 days greater than the report effective date. | Edit the value in the Initial US School Enrollment Date field on the CALPADS Student Information page (or CALPADS English Learners and Immigrant Information page) so that it is not 180 days greater than the census date entered when running the report for the Fall Submission. | [S_CA_STU_X]FirstUSASchooling |
Parent Guardian Highest Education Level | ||
Student’s Parent Guardian Highest Education Level Code cannot be blank. | Populate the Parent/Guardian Highest Education Level field on the CALPADS Student Information page (or CALPADS Guardian Information page). | [S_CA_STU_X]ParentEd |
Student’s Parent Guardian Highest Education Level Code is invalid. | The Parent/Guardian Highest Education Level field value on the CALPADS Student Information page (or CALPADS Guardian Information page) is invalid. | |
Interdistrict Transfer Code & District of Geographic Residence | ||
Student’s District of Geographic Residence cannot be blank if Interdistrict Transfer Code is not blank. | Populate the District of Residence field on the Transfer Info page, or depopulate the Inter/Intra District Transfer Code on the CALPADS Student Information page. | [S_CA_STU_X]InterdistrictTransfer [Students]DistrictOfResidence [ReEnrollments]DistrictOfResidence |
| Gender Code | ||
| X is not a valid CALPADS gender code. | Populate the student's Legal Gender with a value of M or F on the student's General Demographics page. | [StudentCoreFields]PSCore_Legal_Gender |