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Create Course Sections

Contents

A section is an occurrence of a course. Each course can have several sections that meet in different rooms at different times and are taught by different teachers. Each section has an associated schedule expression, which is the combination of periods and days in which this section is taught.

Navigation:

School Setup > Scheduling: Sections > click a course link > New

Edit Section

Data Element

Description[Table]FieldNameUse in these Reports
Course NameThe course name for the section. [Sections]Course_Name

Course Number

The course number for the section. 

Required for CALPADS

[Sections]Course_Number

Crs Sec

UC/CSU Qual

Att Reports

CE Weekly Att

Att Audit

Sec Att Status

Perkins E-1

Pupil Perm Rec

Schedule

Select the meeting schedule for the section.

[Sections]Expression

[Section_Meeting]SectionID = [Sections]ID

Scholarship Fed

Att Reports

CE Weekly Att

IS Monthly Att Audit

Term

Choose the applicable term from the pop-up menu.

Required for CALPADS

[Sections]Term_ID

Crs Sec

Transcript

Att Reports

CE Weekly Att

CE Hourly Att

Perkins E-1

Pupil Perm Rec

Teacher - Section Lead

Click Add and choose the teacher from the Staff pop-up menu.

[Sections]Teacher

Crs Sec

Att Reports

CE Weekly Att

Att Audit

Sec Att Status

Room

Enter the room number.

[Sections]Room

Weekly Att (M)

CE Weekly Att

Sec Att Status

Section Number

Enter the number for the section.

Note: Section numbers must be unique among sections of the same course for a given school year.

Required for CALPADS

[Sections]Section_Number

Crs Sec

Att Reports

CE Weekly Att

Pupil Perm Rec

Grade Level

Enter the grade level associated with the section.

Note: For  school year is 23-24 or higher, grade level mapped to LTK will be displayed. 

[Sections]Grade_Level

Transcript

Att Reports

Cls Size Reduc

Enroll by Sec

Current EnrollmentThe current enrollment for this course.[Sections]Current_Enrollment
Maximum EnrollmentThe maximum enrollment allowed for this course.[Sections]Maximum_Enrollment
District Where Taught
(Enter District ID If Taught At Different District. Otherwise, Leave Blank.)
The district where this course is taught.[Sections]District_Where_Taught
School Where Taught
(Enter School ID If Taught At Different School. Otherwise, Leave Blank.)
The school where this course is taught.[Sections]School_Where_Taught
Dependent Sections
(course.section, course.section, etc.)
The dependent sections.[Sections]Dependent_Sections

Program

Choose the appropriate special program from the pop-up menu.

Note: AEP attendance intervals/hours are only credited for sections associated with the appropriate special program.

[Sections]Program_ID

AEP

Automated Walk-In Scheduling Program Restrictions

Choose to include or exclude the selected programs.

[Sections]Program_Restrictions

Record Attendance Using Attendance Mode

Choose an Attendance Mode from the pop-up menu.

[Sections]Att_Mode_Code

AEP

Record Attendance

If the section spans more than one period/meeting, choose whether to record attendance for each period/meeting separately or to record attendance once for all meetings.

[Sections]Attendance_Type_Code

Att Reports

Exclude From Attendance

Select the checkbox to exclude attendance taken for the section from counting towards ADM/ADA for students.

[Sections]Exclude_ADA

Att Reports

Exclude From Storing Final Grades
(Use for Sections that are not graded so blank records are not stored with final grades.)

Select if you want to exclude this from final grades.

   

[Sections]Exclude_Storing_FinalGradesTranscripts
Grade ScaleEnter the grade scale.[Sections]Grade_ScaleTranscripts
Exclude from GPA?Include or exclude from GPA[Sections]Exclude_GPATranscripts
Exclude from Class Rank?Include or exclude from Class Rank[Sections]Exclude_Class_RankTranscripts
Exclude from Honor Roll?Include or exclude from Roll[Sections]Exclude_Honor_RollTranscripts
Section TypeSelect the section Type[Sections]Section_Type
HouseSelect the house[Sections]House
TeamSelect the team.[Sections]Team
Close section at maxSelect this option to close the section at the maximum defined number[Sections]Close_section_max
Maximum Load StatusEnter the maximum load status.[Sections]Maximum_Load_Status

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California State Reporting Information

Date ElementDescription[Table]FieldNameUsed in these Reports

Exclude From State Reporting?

Select the checkbox to exclude this section from State Reporting.

The section will be excluded from the reports listed in the Used in these Reports column.

[Sections]Exclude_State_Rpt_YN

Crs Sec

Stu Crs Sec

Cal-PASS

CBEDS-ORA B

CBEDS SIF

Att Audit

Sec Att Status

Perkins E-1

Census Day Teacher Override

If the teacher of record on Census Day is different than the teacher of record on the section, choose the teacher. The options only include teachers for the current school.

Teachers with a SEID of 9999999999 can only be used on the following types of sections:

  • Sections taught by Charter school teachers without an SEID teaching non-core classes.
  • Sections where the CTE Provider Code = 1 (ROC/P).
  • Sections where the Instructional Level Code = 16 (College) and the course is delivered at the college.

Required for CALPADS if the teacher on the section record was not the teacher of record on Census Day.

[S_CA_SEC_X]CensusTeacherID

Crs Sec

Multiple Teacher Status

If the section is taught by multiple teachers, choose the multiple teacher status.

[S_CA_SEC_X]MultipleTeacherStatus

Crs Sec

If Multiple Teachers, Select the Teacher (this field only appears if a Multiple Teacher Status is selected)

Choose a teacher who is not already associated with the section, and then enter that teacher's SEID in the Alternate Teacher SIED field.

Teachers with a SEID of 9999999999 can only be used on the following types of sections:

  • Sections taught by Charter school teachers without an SEID teaching non-core classes.
  • Sections where the CTE Provider Code = 1 (ROC/P).
  • Sections where the Instructional Level Code = 16 (College) and the course is delivered at the college.

[S_CA_SEC_X]MultipleTeacherID

Crs Sec

Alternate Course NumberEnter the alternate course number.[S_CA_SEC_X]AlternateCourseNumberCrs Sec
Alternate Section IDEnter the alternate section ID.[S_CA_SEC_X]AlternateSectionIDCrs Sec
Alternate Class IDEnter the alternate class ID.[S_CA_SEC_X]AlternateClassIDCrs Sec
Alternate Teacher NumberEnter the alternate teacher number.[S_CA_SEC_X]AlternateTeacherNumberCrs Sec
Alternate Teacher IDEnter the alternate teacher ID.[S_CA_SEC_X]AlternateTeacherIDCrs Sec
Alternate Teacher SEIDEnter the alternate teacher SEID.[S_CA_SEC_X]AlternateTeacherSEIDCrs Sec

CALPADS Information

Note: For fields that are populated for the course, the course value displays in parentheses in the selection options. 

Data ElementDescription[Table]FieldNameUsed in these Reports

Academic Term Override

if you would like a term other than the term on the section to be reported, choose the other term.

[S_CA_SEC_X]AcademicTerm

Crs Sec

Stu Crs Sec

Instructional Level Code

To indicate whether the content of the course is taught above or below a standard level, choose the instructional level code.

Choose (16) College to designate the course as a college course.

Choose one of the following values to designate the course as Honors:

  • (14) Honors – UC Certified
  • (15) Honors – Non-UC Certified (used by CSF only, not UC/CSU)

Choose the level of instruction, such as remedial or college, or equate the course content and instruction with a state or nationally recognized course of study, such as IB (International Baccalaureate) or AP (Advanced Placement).

[S_CA_SEC_X]NS_Instructioal_Lvl

Crs Sec

Education Service Code

To indicate a specific service performed within an Education Service Category, choose the education service code. Every Education Program provides one or more services to students.

[S_CA_SEC_X]EdServiceCode

Crs Sec

Language of Instruction Code

Choose a value to indicate in which language instruction is provided or received.

Note: English and American Sign Language are not options.

Required for CALPADS if the Education Service Code = 1 or Instructional Strategy = 600.

[S_CA_SEC_X]LangInstruction

Crs Sec

Instructional Strategy Code

Choose the instructional strategy code.

Instructional strategy is the method used to deliver curriculum and instruction.

[S_CA_SEC_X]InstStrategy

Crs Sec

Independent Study Indicator

Choose a value from the pop-up menu.

Independent study students work according to a written agreement and under the general supervision of a credentialed teacher. Instruction follows curriculum and district graduation requirements.

Required for CALPADS

[S_CA_SEC_X]IndependentStudy

Crs Sec

CBEDS-ORA B

CBEDS SIF

Distance/Online Learning Indicator

Choose a value from the pop-up menu.

Distance learning is an instructional method where the pupil and instructor are in different locations and interact via communications technology.

Required for CALPADS

[S_CA_SEC_X]DistanceLearning

Crs Sec

CBEDS-ORA B

CBEDS SIF

Education Program Funding Source Code

Choose a value to indicate the Education Program that represents a particular source of previous or current funding.

For example, a course may have been previously or currently funded by the California Partnership Academies Program.

[S_CA_SEC_X]FundingSource

Crs Sec

CTE Provider Code

Choose a value to indicate the Career Technical Education Course Provider Category and the entity providing a Career Technical Education course.

Required for CALPADS if the Course Content Code = 154 or a CTE State Course Code is populated (4010 – 5955).

[S_CA_SEC_X]CTEProvider

Crs Sec

Perkins E-1

Course Content Area Subcategory Code

Choose a course content subcategory code representing a more detailed subject matter within the course content area.

Required for CALPADS if the State Course Code is 9000, 9051, 9080, 9090, 9130-37, 9155, 9222, 9223, 9291, 9292, 9293, 9294, 9316, 9381, or 9400.

[S_CA_SEC_X]Content_Subcategory_CodeCrs Sec
AP/IB Course Code Cross ReferenceChoose the four-digit AP/IB course cross-reference to the actual AP or IB State Course Code for AP or IB courses that a local educational agency has mapped to a Career Technical Education [S_CA_SEC_X]AP_IB_Code_ReferenceCrs Sec
Online Course Instruction Type Code

Choose a value representing the type of online instruction that is being delivered in a course section.

Required for CALPADS if Distance Learning Indicator equals Y.

[S_CA_SEC_X]Online_Instruction_TypeCrs Sec

Middle School Core Setting Indicator

Choose Y to indicate that a course in grades five through eight is being taught as part of a middle school core setting.

 Required for CALPADS if Departmentalized Course Standards Grade Level Range equals MID (Middle Grades 5-8).

[S_CA_CRS_X]Middle_School_Ind

[S_CA_SEC_X]Middle_School_Ind

Crs Sec
Local Assignment Option CodeChoose the local assignment option code that represents the local assignment option approved by the local governing board to authorize a teacher to teach a course without the appropriate credential or authorization[S_CA_SEC_X]Local_Assignment_Opt_CodeCrs Sec
High Quality CTE Course Indicator

Choose Y to indicate if the course section and teacher meet the High Quality CTE Course qualifications.

Required for CALPADS if the State Course Code associated with the course section is between 7000-8999.

[S_CA_SEC_X]High_Quality_CTE_IndCrs Sec

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Distance Learning

Data ElementDescription[Table]FieldNameUsed in these Reports
Distance/Online Learning Indicator

Select if the distance learning indicator is the same as the course.

Valid values:

Yes/No

[S_CA_SEC_DistanceLearning_C]DistanceLearning

Student Daily Participation and Weekly Engagement

Online Course Instruction Type Code

Select the online course instruction type:

  • Instructor-led
  • Facilitated
  • Learner-led
[S_CA_SEC_DistanceLearning_C]Online_Instruction_Type

Student Daily Participation and Weekly Engagement

CAASPP Assessment Information

Data ElementDescription[Table]FieldNameUsed in these Reports

CAASPP Subject Area

Choose the CAASPP Subject Area.

  • Same As Course
  • Math
  • ELA
  • All

[S_CA_SEC_X]Subject_area

Student Assessment Rosters

Perkins E-1 Information

Data ElementDescription[Table]FieldNameUsed in these Reports

CTE Capstone Course

Choose Y from the pop-up if this section should be counted as a Capstone course for the purposes of Perkins E-1. The section value overrides the course value.

[S_CA_SEC_X]CTECapstone

Perkins E-1

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Golden State Seal Merit Diploma (GSSMD)

Data ElementDescription[Table]FieldNameUsed in these Reports

Subject

Choose the subject area of the GSSMD section. This field overrides the GSSMD Subject set at the Course level. The default value is Same as Course.

[S_CA_SEC_X]GSSMD_Subject

GSSMD


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