The following data elements are required for student setup. The first two pages of navigation are removed for brevity:
Start Page > Student.
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On the Start Page, select the School link at the top of the page.
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Choose the appropriate school from the pop-up menu.
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Click Submit.
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Select the first letter of the student's last name.
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Select a student from the list. The last accessed student information page opens for the student selected.
Note: For more information on code values, see the Appendix.
|
Data Element |
Additional Information |
[Table]FieldName |
Length |
Used in these Reports |
|---|---|---|---|---|
|
Demographics |
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|
Name (last, first MI) |
Enter the student's name.
|
[Students]LastFirst [Students]Last_Name [Students]First_Name [Students]Middle_Name |
N/A |
Early Childhood Immunization Immunization Record Card |
|
DOB |
Enter the student's date of birth. |
[Students]DOB |
N/A |
Immunization Data Report Immunization Record Card |
|
Student Number |
Enter the locally assigned student number. |
[Students]Student_Number |
N/A |
Required Setup |
|
Health > Immunizations Notes:
|
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|
Vaccine |
Click the vaccine name and choose an Exemption type from the pop-up menu, if applicable. Optionally, select the Out of compliance checkbox and/or enter a comment. A history of chicken pox is determined by assigning the Exemption "History of Disease / Parental Recall of Disease" to the student for their Varicella vaccine. Note: Vaccines and associated doses are set up at the district. For a list of valid vaccines, see the Appendix. |
[HealthStudImmRec]HealthVaccineID [HealthStudImmRec]HealthImmExemptID (Exemption Type) [HealthStudImmRec]ComplianceyStatus [HealthStudImmRec]ExemptionComment |
N/A |
Immunization Data Report Early Childhood Immunization Immunization Record Card |
|
Date each dose was given |
Click the dose cell for the appropriate vaccine. Choose a date using the calendar icon, and then choose a Certificate Type from the pop-up menu. A certificate type must be chosen when entering a date; it is required for the page to function. A default certificate type is automatically set up with the Arizona state reporting installer. Additional certificate types can be set up at the District. |
[HealthStudDoseRec]Dose [HealthStudDoseRec]DateAdministered [HealthStudDoseRec]HealthImmSourceID (Certificate Type) |
N/A |
Immunization Data Report Early Childhood Immunization Immunization Record Card |
|
Initial Enrollment in Arizona School/Preschool |
Enter the date the student was first enrolled in an Arizona school. |
[S_AZ_STU_X]FirstAZSchooling |
N/A |
Immunization Record Card |
|
Expand Conditional Admission/Catch-up |
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|
(DTaP/DTP) Diptheria, Tetanus & Pertussis Conditional Admission |
Select to indicate that the student is in a conditional admission/catch-up status for the DTaP/DTP vaccine. |
[S_AZ_STU_HIR_X]DtapConditionalAdmission |
1 |
Immunization Data Report |
|
(IPV/OPV) Polio Conditional Admission |
Select to indicate that the student is in a conditional admission/catch-up status for the IPV/OPV vaccine. |
[S_AZ_STU_HIR_X]PolioConditionalAdmission |
1 |
Immunization Data Report |
|
(MMR) Measles, Mumps, & Rubella Conditional Admission |
Select to indicate that the student is in a conditional admission/catch-up status for the MMR vaccine. |
[S_AZ_STU_HIR_X]MmrConditionalAdmission |
1 |
Immunization Data Report |
|
(Hib) Haemophilus Influenzae b Conditional Admission |
Select to indicate that the student is in a conditional admission/catch-up status for the Hib vaccine. |
[S_AZ_STU_HIR_X]HibConditionalAdmission |
1 |
Immunization Data Report |
|
(Hep A) Hepatitis A Conditional Admission |
Select to indicate that the student is in a conditional admission/catch-up status for the Hep A vaccine. |
[S_AZ_STU_HIR_X]HepAConditionalAdmission |
1 |
Immunization Data Report |
|
(Hep B) Hepatitis B Conditional Admission |
Select to indicate that the student is in a conditional admission/catch-up status for the Hep B vaccine. A student who is between 11-15 years of age and received two doses, at least four month apart is compliant. |
[S_AZ_STU_HIR_X]HepBConditionalAdmission |
1 |
Immunization Data Report |
|
Description of Change |
Enter the reason for updating the student's immunization information. |
[HealthStudChngRsn]ChngRsnDesc |
N/A |
Not Required |
|
View Change History |
Click to view the student's immunization change history. |
[HealthStudChngRsn]ChngRsnDesc [HealthStudChngRsn]WhoModified |
N/A |
Not Required |
|
Transfer Information > Edit Current/Previous Enrollment |
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Entry Date |
Enter the entry date for the school enrollment. Note: The date is the first day of school enrollment. |
[Students]EntryDate [ReEnrollments]EntryDate |
N/A |
Immunization Data Report |
|
Entry Code |
Choose the entry code for the school enrollment from the pop-up menu. Note: You must choose an entry code for all school enrollments. |
[Students]EntryCode [ReEnrollments]EntryCode |
N/A |
Required Setup |
|
Exit Date |
Enter the exit date for the school enrollment. Note: The date is the day after the last day of school enrollment, even if that day occurs during a weekend. |
[Students]ExitDate [ReEnrollments]ExitDate |
N/A |
Immunization Data Report |
|
Exit Code |
Choose the exit code for the school enrollment from the pop-up menu. Note: You must choose an exit code for school enrollments where the exit date is in the past. |
[Students]ExitCode [ReEnrollments]ExitCode |
N/A |
Required Setup |
|
Full-Time Equivalency |
Choose the full-time equivalency for the school enrollment from the pop-up menu. |
[Students]FTEID [ReEnrollments]FTEID |
N/A |
Required Setup |
|
Grade Level |
Choose the grade level for the school enrollment from the pop-up menu. Note: Choose PK4 in order to include students in the Early Childhood Immunization report. This value is stored as -1. |
[Students]Grade_Level [ReEnrollments]Grade_Level |
N/A |
Immunization Data Report Early Childhood Immunization Immunization Record Card |