District Setup - Incident Management

The following data elements are required for district setup. The first two pages of navigation are removed for brevity:

Start Page > District Setup.

On the Start Page, click the School link at the top of the page. The school list appears.
Choose District Office from the pop-up menu. The district start page appears.
Click District. The District Setup page appears.

Note: For more information on code values see the Appendix.

Data Element	Additional Information	[Table]FieldName	Used in these Reports
District Information
Name of District	Enter the district name.	[Prefs]Value [Prefs]Name=districtname	Required Setup
District Number	Enter the district number.	[Prefs]Value [Prefs]Name=districtnumber	Required Setup
Load Codes and Subcodes	Click the link to access the Arizona Incident Management configuration file, which is used to automatically set up incident codes and subcodes. Note: This link is only available if the Arizona Incident Management configuration file has not been loaded.	N/A	Required Setup
Load is complete	This message appears if the Arizona Incident Management configuration file has already been loaded. This field is view-only.	N/A	Required Setup
District Information > Load Codes/Subcodes > Codes and Subcodes Load Information
Load Codes/Subcodes	Select the checkbox to automatically set up codes and subcodes for incident management. See the Appendix for code values. Verify that you want to load codes before clicking Submit, because the process cannot be reversed. The codes are loaded on the hour or when PowerSchool is launched. However, only the PowerSchool task master application is updated. If more than one PowerSchool application exists in a server array, see article 56478 on PowerSource. The PowerSchool log window displays either a Complete or Failure message when the codes are loaded.	N/A
Incident Management > Incident Types
Name	Enter the three incident types available for Arizona: Non-state Reportable State Reportable – Mandatory State Reportable – Non-mandatory	[Incident_LU_Code]Incident_Category [Incident_LU_Code]Code_Type=incidenttype	Required Setup
Incident Management > Code & Subcode Setup Note: An automated process for setting up incident management codes is available by accessing the Load Codes and Subcodes link on the District Information page. In all instances, the State Detail Report Code must not be edited. Additional descriptions may be edited based on local requirements. See the Appendixfor code values. For more information about creating incidents, see Discipline Incident Setup.
Action Codes	The following action codes must be set up: No Action Actions Completed In One Day Actions Completed In One or More Days Actions within Due Process Removed Other Action Victim Related Actions See the Appendix for valid values.	[Incident_LU_Code]Code_Type=actioncode [Incident_LU_Code]Incident_Category [Incident_LU_Code]State_Aggregate_RPT_Code	Required Setup
Action Subcodes	Multiple action subcodes must be set up. See the Appendix for valid values.	[Incident_LU_Sub_Code]Sub_Catetory [Incident_LU_Sub_Code]State_Detail_Report_Code [Incident_LU_Sub_Code]Is_State_Reportable_Flg = 1 (True)	Required Setup
Attribute Codes	The following attribute code must be set up: Hated Related Gang Related See the Appendix for valid values.	[Incident_LU_Code]Code_Type=attributecode [Incident_LU_Code]Incident_Category = State Reportable [Incident_LU_Code]State_Aggregate_RPT_Code = 100	Required Setup
Behavior Codes	Multiple behavior codes must be set up. These codes are used to assign a violation to a discipline incident. See the Appendix for valid values.	[Incident_LU_Code]Code_Type=behaviorcode [Incident_LU_Code]Incident_Category [Incident_LU_Code]State_Aggregate_RPT_Code	Required Setup
Behavior Subcodes	Multiple behavior subcodes must be set up. See the Appendix for valid values.	[Incident_LU_Sub_Code]Sub_Catetory [Incident_LU_Sub_Code]State_Detail_Report_Code [Incident_LU_Sub_Code]Is_State_Reportable_Flg = 1 (True)	Required Setup
Participant Attribute Codes	The following participant attribute codes must be set up: Disability as defined by the Office of Civil Rights Injury Relationship to School SPED Code Type of Employment See the Appendix for valid values.	[Incident_LU_Code]Code_Type=participantattributecode [Incident_LU_Code]Incident_Category [Incident_LU_Code]State_Aggregate_RPT_Code	Required Setup
Participant Attribute Subcodes	Multiple participant attribute subcodes must be set up. See the Appendix for valid values. Note: Special Education (SPED) Codes are required only if SPED Need data is not tracked in PowerSchool via the SAIS Needs student pages. See Knowledgebase article 58749 on PowerSource for details on setting up SPED Codes if not tracking SPED data in PowerSchool.	[Incident_LU_Sub_Code]Sub_Catetory [Incident_LU_Sub_Code]State_Detail_Report_Code	Required Setup
Location Codes	The following location codes must be set up: On Campus-Inside On Campus-Outside Off Campus See the Appendix for valid values.	[Incident_LU_Code]Code_Type=locationcode [Incident_LU_Code]Incident_Category [Incident_LU_Code]State_Aggregate_RPT_Code	Required Setup
Location Subcodes	Multiple location subcodes must be set up. See the Appendix for valid values.	[Incident_LU_Sub_Code]Sub_Catetory [Incident_LU_Sub_Code]State_Detail_Report_Code	Required Setup
Object Codes	There are no required object codes for Arizona state reporting.	N/A	Not Required
Participant Role Codes	The following participant role codes are set up by default and should not be edited: Offender Victim Witness Reporter	N/A	Required Setup
Time Codes	The following time codes must be set up: During Official School Hours Before School Hours After School Hours Unknown See the Appendix for valid values.	[Incident_LU_Code]Code_Type=timecode [Incident_LU_Code]Incident_Category [Incident_LU_Code]State_Aggregate_RPT_Code	Required Setup
Time Subcodes	Multiple time subcodes must be set up. See the Appendix for valid values.	[Incident_LU_Sub_Code]Sub_Catetory [Incident_LU_Sub_Code]State_Detail_Report_Code	Required Setup
Duration Codes	The following duration code must be set up: Number of Days Removed / Reassigned. See the Appendix for valid values.	[Incident_LU_Code]Code_Type=durationcode [Incident_LU_Code]Incident_Category [Incident_LU_Code]State_Aggregate_RPT_Code	Required Setup
Action Change Codes	There are no Arizona specific action change codes See the Appendix for valid values.	N/A	Not Required
Action Attributes	The following Action Attribute codes must be set up: Action Completed Action Review Date Scheduled Hearing/Review Date Name of Place Student Moved To Police Report # Results of Referral to Law Enforcement See the Appendix for valid values.	[Incident_LU_Code]Code_Type=actionattributecode [Incident_LU_Code]Incident_Category [Incident_LU_Code]State_Aggregate_RPT_Code	Not Required
Action Attribute Subcodes	Multiple Action Attribute subcodes must be set up. See the Appendix for valid values.	[Incident_LU_Sub_Code]Sub_Catetory [Incident_LU_Sub_Code]State_Detail_Report_Code	Required Setup
Scheduling/Reporting Ethnicity Codes > Edit/New Ethnicity Code
Code	Enter the ethnicity code. See the Appendix for ethnicity code values.	[Gen]Value [Gen]Cat=ethnicity	Required Setup
Description	Enter the ethnicity description.	[Gen]Name [Gen]Cat=ethnicity	Required Setup
Schools/School Info > Edit School
School Name	Enter the school name.	[Schools] Name	Required Setup
School Number	Enter the school number.	[Schools]School_Number	Required Setup
Grades	Enter the school grades (lowest - highest). Note: Grade levels must be in the range -10 to 20.	[Schools]Low_Grade [Schools]High_Grade	Required Setup
Reporting Method	Choose one of the following reporting methods for the AZ Safe and Drug Free report from the pop-up menu: All Data with SAIS ID – All incident data is reported, including the student's SAIS ID. All Data Without SAIS ID – All incident data is reported, without the student's SAIS ID. Mandatory Data With SAIS ID – Only mandatory incidents are reported, including the student's SAIS ID. Mandatory Data Without SAIS ID – Only mandatory incidents are reported, excluding the student's SAIS ID. Note: A mandatory incident is any incident involving bodily injury and/or a mandatory violation and/or a mandatory action. Mandatory violations include all violations involving items in the Dangerous Items, Firearms, and Other Weapons categories. Mandatory actions include all actions in the "Removal" category, such as expulsion or suspension. See the Appendix for valid values in these categories.	[S_AZ_SCH_X]Safe_Rpt_Mode	Required Setup
Years & Terms
Years & Terms	Define term names and abbreviations with term beginning and ending dates.	[Terms]FirstDay [Terms]LastDay	Required Setup