Attendance Conversion Setup Recommendations
To accurately calculate an absence amount for students when using the 'Use Core Conversions' SAIS Attendance Mode, it will be necessary to set up Attendance Conversions to match state reporting guidelines found in ADE's EX-18 document. This document describes the Attendance Conversion setup recommendations for each grade level grouping.
Grade Levels K - 8
It is recommended that students in grade levels K - 8 use either a Daily - Percent Time or Meeting - Percent Time calculation. The below Percent Time conversion items can be used for either Daily or Meeting attendance. The conversion items will differ based on whether the school uses the 'Quarter Day Method' or the 'Half Day Method' (School's choice).
Percent Time (Half Day Method) 1.0 FTE
| Percent Present | Day Attendance Value | Absence Reported |
|---|---|---|
| 0 | 0 | 1.0 |
| 50 | 0.5 | 0.50 |
| 75 | 1.0 |
Percent Time (Quarter Day Method) 1.0 FTE
| Percent Present | Day Attendance Value | Absence Reported |
|---|---|---|
| 0 | 0 | 1.0 |
| 25 | 0.25 | 0.75 |
| 50 | 0.5 | 0.50 |
| 75 | 0.75 | 0.25 |
| 76 | 1 |
Grade Levels 9 - 12
It is recommended that students in grade levels 9-12 use either a Meeting - Percent Periods or Meeting - Time to Day calculation. The two methods correspond with Methods 1 and 2 as designated by ADE in the School Finance Procedures Manual (EX-18).
Percent Period (Method 1) 1.0 FTE
| Percent Present | Day Attendance Value | Absence Reported |
|---|---|---|
| 0 | 0 | 1.0 |
| 25 | 0.25 | 0.75 |
| 50 | 0.5 | 0.50 |
| 75 | .75 | 0.25 |
| 100 | 1 |
Time (Method 2 - 5 Day Schedule) All FTEs
Note: It is recommended to use Method 2 for all Non-1.0 FTEs in Grades 9-12.
| Minutes Present | Day Attendance Value | Absence Reported (1.0 FTE) |
|---|---|---|
| 0 | 0 | 1.0 |
| 60 | 0.25 | 0.75 |
| 120 | 0.5 | 0.50 |
| 180 | 0.75 | 0.25 |
| 240 | 1 |
Additional Note: The absence value reported = MembershipShare (FTE) - Day Attendance Value