JTED School Setup

The following data elements are required for school setup. The first two pages of navigation are removed for brevity:

Start Page > School Setup.

On the Start Page, click the School link. The school list appears.
Choose a school from the pop-up menu. The school start page appears.
Click School. The School Setup page appears.

Data Element	Additional Information	[Table]FieldName	Used in these Reports
Attendance Codes
Code	Enter the attendance code abbreviation.	[Attendance_Code]Att_Code	Student Attendance Information Attendance Audit Information
Description	Enter the attendance code description.	[Attendance_Code]Description	Required
Presence Status	Select Present or Absent as the presence status. The Student Attendance Information and Attendance Audit Information reports identify attendance codes with an Absent presence status.	[Attendance_Code]Presence_Status_CD	Student Attendance Information Attendance Audit Information
Teacher can assign	Choose Yes or No from the pop-up menu to determine whether the teacher can assign the attendance code.	[Attendance_Code]Assignment_Filter_YN	Required
Earns ADA credit	Select whether the attendance code affects attendance calculation.	[Attendance_Code]Calculate_ADA_YN	Required
Counts toward membership	Select whether the attendance code affects membership calculation. Refer to the following resources for guidelines in reporting career and technical education membership: http://www.azed.gov/guidelines/EX-18.pdf	[Attendance_Code]Calculate_ADM_YN	Required
Attendance Code Categories Note: Attendance code categories are associated with a specific school, but not a specific school year; i.e. they are copied from year to year.
Code	Enter the attendance code category abbreviation.	[Code_Entity]CE_Code	Required
Name	Enter the name of the attendance code category.	[Code_Entity]External_Name	Not Required
Description	Enter a description for the attendance code category.	[Code_Entity]Description	Not Required
Sort Order	Choose the sort order from the pop-up menu to determine where the attendance code category displays on the page.	[Code_Entity]SortOrder	Required
Attendance Conversions > [New/Edit] > Attendance Conversion
Name	Enter the attendance conversion name.	[Attendance_Conversion]Name	Required
Attendance Conversions > [None/Defined] > Period-To-Day Attendance Conversion
Day Attendance Value	Enter the day attendance value for the period-to-day attendance conversion for the FTE.	[Attendance_Conversion_Items]Conversion_Mode_Code=periodday [Attendance_Conversion_Items]Attendance_Value	Required for Schools using Period Attendance
Attendance Conversions > [None/Defined] > Code-To-Day Attendance Conversion
Code	The code for the code-to-day attendance conversion for the FTE.	[Attendance_Conversion_Items]Conversion_Mode_Code=codeday [Attendance_Conversion_Items]Input_Value Note: The value in the Input_Value field is the ID of an attendance code in the [Attendance_Code] table.	Required for Schools using Daily Attendance
Day Attendance Value	Enter the day attendance value for the code-to-day attendance conversion for the FTE.	[Attendance_Conversion_Items]Conversion_Mode_Code=codeday [Attendance_Conversion_Items]Attendance_Value	Required for Schools using Daily Attendance
Attendance Conversions > [None/Defined] > Time
Minutes Present	Enter the minutes present for the time-to-day attendance conversion for the FTE.	[Attendance_Conversion_Items]Conversion_Mode_Code=timeday [Attendance_Conversion_Items]Input_Value	Required for Schools using Time Attendance
Day Attendance Value	Enter the day attendance value for the time attendance conversion for the FTE.	[Attendance_Conversion_Items]Conversion_Mode_Code=timeday [Attendance_Conversion_Items]Attendance_Value	Required for Schools using Time Attendance
Full-Time Equivalencies (FTE)
Name	Enter the FTE name.	[FTE]Name	Required
Default Attendance Mode	Choose the default attendance mode for the FTE from the pop-up menu.	[FTE]Dflt_Att_Mode_Code	Required
Default Attendance Conversion	Choose the default attendance conversion for the FTE from the pop-up menu.	[FTE]Dflt_Conversion_Mode_Code	Required
Attendance Preferences
Attendance Recording Methods	Select the appropriate checkboxes to enable the appropriate types of attendance record methods.	[Prefs]Value [Prefs]Name=ATT_RecordModeMeeting [Prefs]Name=ATT_RecordModeDaily	Required
Count these codes for period conversion	Choose [Absences/Presents] from the count these codes for period conversion pop-up menu. Note: This option determines whether or not to count present or absent codes for period-to-day attendance conversions.	[Prefs]Value [Prefs]Name=ATT_CalcCntPresentsAbsences	Required
Bell Schedules
Name	Enter the bell schedule name.	[Bell_Schedule]Name	Required
Attendance Conversion Method	Choose the attendance conversion method for the bell schedule from the pop-up menu.	[Bell_Schedule]Attendance_Conversion_ID	Required
Calendar Setup
Date	The date is view-only on this page. The days included in the calendar are determined by the start date and end date of current school year.	[Calendar_Day]Date	Required
Day	Choose the appropriate cycle day from the pop-up menu.	[Calendar_Day]Cycle_Day_ID	Required
Schedule	Choose the appropriate bell schedule from the pop-up menu.	[Calendar_Day]Bell_Schedule_ID	Required
In Sess	Check the checkbox to count the calendar day in attendance calculation.	[Calendar_Day]InSession
Memb Value	Enter the membership value for the calendar day to use when calculating membership. Note: The value is normally 1 for each day.	[Calendar_Day]MembershipValue	Required
Cycle Days
Day Letter	The day letter is view-only on this page. To edit the number of days associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.	[Cycle_Day]Letter	Required
Day Abbreviation	Enter the day abbreviation.	[Cycle_Day]Abbreviation	Required
Day Name	Enter the day name.	[Cycle_Day]Day_Name	Required
Periods
Period Number	The period number is view-only on this page. To edit the number of periods associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.	[Period]Period_Number	Required
Period Abbreviation	Enter the period abbreviation.	[Period]Abbreviation	Required
Period Name	Enter the period name.	[Period]Name	Required
Sections Sections > [select course] > [select section] > Edit Section
Course Number	Enter the course number for the section.	[Sections]Course_Number	Student Information Attendance Audit Information
Term	Choose the term for the section from the pop-up menu.	[Sections]TermID	Student Information
Schedule	Select the meeting schedule for the section.	[Sections]Expression [Section_Meeting]SectionID = [Sections]ID	Student Information Student Attendance Information Attendance Audit Information
Teacher	Choose the teacher for the section from the pop-up menu.	[Sections]Teacher	Student Information
Section Number	Enter the section number.	[Sections]Section_Number	Student Information Attendance Audit Information
JTED Section Led by a CTE Instructor	Choose Yes to indicate the section is a JTED Section Led by a CTE Instructor.	[S_AZ_SEC_X]JTED_Indicator = 1	Student Information Student Attendance Information Attendance Audit Information
JTED Section Rank	If Yes is chosen for the previous field, click Set Ranking to assign a ranking for this section. See JTED Section Ranking in this guide for more information.	[S_AZ_SEC_X]JTED_Section_Rank	Student Information
Years & Terms > New Years & Terms > Edit Terms
Name	Enter the name of the term.	[Terms]Name	Required Attendance Audit Information
Abbreviation	Enter an abbreviation for the term.	[Terms]Abbreviation	Required Student Information
First Day of Term	Enter the first day of the term.	[Terms]FirstDay	Required
Last Day of Term	Enter the last day of the term.	[Terms]LastDay	Required