Guidance For Publishing Discipline Data

Introduction

Starting 2023-24, districts are required to submit the Discipline Data using AzEDS publishing. This section describes the publishing logic that has been implemented.

Selection Criteria

The student must have a valid enrolment record during the session.
The student must not be excluded from State Reporting.
The school in which the student is enrolled must not be excluded from State Reporting.
The Incident School must be associated with a school in which the student is enrolled (also applicable to Concurrent School Enrollments).
The Incident Type must be State Reportable - Mandatory^.
The Action Code (Discipline Descriptors) and the Behavior Codes (Behavior Descriptors) must be mapped under Code Set Mappings.
- Navigation to the Code Set Mappings in the Enhanced UI:
  - From District Office: Start Page, System Management, Data Exchange, Code Set Mappings
- Navigation to the Code Set Mappings in the Old UI:
  - From District Office: Start Page, District Office, System Administrator, Code Set Mappings
Only parent action codes and the parent behavior codes will get published. The sub-codes will neither get considered for publishing nor will get mapped under code-set mappings.
The Behavior and the action must be attached to the student.
The Incident Record must have a valid school selected, the data does not get published if the District Office or any of the selected schools is excluded from State Reporting.
For publishing the Discipline data via Concurrent Enrollment school, the incident record must be created from the Concurrent School Of Enrollment.

The sequence in which the action and behavior must be associated with the student when creating a Detailed Incident Record:

If there is only one action and only one behavior for a student then it can be associated in any sequence and the data will get published correctly.
If there are more than one action for multiple behaviors, then the behavior must selected first and then the corresponding action must be associated in sequence. Otherwise, the data will not get published correctly or will publish in the wrong sequence.

Resource Output

Three resources containing Students’ Discipline Data were published:

Discipline Incidents
Student Discipline Incident Behavior Associations
Discipline Action

Data Element	Description	[Table]FieldName	Data Type
disciplineIncidents This resource contains basic elements of the Incident that occurred during the School Year.
incidentIdentifier	ID associated with the Incident Record.	[Incident]Incident_ID	Integer
schoolId	The education organization where the student is enrolled in.	[Incident]Incident_School_Number	Integer
incidentDate	The date on which the Incident occured.	[Incident]Incident_Date	Date
ReporterName	The reporter of the Incident is associated to the Incident Record with participant type as Reporter.	[Incident]Incident.Participant	Varchar
staffUniqueID	State Unique ID of the staff who created the Incident Record.	[S_AZ_USR_X}State_UniqueID present in [Incident]Created_By	Integer
studentDisciplineIncidentBehaviorAssociations This resource contains elements of the behavior associated with the Incident that occurred during the school year for the student.
studentUniqueId	The student associated with the incident.	[Students]State_StudentNumber	String
incidentIdentifier	ID associated with the Incident Record.	[Incident]Incident_ID	Integer
schoolId	The education organization where the student is enrolled in.	[Incident]Incident_School_Number	Integer
behaviorDescriptorId	Behavior code must be mapped to the Behavior Descriptor under Code Set Mappings. Behavior Code associated to the student. See the Appendix for valid values.	[Incident_Action]Action_Incident_Detail_ID [Incident_Detail]LU_Code_ID – Associates an action code to the incident. [Incident_LU_Code]Code_Type=actioncode [Incident_Person_Action]Incident_Person_Detail_ID – Associates an action code to a behavior and a participant.	String
disciplineActions This resource contains elements of the action associated with the incident that occurred during the school year for the student.
disciplineActionIdentifier	Action ID associated to the student	[Incident_Action]INCIDENT.ACTION	String
studentUniqueId	The student associated with the incident.	[Students]State_StudentNumber	String
disciplineDate	The date associated with the Discipline Action record.	[Incident_Action]Action_Begin_Date	Date
responsibilitySchoolId	Education Organization ID of the Responsible School of the student	Comes from the Student Education Organization Association Record published for the student against the discipline date.	Integer
ActualdisciplineActionLength	Number of assigned days associated with the Action record.	[Incident_Action]Actual_Assigned_Duration if left blank then [Incident_Action]Action_Assigned_Duration	Integer
disciplineDescriptor	Action code must be mapped to the Discipline Descriptor under Code Set Mappings. Action Code associated with the students' action. See the Appendix for valid values,	[Incident_Action]Action_Incident_Detail_ID [Incident_Detail]LU_Code_ID – Associates an action code to the incident. [Incident_LU_Code]Code_Type=actioncode [Incident_Person_Action]Incident_Person_Detail_ID – Associates an action code to a behavior and a participant.	String
schoolId	The education organization where the student is enrolled in.	[Incident]Incident_School_Number	Integer
incidentIdentifier	ID associated with the Incident Record.	[Incident]Incident_ID	Integer
behaviorDescriptor	Behavior code must be mapped to the Behavior Descriptor under Code Set Mappings. Behavior Code associated to the student. See the Appendix for valid values.	[Incident_Action]Action_Incident_Detail_ID [Incident_Detail]LU_Code_ID – Associates an action code to the incident. [Incident_LU_Code]Code_Type=actioncode [Incident_Person_Action]Incident_Person_Detail_ID – Associates an action code to a behavior and a participant.	String
DisciplineEndDate	The end date associated with the Discipline Record.	[Incident_Action]Action_End_Date	Date
ParentDeclinedServices	Whether parent has declined SPED Services per IEP while under disciplinary action.	[Incident_Action_Attribute]	Bit
ServicesProvided	Whether SPED Services per IEP were provided while under disciplinary action.	[Incident_Action_Attribute]	Bit