District Setup - SAIS

Courses > Edit Course District Information

Courses > View Master Course List > New

Course Name

Enter the course name.

[Courses]Course_Name

N/A

SAIS Membership

Course Number

Enter the course number.

[Courses]Course_Number

N/A

SAIS Membership

Courses > Edit Course District Information> Civil Rights Data Collection (CRDC) > Refer to CRDC District Setup (2020-2021)

District Information

Name of District

Enter the district name.

[Prefs]Value

[Prefs]Name=districtname

N/A

SAIS Membership

District Number

Enter the six-digit CTD in the district number field.

[Prefs]Value

[Prefs]Name=districtnumber

6

SAIS Membership

District Information > Civil Rights Data Collection (CRDC) > Refer to CRDC District Setup (2020-2021)

Use [Prefs]Value where [Prefs]Name = FieldName to get the value saved in the Prefs table.

Districts of Residence > New/Edit District of Residence

District ID

Enter the district ID.

The district of residence is used as the District of Funding. Funding is provided to the district for each student whose school enrollment is associated with the district. The district of residence must be a nine-digit value that does not include dashes.

[Gen]Value

[Gen]Cat=districts

9

SAIS Membership

District Name

Enter the district name.

[Gen]Name

[Gen]Cat=districts

N/A

SAIS Membership

Entry Codes > New/Edit Entry Code

Code

Enter the entry code.

The code PS is required to be set up as an entry code to be used specifically with the Arizona student/change enrollment function.

[Gen]Name

[Gen]Cat=entrycodes

N/A

SAIS Verification

Meaning

Enter the entry code meaning.

[Gen]Value

[Gen]Cat=entrycodes

N/A

Required Setup

Exit Codes > New/Edit Exit Code

Code

Enter the exit code.

The code PS is required to be set up as an exit code to be used specifically with the Arizona student/change enrollment function.

NS is a PowerSchool-specific exit code used to exit no-show students (a student who enrolled but never showed up at the school). A delete enrollment transaction is created instead of an add withdrawal transaction when the NS exit code is selected.

[Gen]Name

[Gen]Cat=exitcodes

N/A

SAIS Verification

Meaning

Enter the exit code meaning.

[Gen]ValueT

[Gen]Cat=exitcode

N/A

Required Setup

Federal Ethnicity and Race Settings

Ethnicity Decline to Specify

Select the checkbox if ethnicity is not required.

Enter a value to display as the label for the checkbox on the Demographics student page.

[Prefs]FRE_AllowDeclineEthnicity

[Prefs]FRE_DeclineEthnicityText

N/A

SAIS Membership

Race Decline to Specify

Select the checkbox if race is not required.

Enter a value to display as the label for the checkbox on the Demographics student page.

[Prefs]FRE_AllowDeclineRace

[Prefs]FRE_DeclineRaceText

N/A

SAIS Membership

Federal Ethnicity and Race Settings > New/Edit Federal Race Category

Note: See Knowledgebase article 57895 on PowerSource for import templates.

Code

Enter the federal race category code.

The code values match with the description values listed below.

Valid values:

• WH
• BL
• AS
• AM
• PI

[Gen]Name

[Gen]Cat=federalrace

N/A

SAIS Membership

Description

Enter the federal race category description.

Valid values:

• White
• Black or African American
• Asian
• American Indian
• Native Hawaiian / Other Pac Islander

[Gen]Value

[Gen]Cat=federalrace

N/A

SAIS Membership

Sort Order

When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category.

Sort order values:

• WH – 1
• BL – 2
• AS – 3
• AM – 4
• PI – 5

[Gen]SortOrder

[Gen]Cat=federalrace

N/A

SAIS Membership

Federal Ethnicity and Race Settings > New/Edit District Race Code

Note: See Knowledgebase article 57895 on PowerSource for import templates.

Code

Enter the district race code.

The code values match with the description values listed below.

Valid values:

• WH
• BL
• AS
• AM
• PI

[Gen]Name

[Gen]Cat=race

N/A

SAIS Membership

Description

Enter the district race description.

Valid values:

• White
• Black or African American
• Asian
• American Indian
• Native Hawaiian / Other Pac Islander

[Gen]ValueT

[Gen]Cat=race

N/A

SAIS Membership

Federal Category

Choose the associated federal race category from the pop-up menu.

The federal category values match with the codes listed above.

Valid values:

• WH
• BL
• AS
• AM
• PI

[Gen]Value

[Gen]Cat=race

N/A

SAIS Membership

Alt Race Code

Enter an alternate, equivalent race code.

Note: This field can be used for SIF.

[Gen]Value2

[Gen]Cat=race

N/A

N/A

Sort Order

When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the district race code.

Sort order values:

• WH – 1
• BL – 2
• AS – 3
• AM – 4
• PI – 5

[Gen]SortOrder

[Gen]Cat=race

N/A

SAIS Membership

Scheduling/Reporting Ethnicity Codes > New/Edit Ethnicity Code

Code

Enter the ethnicity code.

[Gen]Value

[Gen]Cat=ethnicity

Student Needs Extract

Community College Extract

Description

Enter the ethnicity description.

[Gen]Name

[Gen]Cat=ethnicity

Student Needs Extract

Community College Extract

Schools/School Info > Edit School

School Name

Enter the school name.

[Schools]School_Name

N/A

SAIS Membership

School Abbreviation

Enter the school abbreviation.

[Schools]Abbreviation

N/A

Required Setup

School Number

Enter the 3-digit school number.

[Schools]School_Number

3

SAIS Membership

Alternate School Number

Enter the alternate school number.

PowerSchool provides the ability to report SAIS transactions for multiple schools under the same state ID (CTDS). The SAIS transactions are reported via one CTDS, but are actually recorded at more than one school. One of the schools is considered the main school and the other schools are considered auxiliary.

Enter the school number for the main school in the School Number field (above). Enter the main school’s school number in the Alternate School Number field on the auxiliary school’s Edit School page.

When building a SAIS upload file for the main school, PowerSchool identifies auxiliary schools with an Alternate School Number that matches the School Number of the main school and reports the transactions for the auxiliary schools with the main school. For Virtual Schools, enter the number of the master school in the Alternate School Number field. PowerSchool uses this number when building SAIS upload files.

[Schools]Alternate_School_Number

N/A

SAIS Summer School

Grades

Enter the school grades (lowest - highest).

Note: Grade levels must be in the range -10 to 20.

Use the following grades to represent the SAIS codes when sending transactions to the state:

• 0 = KG

• -1 = PK

• -2 = UE

[Schools]Low_Grade

[Schools]High_Grade

N/A

SAIS Membership

School Type

Choose the type of school.

Valid Values:

• 1 - Traditional School
• 2 - AOI School
• 3 - Alternative School
• 4 - Charter School with approved alternative calendar

Note: When you do not make a selection, the default for School Type is Traditional School.

[Schools]AZ_SchoolType

01 Enrollment

17 Attendance

School CTDS Number Override

If this field displays, enter the full 9-digit school CTDS number.

• Required for Main SAIS Reporting schools (alternate school number field is not populated), optional for Alternate Schools (alternate school number is populated).

Note: This field displays on servers with sub-district functionality enabled. For more information regarding sub-district functionality, please contact your Sales Representative.

[S_AZ_SCH_X]CTDSOverride

9

SAIS Membership

SAIS Needs

District Setup > Schools/School Info > [School Selection] > CRDC School Information > Refer to CRDC District Setup (2020-2021) 

District Setup > Years & Terms

Years & Terms

Define term names and abbreviations with term beginning and ending dates.

[Terms]FirstDay

[Terms]LastDay

N/A

Required Setup

Sub-District Configuration

Use the Sub-district Configuration only if your organization runs a single version of PowerSchool with multiple districts.  You can use this option to create CST_Subdistricts and CST_SchoolSubDistricts database tables to store sub-district data.

Each sub-district created should correspond to a SAIS Reporting District (a single CTD). If using sub-district functionality, it is recommended that ALL schools be associated with a sub-district (except the graduated students school), even if there is only one school in the district (sub-district).

Click the ‘New Sub-District’ button to create a new sub-district.

Click the ‘School/Sub-District lookup’ button to see a list of all school/sub-district associations.

Note: The sub-district configuration link displays on servers with sub-district functionality enabled. For more information regarding sub-district functionality, please contact your Sales Representative.

District Number

Enter the number assigned to this district by the state.

Enter the full 9 digit CTD Number for the District.

Ex: 123456000

[CST_Subdistricts]SubDistrict_Number

N/A

Name

Enter the name of the district.

[CST_Subdistricts]SubDistrict_Name

N/A

Abbreviation

Enter an abbreviation to identify this district.

[CST_Subdistricts]SubDistrict_Abbr

N/A

Address

Enter the mailing street address for the district.

[CST_Subdistricts]SubDistrict_Address

N/A

City

Enter the city for the district’s mailing address.

[CST_Subdistricts]SubDistrict_City

N/A

State

Enter the two-digit state abbreviation for the district’s mailing address.

[CST_Subdistricts]SubDistrict_State

N/A

Zip Code

Enter the zip code for the district’s mailing address

[CST_Subdistricts]SubDistrict_ZipCode

N/A

Phone Number

Enter the district’s phone number with area code

[CST_SubDistrict]SubDistrict_Phone

N/A

Fax Number

Enter the district’s fax number with area code

[CST_Subdistricts]SubDistrict_Fax

N/A

Superintendent

Enter the name of the district’s superintendent

[CST_Subdistricts]SubDistrict_Superintendent

N/A

Superintendent Phone Number

Enter the district superintendent’s phone number with area code.

[CST_Subdistricts]SubDistrict_Superintendent_Phn

N/A

Superintendent Fax Number

Enter the district superintendent’s fax number with area code.

[CST_Subdistricts]SubDistrict_Superintendent_Fax

N/A

Superintendent Email

Enter the district superintendent’s email address.

[CST_Subdistricts]SubDistrict_Superintendent_Eml

N/A

Schools

In the Available Schools list, click to select each school in the list that belongs to this district.

Click the Right Arrow button to move the schools to the Assigned Schools list.

[CST_SchoolSubDistricts]SchoolID

[CST_SchoolSubDistricts]SubdistrictID

N/A