District Setup - Student Teacher Extract

Courses > Edit Course District Information

Courses > View Master Course List > New

Course Name

Enter the course name.

[Courses]Course_Name

N/A

Course Number

Enter the course number.

[Courses]Course_Number

N/A

Alternate Course Number

Enter the alternate course number.

[Courses]Alt_Course_Number

N/A

Credit Hours

Enter the number of potential credit hours available for the course.

[Courses]Credit_Hours

N/A

Instructional Setting

Enter the instructional setting for the course

Note: Defaults to “Regular Departmentalized Classroom”, if blank.

Drop down values:

• Regular Departmentalized Classroom
• Resource Room
• Self-Contained Classroom
• Co Taught
• Structured English Immersion
• Distance Learning (All Students)
• Distance Learning (tome Students)
• Virtual

[Courses]Instructional_Setting

Course Level Characteristics

An indication of the level of rigor in a course.

Note: Defaults to “General” or “Regular”, if blank.

Valid values:

• Students with Disabilities
• Basic
• General or Regular
• Enriched or Advanced
• Honors
• Gifted or Talented
• College level
• English Language Learners
• High School Equivalent
• Untracked

[Courses]AZ_CourseLevel

Low Grade Level

Select the lowest grade level of students either enrolled in the course or for which the course is targeted.

[Courses]AZ_LowGrade

High Grade Level

Select the highest grade level of students either enrolled in the course or for which the course is targeted.

[Courses]AZ_HighGrade

Standards Grades Identifier (Populate if using Standards instead of Traditional grades for course)

Enter Standard Identifier if using Standards instead of Traditional grades for course.

Ex: LA.11.3.12

(For information about Standards setup, please see the Standards User Guide for PowerSchool 7.x located on PowerSource.

[Courses]AZ_StandardID

Exclude from AZ Student-Teacher –Course Connection Reports

Click the checkmark to exclude From AZ Student-Teacher-Course Connection Reports.

[Courses]AZ_ExcludesSTC

Is Dual Credit (HS Only)

Click the checkmark if students enrolled in the course are concurrently enrolled in a post-secondary institution and receiving credit at both levels.

Note: High School Course Only.

[Courses]AZ_DualCredit

Concurrent Enrollment (HS Only)

Click the checkmark if students enrolled in the course are concurrently enrolled in a post-secondary institution and receiving credit at both levels.

Note: High School Course Only.

[Courses]AZ_ConcurEnroll

Is CTE Certificate (HS Only)

Click the checkmark if the course is part of a career or technical education program leading to a specific technical certification.

Note: High School Course Only.

[Courses]AZ_Certificate

Is Required for Graduation (HS Only)

Click the checkmark if the course is one of the required courses a student must take to meet graduation requirements.

Note: High School Course Only

[Courses]AZ_GradRequirement

Course Duration (Total Instructional Minutes)

The total number of minutes of instructional time for the course.

* Used by the MCESA Student Teacher Course Report.

If sections level setting is blank, course level settings will be used. If course and section settings are blank, value will be calculated based on Bell Schedule minutes for the section.

[Courses]CourseDuration

Entry Codes > New/Edit Entry Code

Code

Enter the entry code.

Refer to the following link for current Arizona entry codes: https://ade.az.gov/sais/codevalues/DataTransactionCodeValues.pdf

The code PS is required to be set up as an entry code to be used specifically with the Arizona student/change enrollment function.

[Gen]Name

[Gen]Cat=entrycodes

Meaning

Enter the entry code meaning.

[Gen]Value

[Gen]Cat=entrycodes

Exit Codes > New/Edit Exit Code

Code

Enter the exit code.

Refer to the following link for current Arizona entry codes: https://ade.az.gov/sais/codevalues/DataTransactionCodeValues.pdf

The code PS is required to be set up as an exit code to be used specifically with the Arizona student/change enrollment function.

NS is a PowerSchool-specific exit code used to exit no-show students (a student who enrolled but never showed up at the school). A delete enrollment transaction is created instead of an add withdrawal transaction when the NS exit code is selected.

[Gen]Name

[Gen]Cat=exitcodes

Meaning

Enter the exit code meaning.

[Gen]ValueT

[Gen]Cat=exitcode

Schools/School Info > Edit School

School Name

Enter the school name.

[Schools]School_Name

School Abbreviation

Enter the school abbreviation.

[Schools]Abbreviation

School Address

Enter the school’s street address.

[Schools]SchoolAddress

School City

Enter the school’s city.

[Schools]SchoolCity

School Postal/Zip Code

Enter the school’s zip code.

[Schools]SchoolZip

School Number

Enter the school number.

[Schools]School_Number

Alternate School Number

Enter the alternate school number.

[Schools]Alternate_School_Number

Exclude From State Reporting?

Select the checkbox to exclude the school from state reporting.

[Schools]State_ExcludeFromReporting

Grades

Enter the school grades (lowest - highest).

[Schools]Low_Grade

[Schools]High_Grade

School Entity ID

The state assigned public or charter school identifier

[Schools]AZ_EntityID

Schools/School Info > Edit School > Student Course Enrollment/Final Grade Mapping Page

Use this page to map the Store Code(s) which designates Final Grade(s) for the specified term.  You must map each term for each school, for which a Final Grade is to be reported to the state. 

To enter a new mapping: 

1. Navigate to District > District Setup > Schools/School Info > Edit School > Student Course Enrollment / Final Grade Mapping Page
2. Working within the Year Filter shown on the AZ Final Grade Mapping page, click New to display the New AZ Final Grade Mapping Record page.
3. From the Term Length Classes dropdown list of terms for the designated school year, select a scheduling term for which students have class enrollments, such as Semester 1 or 2011-2012.    
4. Enter a Store Code into the ’40 Day Final Grade Store Code’ field if a final grade will be available for the 40 Day Collection for the Term Length Class selected. If entering a comma-separated list of store codes, the most recent grade is reported.
5. Enter a Store Code into the ’100 Day Final Grade Store Code’ field if a final grade will be available for the 100 Day Collection for the Term Length Class selected. If entering a comma-separated list of store codes, the most recent grade is reported.
6. Enter a Store Code into the ’EOY Final Grade Store Code’ field if a final grade will be available for the EOY Collection for the Term Length Class selected. If entering a comma-separated list of store codes, the most recent grade is reported.

Note: At least one final grade is required for each class upon class completion, but more may be reported if desired. For instance, year long high school courses may receive two final grades, an S1 and S2 grade. The S1 grade will be available for the 100 Day collection and the S2 grade will be available for the EOY Collection.

1. Enter the Session Type Code.  This value represents the course length. 
2.  Enter the Term Type Code. This value represents the specific term of the course.
3. Click Submit to save the record.

Term Length Classes

Select a term for which final grades must be submitted, such as Semester 1.

[StuTchCrsConnection]user_defined_integer

40 Day Final Grade Store Code

If a final grade is available for the class at the 40 Day submission, enter the Store Code(s) used to store the grades.

[StuTchCrsConnection]AZ_STC_40DayGrade

100 Day Final Grade Store Code

If a final grade is available for the class at the 100 Day submission, enter the Store Code(s) used to store the grades.

[StuTchCrsConnection]AZ_STC_100DayGrade

EOY Final Grade Store Code

If a final grade is available for the class at the EOY submission, enter the Store Code(s) used to store the grades.

[StuTchCrsConnection]AZ_STC_EOYGrade

Session Type Code

Enter the session type code.

[StuTchCrsConnection]user_defined_text

Term Type Code

Enter the term type code

[StuTchCrsConnection]user_defined_text2

Schools/School Info > Edit School > STC – Collection Date Setup Screen

Use this page to view the calculated 40^th day and the 100^th day for the school, which will be used in the Student-Teacher-Course Connection reports. The page provides calculated date override fields, which will be used by the STC reports if populated.

40^th Calendar Day Date (MM/DD/YYYY)

Enter a date to be used as the school’s 40^th day.  If the field is blank, the calculated value will be used by the STC reports.

[Prefs]Name

Name value: AZ_STC_40DayOvr<schoolid><yearid>

Example: AZ_STC40DayOvr10021

[Prefs]Value

Value = date entered

100^th Calendar Day Date (MM/DD/YYYY)

Enter a date to be used as the school’s 100^th day.  If the field is blank, the calculated value will be used by the STC reports.

[Prefs]Name

Name value: AZ_STC_100DayOvr<schoolid><yearid>

Example: AZ_STC100DayOvr10021

[Prefs]Value

Value = date entered

Years & Terms

Name of School Year

Enter the name of the school year, such as 2012 - 2013.

[Terms]Name

Abbreviation

Enter an abbreviation, such as 12-13.

[Terms]Abbreviation

First Day of School

Enter the first in session day of school.

[Terms]FirstDay

Last Day of School

Enter the last in session day of school.

[Terms]LastDay