State Reporting 21.6.2.0 Release Notes

Attendance Profile Report: Version 1.1
The Attendance Profile report PDF library is updated and the pagination from ‘Page X of Y’ to ‘Page X’.

Additionally, due to the large PDF size that can result if the report is run for a large selection of students, a validation is added to the report page to restrict the number of students to 200.

The RecompilePSSchema.sql files for all states are updated with the compile_all => FALSE constraint, in the DBMS_UTILITY function.

Digital Equity and Learning Preferences page is updated to show the data while editing, even if there are special characters inside the data.

The Miscellaneous page in District is updated to save the Pref to Enable Digital Equity and Learning Preference in the Public Portal correctly.

The 11 - Student Needs data entry screen is updated to collect an additional Need Code (504) Section 504. This new program will be used for 20-21 CRDC reporting and will not publish when we publishing Student Programs through AzEDS.

The AzEDS 2021-22 Profile is updated to support publishing Student Contact data from the newer Core Student Contacts instead of the older AZ Contacts screens when districts are ready to make the switch.

The Start Page > District (from District Office) screen is updated to include a new 'Student Contact Adoption' link. The Student Contact Adoption screen allows users to 'flag' that they are ready to start publishing from the newer Core Student Contact tables and screens, as opposed to the older AZ Contact tables and screens.

Note: Publishing from the newer Core Student Contacts is being implemented as an 'opt-in' option, allowing district staff to validate and verify their Core Student Contacts before making the switch.
It is recommended to validate Core student contacts are correct and flag any contacts as excluded from state reporting that should not publish to AzEDS before setting the Student Contact Adoption Status to Yes at District Office.

The following data collection is implemented to support Learning Modality publishing for the AzEDS 2021-22 profile:

• Added new flag on District > Special Programs new/edit screens to designate a program as a Distance Learning program.
• The Student Special Programs page is updated to have a new tab to display Distance Learning special programs. All other program records display on the (Local Programs) tab.
• The student State/Province - AZ page is updated to include a new Distance Learning link. This link displays Special Program records from the Special Programs Distance Learning tab.

Note: The changes in this ticket allow district staff to track students participating in Distance Learning for the 21-22 school year.
The next PowerSchool State Reporting release will include updates to the Bell Schedule setup screens allowing district staff to designate if students in a particular program are 'in-person' or 'remote' for the designated period.

The AzEDS 2021-22 profile is updated to include Identity changes required for the 20-21 school year. The identity request will include a new createIntentType field. The state will use this to identify if the uniqueID request was for a student, staff, or contact.

For the 2021-2022 term forward, the Student Support Programs screen is modified to remove/add the following Support Program Codes:

• Added:
  • 21st CCLC
• Removed:
  • 21st Century Community Learning Centers Year 1 - New
  • 21st CCLC Yr 2
  • 21st CCLC Yr 5
  • 21st CCLC Yr 5C

AzEDS Student CCLC Program publishing changes:

• When Publishing CCLC Programs through AzEDS for the 21-22 Profile, the new program name is published as expected.

Note: Student CCLC Program Attendance changes are scheduled to be included in the next state reporting release (early to mid-July)

The following Entry Codes and Exit Codes are added to the District Office Entry and Exit Code setup screens with sequence numbers of 999 (placing them at or near the bottom of the list):
Note: The sequence number can be updated after installation to place the codes into the desired order relative to other codes.

Entry Codes:

• R41 - Re-entering after withdrawing as a W41
• R51 - Re-entering after withdrawing as a W51

Exit Codes:

• W41 - Withdrawn; Awaiting conf. of new school
• W51 - Withdrawn under 16 based on ARS15-802
• S41 - Withdrawn; Awaiting conf. of new school
• S51 - Withdrawn under 16 based on ARS15-802

AzEDS Student Transcript publishing is updated to publish student transcript records to have the correct term type for Y1. It will now lookup the termType according to the term associated with the final grade mappings on the Schools/School Info page at District Office instead of always defaulting to 'Year Round'.

On the StudentSchoolAttendanceEvent resource, the EventDuration was published as 1.00 for Calendar days that only have 0.50 Membership when a student is absent for that day.
This issue is now fixed and the EventDuration publishes as 0.50 (or whatever apportionment) when a student is absent on the partial Calendar day.

When running the Exit Student Needs Function for the 20-21 school year, PK SPED students are exited with an exit reason code of SPED13 (end of school year) instead of SPED08 (transition to kindergarten).

Description:
Sub-District functionality has been updated and now end users will be alerted if Sub-District functionality is enabled but the following setup steps have not been completed:

• No Sub-Districts have been defined.
• One or more schools have not been assigned to a Sub-District. This logic does not apply to schools that are excluded from state reporting.

In either case, the following message will display:

• Sub-District functionality is enabled but setup is incomplete. All schools not excluded from state reporting must be assigned to a sub-district.

PowerSchool Admin - Student Contacts

A new “PrimaryContact” flag is added to the StudentContactDetail table.

Note: This field is currently only exposed for AZ.

Student SDADMS72 Audit: Version: 4.1

The Student SDADMS72 Audit is updated to report Tuition Payer Code for JTED Enrollments according to the below logic:

• If "JTED Satellite Tuition Payer" is not blank, then report the value
• If "JTED Satellite Tuition Payer" is blank, and students grade is 9 then report "JTED Satellite Tuition Payer" as 2
• If "JTED Satellite Tuition Payer" is blank, and the student's grade in (10,11,12) then default JTED/CTED Tuition Payer (TP) as follows:
  • When Transfer Info TP = 1, then report JTED TP = 1
  • When Transfer Info TP = 2, then report JTED TP = 2
  • When Transfer Info TP = 3, then report JTED TP = 2
  • When Transfer Info TP = 4, then report JTED TP = 1
  • When Transfer Info TP = 5, then report JTED TP = 5
  • When Transfer Info TP = 6, then report JTED TP = 1
  • When Transfer Info TP = 7, then report JTED TP = 1