Student Setup - JTED
The following data elements are required for student setup. The first two pages of navigation are removed for brevity:
Navigation: Start Page > Student.
On the Start Page, select the School link at the top of the page.
Choose the appropriate school from the pop-up menu.
Click Submit.
Select the first letter of the student’s last name.
Select a student from the list. The last accessed student information page opens for the student selected.
On the Start Page, district can search for students in the child tables with the Student Number and State Student Number fields.
Data Element | Additional Information | [Table]FieldName | Used in these Reports |
Demographics | |||
Name (last, first MI) | Enter the student’s name. Format: LastName, FirstName MiddleName | [Students]LastFirst [Students]Last_Name [Students]First_Name [Students]Middle_Name | Student Information Student Attendance Information Attendance Audit Information |
DOB | Enter the student’s date of birth. | [Students]DOB | Student Information |
Scheduling/Reporting Ethnicity | Choose the student’s ethnicity, to be used in PowerSchool reports. | [Students]Ethnicity | Student Information |
Gender | Choose either female or male from the pop-up menu. Valid values: F – Female M – Male | [Students]Gender | Student Information |
Student Number | Enter the locally assigned student number. | [Students]Student_Number | Student Information |
State/Province – AZ > SAIS Enrollment Information | |||
SAIS Student Number | Enter the student’s state assigned student identifier. | [Students]State_StudentNumber | Student Information Student Attendance Information Attendance Audit Information |
Country of Birth | Choose the student’s country of birth from the pop-up menu. For a list of valid values, see https://ade.az.gov/sais/codevalues/DataTransactionCodeValues.pdf. | [S_AZ_STU_X]CountryBirthCode | Student Information |
State of Birth | Choose the student’s state of birth from the pop-up menu. For a list of valid values, see https://ade.az.gov/sais/codevalues/DataTransactionCodeValues.pdf. | [S_AZ_STU_X]StateBirthCode | Student Information |
State/Province – AZ > Change Enrollment Use this page to update student data by generating a new previous enrollment record and a new current enrollment record, using special PS entry and exit codes. The PS codes are for internal use only, used to identify that student data was updated, but the student did not physically withdrawal from school. After submitting this page, navigate to the new current enrollment record (Start Page > Student > Transfer Info > Edit Current Enrollment) and assign the PS entry code. Then, navigate to the new previous enrollment record (Start Page > Student > Transfer Info > Edit Current Enrollment) and assign the PS exit code. | |||
Grade Level | Enter the new grade level. | [Students]Grade_Level | Student Information |
District of Residence | Choose the new district of residence from the pop-up menu. | [Students]DistrictOfResidence | Student Information |
Full-Time Equivalency | Choose the new full-time equivalency from the pop-up menu. | [Students]FTEID | Required |
Tuition Payer | Choose the student’s tuition payer status from the pop-up menu. | [Students]TuitionPayer | Student Information |
Special Enrollment Code | The student’s special enrollment code, entered on the Transfer Info > Edit Enrollment page. | [Students]EnrollmentCode | Not Required for JTED |
Comment | Enter a comment regarding the enrollment change. | [Students]Comment | Not Required for JTED |
Effective date of change | Enter the date that the information entered on this page is effective. | N/A | Required |
JTED Student Indicator | Choose Yes from the pop-up menu to include the student in JTED reports. Choosing Yes indicates that the student attends an alternate enrollment scenario – the student attends career and technical education courses offered at another campus. | [S_AZ_STU_X]JTED_Indicator [S_AZ_REN_X]JTED_Indicator | Student Information Student Attendance Information Attendance Audit Information |
JTED School CTDS | Enter the County Code-Type Code-District Code-Site Number (CTDS) of the student’s school. | [S_AZ_STU_X]JTED_School_CTDS | Student Information |
JTED Concurrent CTDS | Enter the CTDS of the student’s concurrent school, i.e. the school that the student attends during the same time period as the current school. | [S_AZ_STU_X]JTED_Concurrent_CTDS | Student Information |
Attendance | |||
Attendance | Verify that attendance data is entered for the student. Refer to the following document for more information regarding reporting student attendance and membership in career and technical education: | [Attendance]Att_Date [Attendance_Code]Att_Code [Attendance]Attendance_CodeID = [Attendance_Code]ID | Student Attendance Information Attendance Audit Information |
All Enrollments | |||
Course | Information about the class of enrollment. Format: COURSENAME (COURSENUMBER.SECTIONNUMBER) | [Courses]Course_Name [CC]Course_Number [Sections]SectionNumber | Student Information Student Attendance Information Attendance Audit Information |
Enroll Date | Enter the enroll date. | [CC]DateEnrolled | Student Information Student Attendance Information Attendance Audit Information |
Exit Date | Enter the exit date. * Enter the day after the student’s last day in class. The report will pull the last in session day before the date entered. | [CC]DateLeft | Student Information Student Attendance Information Attendance Audit Information |
Transfer Information > Edit Current/Previous Enrollment | |||
Entry Date | Enter the entry date for the school enrollment. Note: The date is the first day of school enrollment. | [Students]EntryDate [ReEnrollments]EntryDate | Student Information Student Attendance Information Attendance Audit Information |
Entry Code | Choose the entry code for the school enrollment from the pop-up menu. The PS exit code is used to track a change to a school enrollment that does not require an R entry code. For example, if the student is promoted from 3rd to 4th grade, a new school enrollment must be created to track the grade level change. Use PS codes to track changes to the following:
Enter changes to these elements via Start Page > Student > State/Province – AZ > Change Enrollment. The new enrollment will appear on the Transfer Info page, where you can enter the appropriate entry code. | [Students]EntryCode [ReEnrollments]EntryCode | Required for Change Enrollment Updates |
Exit Date | Enter the exit date for the school enrollment. Format: [M]M/[D]D/[YY]YY Note: The date is the day after the last day of school enrollment, even if that day occurs during a weekend. | [Students]ExitDate [ReEnrollments]ExitDate | Student Information Student Attendance Information Attendance Audit Information |
Exit Code | Choose the exit code for the school enrollment from the pop-up menu. Note: You must choose an exit code for school enrollments where the exit date is in the past. The PS exit code is used to track a change to a school enrollment that does not require a W exit code. For example, if the student is promoted from 3rd to 4th grade, a new school enrollment must be created to track the grade level change. Use PS codes to track changes to the following:
| [Students]ExitCode [ReEnrollments]ExitCode | Required for Change Enrollment Updates |
Full-Time Equivalency | Choose the full-time equivalency for the school enrollment from the pop-up menu. | [Students]FTEID [ReEnrollments]FTEID | Student Attendance Information Attendance Audit Information |
Grade Level | Choose the grade level for the school enrollment from the pop-up menu. Note: The student’s grade level must be between 9 and 12 to be included in the Student Information report. | [Students]Grade_Level [ReEnrollments]Grade_Level | Student Information |
District of Residence | Choose the district of residence for the school enrollment from the pop-up menu. | [Students]DistrictOfResidence [ReEnrollments]DistrictOfResidence | Student Information |
JTED Student Indicator | Choose Yes from the pop-up menu to include the student in JTED reports. Note: The JTED Student Indicator value is set to No for all active students during the PowerSchool End of Year process. Use the Set JTED Student Indicators Function to set JTED Student Indicators en mass for the upcoming school year. | [S_AZ_STU_X]JTED_Indicator [S_AZ_REN_X]JTED_Indicator | Student Information Student Attendance Information Attendance Audit Information |
JTED Satellite Tuition Payer | Used by AzEDS Publishing (not the JTED Student Information report). Select the student's JTED Tuition Payer Code. Note: if blank, AzEDS Publishing will default based on the student's grade level and non-JTED Tuition Payer code.
| [S_AZ_STU_X]JTED_TuitionPayer [S_AZ_REN_X]JTED_TuitionPayer [S_AZ_CONENR_C]JTED_TuitionPayer | AzEDS: Student Enrollments |
CTED Satellite FTE Value | Choose the applicable CTED Satellite FTE value. Valid values:
If this field is blank, 0.25 is reported for CTED Satellite Enrollments. | [S_AZ_STU_CONENR_C]CTEDSatFTEVal [S_AZ_STU_X]CTEDSatFTEVal [S_AZ_REN_X]CTEDSatFTEVal | |
Total Planeed Instructional Hours (CTED) | Enter the total planeed instructional hours.
| [S_AZ_STU_CONENR_C]TotPlanInstHrsCTED [S_AZ_STU_X]TotPlanInstHrsCTED [S_AZ_REN_X]TotPlanInstHrsCTED | |
Total Community College Enrolled Credits (CTED) | Enter the total community college enrolled credits. The Total Planeed Instructional Hours and Total Community College Enrolled Credits (CTED) are calculated without considering The total JTED Section Led by a CTE Instructor field if the School’s Type is set as CTED Main Campus. | [S_AZ_STU_CONENR_C]TotComColEnrredCTED [S_AZ_STU_X]TotComColEnrredCTED [S_AZ_REN_X]TotComColEnrredCTED | |
JTED School CTDS | Enter the County Code-Type Code-District Code-Site Number (CTDS) of the student’s school. | [S_AZ_STU_X]JTED_School_CTDS | Student Information |
JTED Concurrent CTDS | Enter the CTDS of the student’s concurrent school, i.e. the school the student attends during the same time period as the current school. | [S_AZ_STU_X]JTED_Concurrent_CTDS | Student Information |
Scheduling Setup | |||
Year of Graduation | Enter the student’s expected year of graduation. | [Students]Sched_YearofGraduation | Student Information |