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Student Setup - JTED

The following data elements are required for student setup. The first two pages of navigation are removed for brevity:

Navigation: Start Page > Student.

  1. On the Start Page, select the School link at the top of the page.
  2. Choose the appropriate school from the pop-up menu.
  3. Click Submit.
  4. Select the first letter of the student’s last name.
  5. Select a student from the list. The last accessed student information page opens for the student selected.

Data Element

Additional Information

[Table]FieldName

Used in these Reports

Name (last, first MI)

Enter the student’s name.

Format: LastName, FirstName MiddleName

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

Student Information

Student Attendance Information

Attendance Audit Information

DOB

Enter the student’s date of birth.

[Students]DOB

Student Information

Scheduling/Reporting Ethnicity

Choose the student’s ethnicity, to be used in PowerSchool reports.

[Students]Ethnicity

Student Information

Gender

Choose either female or male from the pop-up menu.

Valid values:

F – Female

M – Male

[Students]Gender

Student Information

Student Number

Enter the locally assigned student number.

[Students]Student_Number

Student Information

SAIS Student Number

Enter the student’s state assigned student identifier.

[Students]State_StudentNumber

Student Information

Student Attendance Information

Attendance Audit Information

Country of Birth

Choose the student’s country of birth from the pop-up menu.

For a list of valid values, see https://ade.az.gov/sais/codevalues/DataTransactionCodeValues.pdf.

[S_AZ_STU_X]CountryBirthCode

Student Information

State of Birth

Choose the student’s state of birth from the pop-up menu.

For a list of valid values, see https://ade.az.gov/sais/codevalues/DataTransactionCodeValues.pdf.

[S_AZ_STU_X]StateBirthCode

Student Information

Use this page to update student data by generating a new previous enrollment record and a new current enrollment record, using special PS entry and exit codes. The PS codes are for internal use only, used to identify that student data was updated, but the student did not physically withdrawal from school. After submitting this page, navigate to the new current enrollment record (Start Page > Student > Transfer Info > Edit Current Enrollment) and assign the PS entry code. Then, navigate to the new previous enrollment record (Start Page > Student > Transfer Info > Edit Current Enrollment) and assign the PS exit code.

Grade Level

Enter the new grade level.

[Students]Grade_Level

Student Information

District of Residence

Choose the new district of residence from the pop-up menu.

[Students]DistrictOfResidence

Student Information

Full-Time Equivalency

Choose the new full-time equivalency from the pop-up menu.

[Students]FTEID

Required

Tuition Payer

Choose the student’s tuition payer status from the pop-up menu.

[Students]TuitionPayer

Student Information

Special Enrollment Code

The student’s special enrollment code, entered on the Transfer Info > Edit Enrollment page.

[Students]EnrollmentCode

Not Required for JTED

Comment

Enter a comment regarding the enrollment change.

[Students]Comment

Not Required for JTED

Effective date of change

Enter the date that the information entered on this page is effective.

N/A

Required

JTED Student Indicator

Choose Yes from the pop-up menu to include the student in JTED reports.

Choosing Yes indicates that the student attends an alternate enrollment scenario – the student attends career and technical education courses offered at another campus.

[S_AZ_STU_X]JTED_Indicator

[S_AZ_REN_X]JTED_Indicator

Student Information

Student Attendance Information

Attendance Audit Information

JTED School CTDS

Enter the County Code-Type Code-District Code-Site Number (CTDS) of the student’s school.

[S_AZ_STU_X]JTED_School_CTDS

Student Information

JTED Concurrent CTDS

Enter the CTDS of the student’s concurrent school, i.e. the school that the student attends during the same time period as the current school.

[S_AZ_STU_X]JTED_Concurrent_CTDS

Student Information

Attendance

Verify that attendance data is entered for the student.

Refer to the following document for more information regarding reporting student attendance and membership in career and technical education:

http://www.azed.gov/guidelines/EX-18.pdf

[Attendance]Att_Date

[Attendance_Code]Att_Code

[Attendance]Attendance_CodeID = [Attendance_Code]ID

Student Attendance Information

Attendance Audit Information

Course

Information about the class of enrollment.

Format: COURSENAME (COURSENUMBER.SECTIONNUMBER)

[Courses]Course_Name

[CC]Course_Number

[Sections]SectionNumber

Student Information

Student Attendance Information

Attendance Audit Information

Enroll Date

Enter the enroll date.

[CC]DateEnrolled

Student Information

Student Attendance Information

Attendance Audit Information

Exit Date

Enter the exit date.

* Enter the day after the student’s last day in class. The report will pull the last in session day before the date entered.


[CC]DateLeft

Student Information

Student Attendance Information

Attendance Audit Information

Entry Date

Enter the entry date for the school enrollment.

Note: The date is the first day of school enrollment.

[Students]EntryDate

[ReEnrollments]EntryDate

Student Information

Student Attendance Information

Attendance Audit Information

Entry Code

Choose the entry code for the school enrollment from the pop-up menu.

The PS exit code is used to track a change to a school enrollment that does not require an R entry code. For example, if the student is promoted from 3rd to 4th grade, a new school enrollment must be created to track the grade level change. Use PS codes to track changes to the following:

  • Grade Level
  • District of Residence
  • Full-Time Equivalency
  • Tuition Payer
  • Special Enrollment Code

Enter changes to these elements via Start Page > Student > State/Province – AZ > Change Enrollment. The new enrollment will appear on the Transfer Info page, where you can enter the appropriate entry code.

[Students]EntryCode

[ReEnrollments]EntryCode

Required for Change Enrollment Updates

Exit Date

Enter the exit date for the school enrollment.

Format: [M]M/[D]D/[YY]YY

Note: The date is the day after the last day of school enrollment, even if that day occurs during a weekend.

[Students]ExitDate

[ReEnrollments]ExitDate

Student Information

Student Attendance Information

Attendance Audit Information

Exit Code

Choose the exit code for the school enrollment from the pop-up menu.

Note: You must choose an exit code for school enrollments where the exit date is in the past.

The PS exit code is used to track a change to a school enrollment that does not require a W exit code. For example, if the student is promoted from 3rd to 4th grade, a new school enrollment must be created to track the grade level change. Use PS codes to track changes to the following:

  • Grade Level
  • District of Residence
  • Full-Time Equivalency
  • Tuition Payer
  • Special Enrollment Code

[Students]ExitCode

[ReEnrollments]ExitCode

Required for Change Enrollment Updates

Full-Time Equivalency

Choose the full-time equivalency for the school enrollment from the pop-up menu.

[Students]FTEID

[ReEnrollments]FTEID

Student Attendance Information

Attendance Audit Information

Grade Level

Choose the grade level for the school enrollment from the pop-up menu.

Note: The student’s grade level must be between 9 and 12 to be included in the Student Information report.

[Students]Grade_Level

[ReEnrollments]Grade_Level

Student Information

District of Residence

Choose the district of residence for the school enrollment from the pop-up menu.

[Students]DistrictOfResidence

[ReEnrollments]DistrictOfResidence

Student Information

JTED Student Indicator

Choose Yes from the pop-up menu to include the student in JTED reports.

Note: The JTED Student Indicator value is set to No for all active students during the PowerSchool End of Year process.

Use the Set JTED Student Indicators Function to set JTED Student Indicators en mass for the upcoming school year.

[S_AZ_STU_X]JTED_Indicator

[S_AZ_REN_X]JTED_Indicator

Student Information

Student Attendance Information

Attendance Audit Information

JTED Satellite Tuition Payer

Used by AzEDS Publishing (not the JTED Student Information report).

Select the student's JTED Tuition Payer Code.

Note: if blank, AzEDS Publishing will default based on the student's grade level and non-JTED Tuition Payer code.

  • When publishing JTED Enrollments, if "JTED Satellite Tuition Payer" is blank, and student's grade is 9 then report "Tuition Payer" as 2
  • When publishing JTED Enrollments, if "JTED Satellite Tuition Payer" is blank, and student's grade in (10,11,12) then default JTED/CTED Tuition Payer according to the below logic:
    • When Transfer Info TP = 1, then report JTED TP = 1
    • When Transfer Info TP = 2, then report JTED TP = 2
    • When Transfer Info TP = 3, then report JTED TP = 2
    • When Transfer Info TP = 4, then report JTED TP = 1
    • When Transfer Info TP = 5, then report JTED TP = 5
    • When Transfer Info TP = 6, then report JTED TP = 1
    • When Transfer Info TP = 7, then report JTED TP = 1

[S_AZ_STU_X]JTED_TuitionPayer

[S_AZ_REN_X]JTED_TuitionPayer

[S_AZ_CONENR_C]JTED_TuitionPayer

AzEDS:

Student Enrollments

CTED Satellite FTE Value

Choose the applicable CTED Satellite FTE value.

Valid values:

  • 0.25
  • 0.50
  • 0.75
  • 1.00

If this field is blank, 0.25 is reported for CTED Satellite Enrollments.

[S_AZ_STU_CONENR_C]CTEDSatFTEVal

[S_AZ_STU_X]CTEDSatFTEVal

[S_AZ_REN_X]CTEDSatFTEVal



Total Planeed Instructional Hours (CTED)

Enter the total planeed instructional hours.

  • If this field is blank, AzEDS publishing calculates hours from enrolled CTED classes during the enrollment dates based on the school’s Bell Schedule and Calendar days.
  • The Total Planeed Instructional Hours and Total Community College Enrolled Credits (CTED) are calculated without considering The total JTED Section Led by a CTE Instructor field if the School’s Type is set as CTED Main Campus.

[S_AZ_STU_CONENR_C]TotPlanInstHrsCTED

[S_AZ_STU_X]TotPlanInstHrsCTED

[S_AZ_REN_X]TotPlanInstHrsCTED



Total Community College Enrolled Credits (CTED)

Enter the total community college enrolled credits.

The Total Planeed Instructional Hours and Total Community College Enrolled Credits (CTED) are calculated without considering The total JTED Section Led by a CTE Instructor field if the School’s Type is set as CTED Main Campus.

[S_AZ_STU_CONENR_C]TotComColEnrredCTED

[S_AZ_STU_X]TotComColEnrredCTED

[S_AZ_REN_X]TotComColEnrredCTED


JTED School CTDS

Enter the County Code-Type Code-District Code-Site Number (CTDS) of the student’s school.

[S_AZ_STU_X]JTED_School_CTDS

Student Information

JTED Concurrent CTDS

Enter the CTDS of the student’s concurrent school, i.e. the school the student attends during the same time period as the current school.

[S_AZ_STU_X]JTED_Concurrent_CTDS

Student Information

Year of Graduation

Enter the student’s expected year of graduation.

[Students]Sched_YearofGraduation

Student Information

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