School Setup

Attendance Codes

Code

Enter the attendance code abbreviation.

[Attendance_Code]Att_Code

N/A

SAIS Membership

04 Absence

Description

Enter the attendance code description.

[Attendance_Code]Description

N/A

Required Setup

Presence Status

Select Present or Absent as the presence status.

[Attendance_Code]Presence_Status_CD

N/A

SAIS Membership

04 Absence

Code Categories

Select the checkboxes for the appropriate attendance code categories. Associate absence codes to either the Excused or the Unexcused attendance code categories to properly report absences to SAIS (AbsenceReasonCode, 1 = Excused, 2 = Unexcused).

[Att_Code_Code_Entity]Code_EntityID

N/A

SAIS Membership

04 Absence

Earns ADA credit

Select whether the attendance code affects attendance calculation.

[Attendance_Code]Calculate_ADA_YN

N/A

SAIS Membership

04 Absence

Counts toward membership

Select whether the attendance code affects membership calculation.

[Attendance_Code]Calculate_ADM_YN

N/A

SAIS Membership

04 Absence

Attendance Code Categories

Note: Attendance code categories are associated with a specific school, but not a specific school year; i.e. they are copied from year to year.

Code

Enter the attendance code category abbreviation.

[Code_Entity]CE_Code

N/A

Required Setup

04 Absence

Name

Enter the name of the attendance code category.

Note: The attendance code categories Excused, Unexcused and Tardy are set up by default and cannot be deleted.

The Excused attendance code category is used to determine AbsenceReasonCode in SAIS absence transactions.

• • The name field of the Excused attendance code category should not be changed, in order for AbsenceReasonCode to be calculated correctly.

[Code_Entity]External_Name

N/A

Required Setup

04 Absence

Description

Enter a description for the attendance code category.

[Code_Entity]Description

N/A

Required Setup

Sort Order

Choose the sort order from the pop-up menu to determine where the attendance code category displays on the page.

[Code_Entity]SortOrder

N/A

Required Setup

Attendance Conversions > New/Edit > Attendance Conversion

Name

Enter the attendance conversion name. 

[Attendance_Conversion]Name

N/A

SAIS Membership

Attendance Conversions > [None/Defined] > Period-To-Day Attendance Conversion

Note: SAIS accepts Meeting attendance with Period-to-Day or Time-to-Day attendance conversions. The conversion method chosen is used to generate SAIS absence transactions.

Day Attendance Value

Enter the day attendance value for the period-to-day attendance conversion for the FTE.

Attendance values must be 0.00, 0.25, 0.50, 0.75, 1.00, or 1.25 to comply with SAIS guidelines.

Report full-day students as 1.00, regular (or half-day) kindergarten students as 0.50 and preschool students as 1.00. Each of these groups of students should be assigned a separate FTE, with a separate associated attendance conversion.

[Attendance_Conversion_Items]Conversion_Mode_Code=periodday

[Attendance_Conversion_Items]Attendance_Value

N/A

SAIS Membership

04 Absence

Attendance Conversions > [None/Defined] > Time

Note: As of the 2008-2009 school year, SAIS only reports attendance by minute transactions for PK and homebound students. This is not tied to time attendance conversions but the reporting on attendance transactions to SAIS. Absence transactions can be generated for all students using either time or period attendance conversion modes.

Minutes Present

Enter the minutes present for the time-to-day attendance conversion.

[Attendance_Conversion_Items]Conversion_Mode_Code=timeday

[Attendance_Conversion_Items]Input_Value

N/A

SAIS Membership

Day Attendance Value

Enter the day attendance value for the time attendance conversion.

Attendance values must be 0.00, 0.25, 0.50, 0.75, 1.00, or 1.25 to comply with SAIS guidelines.

Report full-day students as 1.00, regular (or half-day) kindergarten students as 0.50 and preschool students as 1.00. Each of these groups of students should be assigned a separate FTE, with a separate associated attendance conversion.

[Attendance_Conversion_Items]Conversion_Mode_Code=timeday

[Attendance_Conversion_Items]Attendance_Value

N/A

SAIS Membership

Full-Time Equivalencies (FTE)

Name

Enter the FTE name.

Note: SAIS requires FTE values to be submitted for kindergarten and preschool students. Create separate FTEs for any group of students who attends school for a different number of periods or time than regular full-time students, such as full-day kindergarten students, half-day kindergarten students, and preschool students.

See the Attendance Conversion setup items above for more information.

[FTE]Name

N/A

SAIS Membership

Default Attendance Mode

Choose the default attendance mode for the FTE from the pop-up menu.
Note: The default attendance mode and default attendance conversion do not determine the SAIS attendance values – see Meeting Conversion Attendance Mode on the Attendance Preferences page.

[FTE]Dflt_Att_Mode_Code

N/A

Required Setup

Default Attendance Conversion

Choose the default attendance conversion for the FTE from the pop-up menu.

[FTE]Dflt_Conversion_Mode_Code

N/A

Required Setup

Attendance Preferences

Attendance Recording Methods

Select the Meeting checkbox.

SAIS reporting supports the Meeting attendance method with Period or Time conversion methods.

[Prefs]Value

[Prefs]Name=ATT_RecordModeMeeting

[Prefs]Name=ATT_RecordModeDaily

N/A

SAIS Membership

04 Absence

Count these codes for period conversion

Choose Absences from the count these codes for period conversion pop-up menu.

Note: Using absent attendance codes with period-to-day attendance conversions is referred to as Negative Attendance. Positive attendance implies that the numbers of present attendance codes for a student are used in attendance conversions.

[Prefs]Value

[Prefs]Name=ATT_CalcCntPresentsAbsences

N/A

SAIS Membership

04 Absence

SAIS Attendance Mode

Choose one of the following attendance modes from the pop-up menu:

• Meeting Period-to-Day
• Meeting Time-to-Day
• Time Time-to-Day
  Time Time-to-Day is available when the School Type field is AOI School.

[Prefs]az_att_calc_k_conv

N/A

04 Absence

17 Attendance

Attendance Reporting Method

Select the Attendance Reporting Method from the pop-up menu:

• 1 – Daily Absences
• 2 – Minutes of Attendance

Note: The Attendance Reporting Method field is only visible when the School Type field is Alternative School and Charter with Alternative Calendar.

[pref]az_att_repo_method

N/A

04 Absence

17 Attendance

Bell Schedules

Name

Enter the bell schedule name.

[Bell_Schedule]Name

N/A

SAIS Membership

Attendance Conversion Method

Choose the attendance conversion method for the bell schedule from the pop-up menu.

[Bell_Schedule]Attendance_Conversion_ID

N/A

SAIS Membership

04 Absence

Calendar Setup

Date

The date is view-only on this page. The days included in the calendar are determined by the start date and end date of current school year.

[Calendar_Day]Date

N/A

SAIS Membership

04 Absence

Day

Choose the appropriate cycle day from the pop-up menu.

[Calendar_Day]Cycle_Day_ID

N/A

SAIS Membership

04 Absence

Schedule

Choose the appropriate bell schedule from the pop-up menu.

[Calendar_Day]Bell_Schedule_ID

N/A

SAIS Membership

04 Absence

Tracks

Check the appropriate tracks.

[Calendar_Day]A, B, C, D, E, F

N/A

SAIS Needs

In Sess

Check the checkbox to count the calendar day in attendance calculation.

[Calendar_Day]InSession

N/A

SAIS Membership

04 Absence

Memb Value

Enter the membership value for the calendar day to use when calculating membership.

Note: The value is normally 1 for each day.

[Calendar_Day]MembershipValue

N/A

SAIS Membership

04 Absence

Cycle Days

Day Letter

The day letter is view-only on this page. To edit the number of days associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Cycle_Day]Letter

N/A

SAIS Membership

04 Absence

Day Abbreviation

Enter the day abbreviation.

[Cycle_Day]Abbreviation

N/A

Required Setup

Day Name

Enter the day name.

[Cycle_Day]Day_Name

N/A

Required Setup

Periods

Period Number

The period number is view-only on this page. To edit the number of periods associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Period]Period_Number

N/A

SAIS Membership

04 Absence

Period Abbreviation

Enter the period abbreviation.

[Period]Abbreviation

N/A

Required Setup

Period Name

Enter the period name.

[Period]Name

N/A

Required Setup

Sections
 

Sections > [select course] > [select section] > Edit Section

Course Number

Enter the course number for the section.

[Sections]Course_Number

Term

Choose the term for the section from the pop-up menu.

[Sections]TermID

Schedule

Select the meeting schedule for the section.

[Sections]Expression

[Section_Meeting]SectionID = [Sections]ID

N/A

SAIS Membership

Teacher

Choose the teacher for the section from the pop-up menu.

[Sections]Teacher

Section Number

Enter the section number.

[Sections]Section_Number

N/A

SAIS Membership

School Setup > Sections > (Pick Course) > (Pick Section) > Civil Rights Data Collection > Refer to CRDC School Setup (2020-2021)

Years & Terms > New

Years & Terms > Edit Terms

Name

Enter the name of the term.

[Terms]Name

N/A

Required Setup

Abbreviation

Enter an abbreviation for the term.

[Terms]Abbreviation

N/A

Required Setup

First Day of Term

Enter the first day of the term.

[Terms]FirstDay

N/A

Required Setup

Last Day of Term

Enter the last day of the term.

[Terms]LastDay

N/A

Required Setup