AZ Contact Setup

The following data elements are available for contact setup. AZ Contacts are used to collect and report Responsible Party information to AzEDS in the Parent and StudentParentAssociation interchanges. AZ Contacts are managed using the AZ Contacts tab on the Start Page, and are associated with students from either the AZ Contacts > Edit Contact screen or the Contacts Student screen.

Note: Functionality has been added to automatically create contact records for students that do not already have at least one contact record defined. This functionality will be invoked each time a school or district uses the Ed-Fi dashboard to publish student contacts (Schedule > Publish All or Publish Missing).

The logic will automatically parse the mother and father fields defined in the Students table and create separate contact records for each, but only when a student doesn't already have at least one student contact and relationship defined. If the field cannot be successfully parsed, then no contact record will be automatically created and the district/school will have to manually create a contact record as needed. For more information about the automatic creation of Student Contacts, refer to AzEDS Reference > Student Contacts.

To create a new or edit an existing Contact:

On the Start Page, click AZ Contacts.
Select a contact or Add New Contact. The Edit Contact or Add Contact screen appears.
After a Contact is created (New Contact page submitted), click Add Student Relationship to associate the contact with a student or students.

Note: For more information on code values, see the Appendix.

Data Element	Additional Information	[Table]FieldName	Used in these Reports
Start Page > AZ Contacts Search > Edit Contact or New Contact
Demographics All Demographics information is used in AzEDS reporting. Some fields are optional.
Contact ID	Unique ID generated on submit of a new Contact.	[S_CONTACTS_S]ID	AzEDS:Parent
State Contact Number	Unique ID assigned to the contact by ADE. This number is automatically assigned when submitted to AzEDS. Required for AzEDS reporting.	[S_CONTACTS_S]State_ContactNumber	AzEDS:Parent
Last, First Middle Name	Enter the contact's last, first, and middle name (if available). Last and First Name are required for AzEDS reporting.	[S_CONTACTS_S]Last_name [S_CONTACTS_S]First_Name [S_CONTACTS_S]Middle_Name	AzEDS: Parent
Name Suffix	Enter the contact's suffix. Optional for AzEDS reporting.	[S_CONTACTS_S]Suffix	AzEDS:Parent
Gender	Enter the contact's gender. Optional for AzEDS reporting.	[S_CONTACTS_S]Gender	AzEDS:Parent
Exclude From State Reporting	Check the box to exclude the contact from AzEDS. Optional for AzEDS reporting.	[S_CONTACTS_S]State_ExcludeFromReporting	AzEDS:Parent
Home Address Home Address information is not used in AzEDS reporting, but is available for District use.
Address (Line 1)	Enter the contact's home street address.	[S_CONTACTS_S]Home_Address_1	N/A
Address (Line 2)	Additional address line.	[S_CONTACTS_S]Home_Address_2	N/A
City, State, Postal Code	Enter the contact's home city, state, and postal code.	[S_CONTACTS_S]Home_City [S_CONTACTS_S]Home_State [S_CONTACTS_S]Home_Postal_Code	N/A
Mailing Address Click the 'Copy From Home Address' link to copy from Home Address. Mailing Address information is not used in AzEDS reporting, but is available for District use.
Address (Line 1)	Enter the contact's mailing street address.	[S_CONTACTS_S]Mailing_Address_1	N/A
Address (Line 2)	Additional address line.	[S_CONTACTS_S]Mailing_Address_2	N/A
City, State, Postal Code	Enter the contact's mailing city, state, and postal code.	[S_CONTACTS_S]Mailing_City [S_CONTACTS_S]Mailing_State [S_CONTACTS_S]Mailing_Postal_Code	N/A
Phone Phone information is not used in AzEDS reporting, but is available for District use.
Home	Enter the contact's home phone.	[S_CONTACTS_S]Home_Phone	N/A
Work	Enter the contact's work phone.	[S_CONTACTS_S]Work_Phone	N/A
Cell	Enter the contact's cell phone.	[S_CONTACTS_S]Cell_Phone	N/A
Email Email information is not used in AzEDS reporting, but is available for District use.
Personal	Enter the contact's personal email.	[S_CONTACTS_S]Personal_Email	N/A
Work	Enter the contact's work email.	[S_CONTACTS_S]Work_Email	N/A
Student Relationships To add a student relationship from the Edit Contact page, click Add Student Relationship Note: Only active students (enroll_status=0) can be associated to a Contact from the Contacts setup page. To associate an inactive student to a Contact, the association will need to be initiated from the Student Contacts page.
Student	Enter the name of the student to associate with the contact. Student Name associated with the contact is displayed, but the value stored in the field is the student's DCID Required for AzEDS reporting.	[S_CONTACT_RELATIONSHIP_C]Students_DCID	AzEDS:StudentParentAssociation
Relationship	Enter the contact's relationship to the student. Optional for AzEDS reporting.	[S_CONTACT_RELATIONSHIP_C]Relationship	AzEDS:StudentParentAssociation
Primary Contact	Indicates whether the associated contact is the primary contact. Optional for AzEDS reporting.	[S_CONTACT_RELATIONSHIP_C]Primary_Contact	AzEDS:StudentParentAssociation