Washington High School Transcript

Students to Include

Indicate which students to include in the report by selecting one of the following options:

• The Selected [number] Students Only – Run the report for students in the current selection.
• All Students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students before running a report.

Store Codes (Terms) To Include

Enter a list of store codes, comma-separated, without spaces, such as S1, S2. This entry determines which historical grades are included in the transcript for the student.

A default list of Store Codes may be entered on the District Information page.

A store code is a letter-number combination assigned to a historical grade. You may choose any letter-number combination, but many administrators choose to use a term abbreviation. The store code is entered when running the Permanently Store Grades process, or when manually entering a historical grade on an individual student’s Historical Grades page.

Print Future Exit Dates

Select this checkbox to print school future exit dates on the transcript.

Select the status of the student:

• Met this requirement
• Not Met this requirement.
• Waived off for the selected student.

Select the status of the student:

• Met this requirement
• Not Met this requirement.
• Waived off for the selected student.

School of Record

School Name

The name of the school for which the transcript is run.

[Schools]Name

Address

The address of the school.

[Schools]SchoolAddress

[Schools]SchoolCity

[Schools]SchoolState

[Schools]SchoolZip

School Telephone

The phone number of the school.

[Schools]SchoolPhone

District Name

The name of the district.

[Prefs]Value

[Prefs]Name=districtname

District Seal

Transcript 2008 and Beyond: A district seal is included when the sealed file is available. The seal should be light gray on a white background, and at least 1.5 inches square. Larger images will be automatically scaled to fit.

A picture file is required to be named districtSeal.jpg. When this file is placed in the following location, it is included in the transcript for PowerSchool 7.x.x: \Program Files\PowerSchool\data\picture\general\

School Logo / School Seal

Transcript 2008 and Beyond: A school seal is included when the sealed file is available. The seal should be at least 0.4 inches square. Larger images will be automatically scaled to fit.

A picture file required to be named [abbrev].jpg, where [abbrev] is the school abbreviation visible on the Start Page > District Setup > Schools/School Info page. When this file is placed in the following location, it is included in the transcript for PowerSchool 7.x.x: \Program Files\PowerSchool\data\picture\general\

Transcript

Report Date

The current date in the format MM/DD/YYYY.

N/A

Graduation Date

The student’s graduation year, if populated on the Demographics page for the student.

[Students]Graduation_Year

Student Information

The student’s name.

Note: If the Legal Name name fields are populated, the student's legal name overrides the student's preferred name,

[StudentCoreFields]PSCore_Legal_Last_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

[StudentCoreFields]PSCore_Legal_First_Name

[StudentCoreFields]PSCore_Legal_Suffix

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

Address

The student’s address.

[Students]Street

[Students]City

[Students]State

[Students]Zip

Parent/Guardian

The student’s guardian’s name, if populated. Otherwise, the father and mother’s names are reported.

Notes:

• For users on PowerSchool 12.0, who have set the 'Student Contact Adoption Status' to Yes at District Office (Start Page > District Setup), the following is extracted (in priority order):
  
  • All active contacts where the Custody checkbox is selected, or
  • Active contact(s) where the contact type is 'Guardian', sorted by sort position, or
  • Active contacts where the relationship type is 'Mother' or 'Father'

[StudentCoreFields]Guardian_fn 

[StudentCoreFields]Guardian_mn 

[StudentCoreFields]Guardian_ln

[Students]Father

[Students]Mother

[Person]FirstName

[Person]MiddleName

[Person]LastName

[Person]FirstName

SSID

The student’s state-assigned identifier.

[Students]State_StudentNumber

Schools Attended

The report locates school enrollments for the student by referencing enrollments on the Transfer Info student page. The report also includes schools entered on the Previous Schools student page via Student > State/Province – WA > Previous Schools.

Entry

The date the student first attended the school for the particular school year.

[Students]EntryDate

[ReEnrollments]EntryDate

[PreviousSchools]entry_date

Exit

The date the student last attended the school for the particular school year (maybe reported as the day after their last day, for attendance reasons).

[Students]ExitDate

[ReEnrollments]ExitDate

[PreviousSchools]exit_date

School Name

The name of the school.

Note: If a student's most recent previous school enrollment is a Summer School, the Graduation School name will show instead of the Summer School name.

[Schools]Name

[PreviousSchools]name

City, State

The city and state in which the school is located.

[Schools]SchoolCity

[Schools]SchoolState

[PreviousSchools]city

[PreviousSchools]state

Academic Record

Note: Records are not included for courses marked to be excluded from transcripts.

Month/Year (MO/YR)

The last day of the term-associated historical grade in the format MM/YYYY.

[Terms]LastDay

[StoredGrades]TermID

Store Code

The store code associated with the historical grade.

[StoredGrades]StoreCode

Grade Level (GRD LVL)

The grade level associated with the historical grade.

[StoredGrades]Grade_Level

Course Code

The state course code associated with the historical grade.

[S_WA_SGR_X]StateCourseCode

[S_WA_SEC_X]StateCourseCd

[S_WA_CBY_X]StateCourseCd

[S_WA_CRS_X]StateCourseCd

Course Number

The course number associated with the historical grade.

[StoredGrades]Course_Number

Course Title

The course name associated with the historical grade.

[StoredGrades]Course_Name

Letter Grade (LTR GRD)

The letter grade.

[StoredGrades]Grade

Credited Earned (CRED EARN)

The credit awarded for the historical grade.

Credits are reported with up to 3 decimal places in the Course Detail Section of the Transcript

[StoredGrades]EarnedCrHrs

Credit Attempted (CRED ATTP)

The credit associated with the stored grade – also associated with the course.

Credits are reported with up to 3 decimal places in the Course Detail Section of the Transcript

[StoredGrades]PotentialCrHrs

Course Designation (CRS DSG)

The course designation implies that the course qualifies for one of the following:

• Running Start (R)
• Tech Prep (T)
• International Baccalaureate (I)
• Advanced Placement (A)
• Honors (H)
• HECB Core (B)
• College in High School (C)
• Cambridge Program (K)

[S_WA_SGR_X]Desig_RunningStart

[S_WA_SGR_X]Desig_TechPrep

[S_WA_SGR_X]Desig_IB

[S_WA_SGR_X]Desig_AP

[S_WA_SGR_X]Desig_Honors

[S_WA_SGR_X]Desig_CARD

[S_WA_SGR_X]Desig_CollegeInHS

[S_WA_SGR_X]Desig_Cambridge

Report Period and Cumulative Summary

Note: Values are only displayed for grades associated with grade levels 7, 8, 9, 10, 11, or 12.

Grade Level (GRD LVL)

The grade level of the student for the term listed.

[Students]Grade_Level

[ReEnrollments]Grade_Level

Month/Year (MO/YR)

The term associated with the grades.

[Terms]LastDay

[StoredGrades]TermID

Store Code

The store code associated with the group of grades.

[StoredGrades]StoreCode

Credit Earned (CRED EARN)

[StoredGrades]EarnedCrHrs

Credit Attempted (CRED ATTP)

The total number of credits the student attempted for this store code/term.

[StoredGrades]PotentialCrHrs

GPA Earned (GPA EARN)

The student’s GPA credits earned for the store code/term. This is the number of credits earned that qualify to be counted in the GPA.

Credits are reported with up to 3 decimal places in the Course Detail Section of the Transcript.

Note: The report excludes all credits earned for this store code/term that are marked “Exclude from GPA.” Historical grades are excluded from the GPA by assigning the section to be excluded from the GPA (before storing grades). After grades have been stored, you can mark an individual historical grade to be excluded from the GPA on the Historical Grades student page.

[StoredGrades]EarnedCrHrs

[StoredGrades]ExcludeFromGPA

GPA Attempted (GPA ATTP)

The student’s GPA credits attempted for the store code/term. This is the number of credits attempted that qualify to be counted in the GPA.

Credits are reported with up to 3 decimal places in the Course Detail Section of the Transcript

Note: The report excludes all credits attempted for this store code/term that are marked “Exclude from GPA.” Historical grades are excluded from the GPA by assigning the section to be excluded from the GPA (before storing grades). After grades have been stored, you can mark an individual historical grade to be excluded from the GPA on the Historical Grades student page.

[StoredGrades]PotentialCrHrs

[StoredGrades]ExcludeFromGPA

GPA Points (GPA PTS)

The GPA points earned for the store code/term.

[StoredGrades]GPA_Points

GPA

The student’s GPA for the store code/term. The GPA is calculated as the number of potential credits multiplied by the number of GPA points earned and divided by the number of potential credits.

Note: The transcript uses a standard PowerSchool weighted GPA calculation. Review additional information about weighted GPA calculation.

[StoredGrades]PotentialCrHrs

[StoredGrades]GPA_Points

[StoredGrades]EarnedCrHrs

Additional State Requirements

Reading Standard

Indicates whether the student met the Washington state reading standard.

The report uses the value for Reading Standard on the State/Province-WA > select student > State Graduation Requirements page.

When the field [S_WA_STU_Grad_Req_X]ReadingStandard does not contain a value of Met, Not Met, or Waived on the State Graduation Requirements page, the report refers to the student Test Scores page to determine if the student has a State test type named “WASL High School” and converts the value from the test named Reading. If there is more than one Alpha score, the report chooses the score with the highest Number score.

Met: If the Alpha score is one of the following, the report returns Met: 4, 3, S1, S2, S3, S4, L3, L4, S-MO, S-L2, S-D3, S-D4, S-P3, S-P4, MET.

Waived: If the Alpha score is W, then the report returns Waived.

Not Met: If the Alpha score is not one of the values listed above, the report returns Not Met.

Note: Students in the graduating classes of 2014 and 2015 can meet the graduation requirement by successfully meeting the Washington State Reading (HSPE) AND Washington State Writing Standard (HSPE) OR by successfully meeting the Washington State English Language Arts Standard (SBA).

[S_WA_STU_Grad_Req_X]ReadingStandard

[Test]Name = WASL High School

[TestScore]Name = Reading

[StudentTestScore]AlphaTestScore

Writing Standard

Indicates whether the student met the Washington state writing standard.

For more information regarding the determination of Met, Not Met, and Waived values, see the Reading Standard description above.

Note: Students in the graduating classes of 2014 and 2015 can meet the graduation requirement by successfully meeting the Washington State Reading (HSPE) AND Washington State Writing Standard (HSPE) OR by successfully meeting the Washington State English Language Arts Standard (SBA).

[S_WA_STU_Grad_Req_X]WritingStandard

[Test]Name = WASL High School

[TestScore]Name = Writing

[StudentTestScore]AlphaTestScore

Mathematics Standard

Indicates whether the student met the Washington state mathematics standard.

For more information regarding the determination of Met, Not Met, and Waived values, see the Reading Standard description above.

Note: Only required when the Graduation Requirements Year is 2013 or later

[S_WA_STU_Grad_Req_X]MathematicsStandard

[Test]Name = WASL High School

[TestScore]Name = Mathematics

[StudentTestScore]AlphaTestScore

Mathematics Year 1

Indicates whether the student met the Washington state mathematics year 1 standard.

For more information regarding the determination of Met, Not Met, and Waived values, see the Reading Standard description above.

Note: Not included on the Transcript 2008 and Beyond.

[S_WA_STU_Grad_Req_X]MathematicsYear1

[Test]Name = WASL High School

[TestScore]Name = Mathematics Year 1

[StudentTestScore]AlphaTestScore

Mathematics Year 2

Indicates whether the student met the Washington state mathematics year 2 standard.

For more information regarding the determination of Met, Not Met, and Waived values, see the Reading Standard description above.

Note: Not included on the Transcript 2008 and Beyond.

[S_WA_STU_Grad_Req_X]MathematicsYear2

[Test]Name = WASL High School

[TestScore]Name = Mathematics Year 2

[StudentTestScore]AlphaTestScore

Science Standard 2021 or Later

Beginning with the graduating class of 2021, it is a graduation requirement to meet the state science standard on the high school assessment or by one of the approved alternatives. Since it is not a requirement for students graduating before 2021, that line item will not appear on the transcript until then.

For more information regarding the determination of Met, Not Met, and Waived values, see the Reading Standard description above.

[S_WA_STU_Grad_Req_X]ScienceStandard

[Test]Name = WASL High School

[TestScore]Name = Science

[StudentTestScore]AlphaTestScore

High School and Beyond Plan

Indicates whether the student met the standards for the Washington high school and beyond plan.

[S_WA_STU_Grad_Req_X]HighSchoolBeyond

Culminating Project

Indicates whether the student met the standards for the Washington high school culminating project.

[S_WA_STU_Grad_Req_X]CulminatingProject

Washington State History

Indicates whether the student met the Washington state history standard.

For more information regarding the determination of Met, Not Met, and Waived values, see the Reading Standard description above.

[S_WA_STU_Grad_Req_X]StateHistory

[Test]Name = WASL High School

[TestScore]Name = State History

[StudentTestScore]AlphaTestScore

Certificate of Academic Achievement

Indicates whether the student earned a certificate of academic achievement.

[S_WA_STU_Grad_Req_X]CertofAcademicAchieve

Certificate of Individual Achievement

Indicates whether the student earned a certificate of individual achievement.

Note: This certificate does not appear if the student has earned a certificate of academic achievement.

[S_WA_STU_Grad_Req_X]CertofIndividualAchieve

Washington State Seal of Biliteracy

This indicates that the student earned a Washington State Seal of Biliteracy.

[S_WA_STU_X]SealOfBiliteracy