A - Location File 2024-2025
Introduction
The Location file contains information about districts with an OSPI assigned County-District Code. Each school with enrolled students in those districts is reported using the OSPI assigned school code. Additional district and school information is collected through the Education Data System (EDS) Profile. The Location file is necessary to link data between the other CEDARS files.
Placeholder records used for programs or sub-sets of schools should not be reported in this file.
Selection Criteria
Selection criteria determine which database records are used in the report. Refer to the selection criteria for an analysis of report results in cases where the report does not return the correct records.
School Selection
The report selects records from the [Schools] table that are not excluded from state reporting.
Report Input
For help with report navigation and generation, see How to Find and Generate a Report.
Field | Description |
Scheduling | Select Schedule to run the report on a specific date and time. The default selection is "Run Now." |
Report Output
Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.
Item | Data Element | Description | [Table]FieldName | Reqd | Field Type | Length |
|---|---|---|---|---|---|---|
A01 | School Year | The four-digit year in which the school year ends. | [Terms]LastDay | Yes | Char | 4 |
A02 | County District Code | The County District code for the district submitting the data. | [Prefs]Value [Prefs]Name=districtnumber | Yes | Char | 5 |
A03 | District Name | The school district name assigned to the county district code. Data provided in this element is not stored in CEDARS. | [Prefs]Value [Prefs]Name=districtname | Opt | VarChar | 250 |
A04 | Location ID | The Location ID for the school, as generated by the District's Student Information System (SIS). | [Schools]School_Number | Yes | VarChar | 4 |
A05 | School Code | The four-digit code assigned to the school by the Office of the Superintendent of Public Instruction (OSPI). | [Schools]AlternateSchoolNumber else [Schools]School_Number | Yes | Char | 4 |
A06 | School Name | The name of the school. | [Schools]Name | Opt | VarChar | 250 |
A07 | Initial School Start Date | The date on which instruction first begins for students. | [Terms]FirstDay [calendar_day]InSession=1 | Yes | Date | 10 |
A08 | Last School End Date | The final instructional date on which classes for students are scheduled to end. | [Terms]LastDay [calendar_day]InSession=1 | Yes | Date | 10 |