Washington Special Education Part C to Part B Report
Introduction
The Special Education Part C to Part B report is used to gather special education student Part C to Part B transition information. The report uses the State Reporting Platform (SRP), which optimizes the performance of the report.
The report determines the students' status according to the Washington State Office of the Superintendents special education requirements. This report can be used to identify the number of students who were referred from Part C to Part B and their eligibility status. This report may be run at the school or district level and may take several hours to run depending on the size of your school or district.
Running the Special Education Part C to Part B report will generate the output files, which are in a zip format: WA_SpPartC_report.zip. When unzipped, there are two files:
- SpPartC_Audit. This is the CSV file listing of each student included in the report and their associated information.
- SpPartC_Summary. This is the PDF file displaying the Part C to Part B totals by category.
PS_Enrollment_All - This view provides Current Enrollment, Previous Enrollment, and Special Program Enrollment information.
Selection Criteria
Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis of report results when the report does not return the correct records.
Student Selection
The report selects student records from the [Students] and [ReEnrollments] table based on the following criteria:
- The school must not be excluded from state reporting.
- The student must not be excluded from state reporting.
- The student must be enrolled in a school included in the report.
- The student's school Entry Date must occur on or before the report date.
- The student's school Exit Date must occur on or after the report start date.
- The student must not be a no-show; i.e., their school Exit Date must be after their Entry Date.
Report Input
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Use | Choose one of the following from the pop-up menu:
|
Start Date (MM/DD/YYYY) | Enter the report start date. |
End Date (MM/DD/YYYY) | Enter the report end date. |
Report Output - SpPartC Summary
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Item # | Data Element | Description | [Table]FieldName |
|---|---|---|---|
1 | School District | The school district name. | [Prefs]Value |
2 | Start Date | The report start date. | Derived from parameter form |
3 | End Date | The report end date. | Derived from parameter form |
4 | A1 | The number of children referred from Part C and who did not complete the Part B eligibility determination process. | Calculated |
5 | A2 | Number of children referred from Part C to Part B eligibility determination. | Calculated |
6 | B1 | Number of children reported in A2 and found eligible and an IEP was in place by their 3rd birthday. | Calculated |
7 | B2 | Number of children reported in A2 and found not eligible by their 3rd birthday. | Calculated |
8 | Total | The total number of students in B1 and B2. | Calculated |
9 | 1-15 Calendar Days beyond 3rd Birthday | The number of children reported in A2, but not included in B1 or B2 by Determination Delay Reason and calendar days beyond the student's 3rd birthday. | Calculated |
10 | 16-29 Calendar Days beyond 3rd Birthday | The number of children reported in A2, but not included in B1 or B2 by Determination Delay Reason and calendar days beyond the student's 3rd birthday. | Calculated |
11 | 30 or more Calendar days beyond 3rd Birthday | The number of children reported in A2, but not included in B1 or B2 by Determination Delay Reason and calendar days beyond the student's 3rd birthday. | Calculated |
Report Output – SpPartC_Audit
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Item # | Data Element | Description | [Table]FieldName |
|---|---|---|---|
1 | School Name | The name of the school. | [Schools]Name |
2 | Student Number | The student's locally assigned identifier. | [Students]Student_Number |
3 | SSID | The state assigned student identifier. | [Students]State_StudentNumber |
4 | Last Name | The student's last name. Note: If populated, the student's legal name overrides the student's preferred name. | [StudentCoreFields]PSCore_Legal_Last_Name [Students]Last_Name |
5 | First Name | The student's first name. Note: If populated, the student's legal name overrides the student's preferred name. | [StudentCoreFields]PSCore_Legal_First_Name [Students]First_Name |
6 | Middle Name | The student's middle name. Note: If populated, the student's legal name overrides the student's preferred name. | [StudentCoreFields]PSCore_Legal_Middle_Name [Students]Middle_Name |
7 | Grade Level | The student's grade level. | [Students]Grade_Level |
8 | Birth Date | The student's date of birth. | [Students]DOB |
9 | Age | The student's age. | Calculated |
10 | Gender | The student's gender. | [Students]Gender |
11 | Referral Date | The date of Referral from Part C to Part B. | [S_WA_STU_SpEd_Timeline_C]InitialReferralDate |
12 | Eligibility Date | The student's eligibility date. | [S_WA_STU_SpEd_Timeline_C]EligibilityDate |
13 | IEP Date | The student's IEP date. | [S_WA_STU_SpEd_Timeline_C]IEPDate |
14 | Calendar Days | If eligible, the amount of calendar days between the student's 3rd birthday and the IEP Date. If not eligible, the amount of calendar days between the student's 3rd birthday and the eligibility date. | Calculated |
15 | Eligible? | Whether the student was determined eligible (Y or N) | [S_WA_STU_SpEd_Timeline_C]Eligible |
16 | 1-15 Days | If eligible, and the IEP date was 1-15 calendar day(s) beyond the student's 3rd birthday, a 'Y' will display. If not eligible, and the eligibility date was 1-15 calendar day(s) beyond the student's 3rd birthday, a 'Y' will display. | Calculated |
17 | 16-29 Days | If eligible, and the IEP date was 16-29 calendar days beyond the student's 3rd birthday, a 'Y' will display. If not eligible, and the eligibility date was 16-29 calendar days beyond the student's 3rd birthday, a 'Y' will display. | Calculated |
18 | 30+ Days | If eligible, and the IEP date was 30+ calendar days beyond the student's 3rd birthday, a 'Y' will display. If not eligible, and the eligibility date was 30+ calendar days beyond the student's 3rd birthday, a 'Y' will display. | Calculated |
19 | Other Description | If the student's determination delay reason was marked as 'other', the other description will display. | [S_WA_STU_SpEd_Timeline_C]otherReason |
20 | Delay Reason Text | The student's determination delay reason code description. | [S_WA_STU_SpEd_Timeline_C]DelayReason |