WA P-223H Form and Audit

Use

Choose one of the following options:

• Current School Only – Includes all student records associated with the current school that meet the selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list.
• District Wide (default) – Includes all student records on the PowerSchool server that meet the selection criteria.

The District Wide option is only available when running at the district office.

Students to Include

Report Date (MM/DD/YY)

Enter the date.

District of Residence (Numeric Code)

Serving District Name

The name of the school district reporting the enrollment counts.

[Prefs]Value

[Prefs]Name=districtname

County Name

The name of the county served by the district.

[Prefs]Value

[Prefs]Name=ServeDistCounty

Serving District No.

The number of the district reporting the enrollment counts.

[Prefs]Value

[Prefs]Name=districtnumber

ESD No

The district’s Educational Service District number.

[Prefs]Value

[Prefs]Name=ESD

Report Month

The month for which the enrollment totals are reported.

Calculated based on report dates.

Year

The year for which enrollment is reported.

[Terms]FirstDay

[Terms]LastDay

Resident District Name

The name of the district entered at report runtime.

[Gen]Name

[Gen]Cat=districts

County Name

The name of the county.

[Prefs]Value

[Prefs]Name=ServeDistCounty

Resident District No.

The district number entered at report runtime.

[Gen]Value

[Gen]Cat=districts

Headcount of Individual Students

Age 0 – 2

(No Longer Collected as of 2020-2021)

The number of students aged 0 through 2 receiving special education services.

Rule 1: The student must be enrolled in an appropriate Special Program. See Student Selection Criteria for more information.

Rule 2: The student must be assigned a Serving County District Code (also known in PowerSchool as the district of residence).

Rule 3: The student’s date of birth must occur on or after 8/31/YYYY.

YYYY - The year YYYY is determined by the school year selected at report runtime, minus two years.

For example, if you select 2011-2012 as the school year, then the student’s date of birth must occur on or after 8/31/2009 (2011 minus two years).

Calculated. See selection criteria above.

Headcount of Individual Students Age 3 or higher, not enrolled in Kindergarten.

The number of students age 3 or older, not yet enrolled in Kindergarten and receiving special education services.

Rule 1: The student must be enrolled in an appropriate Special Education Service Enrollment. See Student Selection Criteria for more information.

Rule 2: The student must be assigned a Serving County District Code (also known in PowerSchool as the district of residence).

Rule 3: The student’s date of birth must occur before 8/31/YYYY and on or after 8/31/XXXX.

YYYY – See Ages 0 through 2 for YYYY.

XXXX – The year XXXX is determined by the school year selected at report runtime minus twenty-one years.

For example, if you select 2011-2012 as the school year, the student’s date of birth must occur on or after 8/31/1990 (2011 minus twenty-one years). In this example, the date of birth would also need to occur before 8/31/2009.

Calculated. See selection criteria above.

Headcount of Individual Students

TK 14/18 Tier 1

Sum of the count of students who have a program code of "67 - Transitional Kindergarten" and an LRE Code of 1. The count is for the school that their current enrolment record is associated with. 

These students are excluded from other grade counts. For example, if the program code of a student is changed to "67 - Transitional Kindergarten", the sum of the count of K - 21 Tier 1 students will be reduced by 1.

Headcount of Individual Students

TK Other Tier

Sum of the count of students who have a program code of "67 - Transitional Kindergarten" and an LRE Code other than 1. The count is for the school that their current enrolment record is associated with.

These students are excluded from other grade counts. For example, if the program code of a student is changed to "67 - Transitional Kindergarten", the sum of the count of K - 21 Other Tier students will be reduced by 1.

Headcount of Individual Students

Kindergarten to Age 21 - Tier 1

The number of students in Kindergarten or older, age 21 or younger receiving special education services.

Rule 1: The student must be enrolled in an appropriate Special Education Service Enrollment. See Student Selection Criteria for more information.

Rule 2: The student must be assigned a Serving County District Code (also known in PowerSchool as the district of residence).

Rule 3: The student’s date of birth must occur before 8/31/YYYY and on or after 8/31/XXXX.

YYYY – See Ages 0 through 2 for YYYY.

XXXX – The year XXXX is determined by the school year selected at report runtime minus twenty-one years.

For example, if you select 2011-2012 as the school year, the student’s date of birth must occur on or after 8/31/1990 (2011 minus twenty-one years). In this example, the date of birth would also need to occur before 8/31/2009.

Rule 4: The student is enrolled in a CEDARS Special Education Program Enrollment with an LRE code = 1 (80% - 100% Regular Class)

Calculated. See selection criteria above.

Headcount of Individual Students

Kindergarten to Age 21 - Other Tier

The number of students in Kindergarten or older, age 21 or younger receiving special education services.

Rule 1: The student must be enrolled in an appropriate Special Education Service Enrollment. See Student Selection Criteria for more information.

Rule 2: The student must be assigned a Serving County District Code (also known in PowerSchool as the district of residence).

Rule 3: The student’s date of birth must occur before 8/31/YYYY and on or after 8/31/XXXX.

YYYY – See Ages 0 through 2 for YYYY.

XXXX – The year XXXX is determined by the school year selected at report runtime minus twenty-one years.

For example, if you select 2011-2012 as the school year, the student’s date of birth must occur on or after 8/31/1990 (2011 minus twenty-one years). In this example, the date of birth would also need to occur before 8/31/2009.

Rule 4: The student is enrolled in a CEDARS Special Education Program Enrollment with an LRE code not equal to 1 (80% - 100% Regular Class)

Calculated. See selection criteria above.

Signature Line

Signature lines are included for use by the district superintendent or authorized official.

N/A

School Number

The unique number assigned to a school.

[Schools]School_Number

School Abbrev

The school abbreviation. Used in sorting audit records.

[Schools]Abbreviation

Student Resident District

The resident district number assigned to the student.

[Students]CountyOfRes

Reported Resident District

The resident district number the student is reported under.

[Students]CountyOfRes

Grade Level

The student's grade level.

[Students]Grade_Level

Label

A description of the student's grade level.

[Students]Grade_Level

[S_WA_STU_X]KinderProgram

Student ID

The student's internal ID number assigned by PowerSchool.

[Students]Student_Number

Last Name

The student's last name.

[StudentCoreFields]PSCore_Legal_Last_Name

[Students]Last_Name

First Name

The student's first name.

[StudentCoreFields]PSCore_Legal_First_Name

[Students]First_Name

DOB

The student's date of birth

[Students]DOB

Disability Status

The student's disability status.

[S_WA_STU_SPED_X]disability_status

SpEcd Entry Date

The date the student started receiving special education services.

[S_WA_STU_SpecialEducation_C]startDate

[S_WA_STU_SpecialEducation_C]foreignkey_alpha =P223H

SpEd Exit Date

The date the student stopped receiving special education services.

[S_WA_STU_SpecialEducation_C]endDate

[S_WA_STU_SpecialEducation_C]foreignkey_alpha =P223H

IEP Review Date

The date the student's IEP was renewed.

[S_WA_STU_SPED_X]IEP_PrevReviewDate

IEP Due Date Override

The date the student's IEP will expire.

[S_WA_STU_SPED_X]IEP_OverrideDate

IFSP Review Date

The date the student's IFSP was renewed.

[S_WA_STU_SPED_X]IFSP_PrevReviewDate

IFSP Due Date Override

The date the student's IFSP will expire.

[S_WA_STU_SPED_X]IFSP_OverrideDate

Evaluation Date

The date the student was evaluated for special education.

[S_WA_STU_SPED_X]SpedEval_PrevDate

Evaluation Date Override

The date the student's special education evaluation will expire.

[S_WA_STU_SPED_X]SpedEval_OverrideDate