WA P-223H Form and Audit
Introduction
Form P-223H is also known as the Monthly Report of School District Special Education Enrollment. This report includes enrollment data based on student enrollment in special education. The data is used to calculate state special education funding for each resident school district.
As of the 2020-2021 school year, children aged birth through two are no longer reported.
Selection Criteria
Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis of report results when the report does not return the correct records.
Student Selection Criteria
The report selects student records from the [Students] and [ReEnrollments] table that satisfy the following criteria:
The student must be enrolled in a school included in the report.
The student's 'Serving County District Code' must match the District Number on the District Info page.
The student must have a current Special Education Service Enrollment (P223H).
The student's Special Education Service Enrollment Entry Date must occur on or before the report date.
The student's Special Education Service Enrollment Exit Date must occur after the report date.
The student must have a current Special Education Service Enrollment (CEDARS).
Used for determining K-12 Special Education Tier.
The student must have a Disability Status other than blank or 00 - No Disabilities.
The student must be less than 21 years of age as of September 1 of the reporting year.
The student is age 3 or older. (Birth to age 2 are no longer reported)
The age of the student must be less than 10 years on the day the report is run.
The student must have an IEP Previous Review date before the report date.
The student's IEP Previous Review date must within 12 months before the report date or the student must have an IEP Due Date Override after the report date.
The student must not have an IEP Due Date Override before the report date.
The student must have a Special Education Evaluation date before the report date.
The student's Special Education Evaluation date must within 36 months before the report date or the student must have a Special Education Evaluation Due Date Override after the report date.
The student must not have a Special Education Evaluation Due Date Override before the report date.
Report Input
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Use | Choose one of the following options:
The District Wide option is only available when running at the district office. |
Students to Include | Indicate which students to include in the report by selecting one of the following options:
If you are running the report for a single student, or a group of students, select the students before running the report. |
Report Date (MM/DD/YY) | Enter the date. |
District of Residence (Numeric Code) | Select the district of residence from the popup menu. Districts may be entered on the Start Page > District Setup > Districts of Residence page. This field does not affect the student selected within the report. |
Report Output – P223H Form
Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.
Data Element | Description | [Table]FieldName |
Serving District Name | The name of the school district reporting the enrollment counts. | [Prefs]Value [Prefs]Name=districtname |
County Name | The name of the county served by the district. | [Prefs]Value [Prefs]Name=ServeDistCounty |
Serving District No. | The number of the district reporting the enrollment counts. | [Prefs]Value [Prefs]Name=districtnumber |
ESD No | The district’s Educational Service District number. | [Prefs]Value [Prefs]Name=ESD |
Report Month | The month for which the enrollment totals are reported. | Calculated based on report dates. |
Year | The year for which enrollment is reported. | [Terms]FirstDay [Terms]LastDay |
Resident District Name | The name of the district entered at report runtime. | [Gen]Name [Gen]Cat=districts |
County Name | The name of the county. | [Prefs]Value [Prefs]Name=ServeDistCounty |
Resident District No. | The district number entered at report runtime. | [Gen]Value [Gen]Cat=districts |
Headcount of Individual Students Age 0 – 2 (No Longer Collected as of 2020-2021) | The number of students aged 0 through 2 receiving special education services. Rule 1: The student must be enrolled in an appropriate Special Program. See Student Selection Criteria for more information. Rule 2: The student must be assigned a Serving County District Code (also known in PowerSchool as the district of residence). Rule 3: The student’s date of birth must occur on or after 8/31/YYYY. YYYY - The year YYYY is determined by the school year selected at report runtime, minus two years. For example, if you select 2011-2012 as the school year, then the student’s date of birth must occur on or after 8/31/2009 (2011 minus two years). | Calculated. See selection criteria above. |
Headcount of Individual Students Age 3 or higher, not enrolled in Kindergarten. | The number of students age 3 or older, not yet enrolled in Kindergarten and receiving special education services. Rule 1: The student must be enrolled in an appropriate Special Education Service Enrollment. See Student Selection Criteria for more information. Rule 2: The student must be assigned a Serving County District Code (also known in PowerSchool as the district of residence). Rule 3: The student’s date of birth must occur before 8/31/YYYY and on or after 8/31/XXXX. YYYY – See Ages 0 through 2 for YYYY. XXXX – The year XXXX is determined by the school year selected at report runtime minus twenty-one years. For example, if you select 2011-2012 as the school year, the student’s date of birth must occur on or after 8/31/1990 (2011 minus twenty-one years). In this example, the date of birth would also need to occur before 8/31/2009. | Calculated. See selection criteria above. |
Headcount of Individual Students TK 14/18 Tier 1 | Sum of the count of students who have a program code of "67 - Transitional Kindergarten" and an LRE Code of 1. The count is for the school that their current enrolment record is associated with. These students are excluded from other grade counts. For example, if the program code of a student is changed to "67 - Transitional Kindergarten", the sum of the count of K - 21 Tier 1 students will be reduced by 1. | Calculated |
Headcount of Individual Students TK Other Tier | Sum of the count of students who have a program code of "67 - Transitional Kindergarten" and an LRE Code other than 1. The count is for the school that their current enrolment record is associated with. These students are excluded from other grade counts. For example, if the program code of a student is changed to "67 - Transitional Kindergarten", the sum of the count of K - 21 Other Tier students will be reduced by 1. | Calculated |
Headcount of Individual Students Kindergarten to Age 21 - Tier 1 | The number of students in Kindergarten or older, age 21 or younger receiving special education services. Rule 1: The student must be enrolled in an appropriate Special Education Service Enrollment. See Student Selection Criteria for more information. Rule 2: The student must be assigned a Serving County District Code (also known in PowerSchool as the district of residence). Rule 3: The student’s date of birth must occur before 8/31/YYYY and on or after 8/31/XXXX. YYYY – See Ages 0 through 2 for YYYY. XXXX – The year XXXX is determined by the school year selected at report runtime minus twenty-one years. For example, if you select 2011-2012 as the school year, the student’s date of birth must occur on or after 8/31/1990 (2011 minus twenty-one years). In this example, the date of birth would also need to occur before 8/31/2009. Rule 4: The student is enrolled in a CEDARS Special Education Program Enrollment with an LRE code = 1 (80% - 100% Regular Class) | Calculated. See selection criteria above. |
Headcount of Individual Students Kindergarten to Age 21 - Other Tier | The number of students in Kindergarten or older, age 21 or younger receiving special education services. Rule 1: The student must be enrolled in an appropriate Special Education Service Enrollment. See Student Selection Criteria for more information. Rule 2: The student must be assigned a Serving County District Code (also known in PowerSchool as the district of residence). Rule 3: The student’s date of birth must occur before 8/31/YYYY and on or after 8/31/XXXX. YYYY – See Ages 0 through 2 for YYYY. XXXX – The year XXXX is determined by the school year selected at report runtime minus twenty-one years. For example, if you select 2011-2012 as the school year, the student’s date of birth must occur on or after 8/31/1990 (2011 minus twenty-one years). In this example, the date of birth would also need to occur before 8/31/2009. Rule 4: The student is enrolled in a CEDARS Special Education Program Enrollment with an LRE code not equal to 1 (80% - 100% Regular Class) | Calculated. See selection criteria above. |
Signature Line | Signature lines are included for use by the district superintendent or authorized official. | N/A |
Report Output – P223H Audit
Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.
Data Element | Description | [Table]FieldName |
|---|---|---|
School Number | The unique number assigned to a school. | [Schools]School_Number |
School Abbrev | The school abbreviation. Used in sorting audit records. | [Schools]Abbreviation |
Student Resident District | The resident district number assigned to the student. | [Students]CountyOfRes |
Reported Resident District | The resident district number the student is reported under. | [Students]CountyOfRes |
Grade Level | The student's grade level. Note: If the Enable/Disable Grade Level LTK Mapping option is enabled as part of District Info and the report is run for school year 2024-2025, the students' actual grades are displayed in the report output even if students' have the 67 - Transitional Kindergarten program code. If the Enable/Disable Grade Level LTK Mapping option is enabled as part of District Info and the report is run for school year 2023-2024, students' who have the 67 - Transitional Kindergarten program code, their gradelevels are displayed as TK in the report output. | [Students]Grade_Level |
Label | A description of the student's grade level. | [Students]Grade_Level [S_WA_STU_X]KinderProgram |
Student ID | The student's internal ID number assigned by PowerSchool. | [Students]Student_Number |
Last Name | The student's last name. | [StudentCoreFields]PSCore_Legal_Last_Name [Students]Last_Name |
First Name | The student's first name. | [StudentCoreFields]PSCore_Legal_First_Name [Students]First_Name |
DOB | The student's date of birth | [Students]DOB |
Disability Status | The student's disability status. | [S_WA_STU_SPED_X]disability_status |
SpEcd Entry Date | The date the student started receiving special education services. | [S_WA_STU_SpecialEducation_C]startDate [S_WA_STU_SpecialEducation_C]foreignkey_alpha =P223H |
SpEd Exit Date | The date the student stopped receiving special education services. | [S_WA_STU_SpecialEducation_C]endDate [S_WA_STU_SpecialEducation_C]foreignkey_alpha =P223H |
IEP Review Date | The date the student's IEP was renewed. | [S_WA_STU_SPED_X]IEP_PrevReviewDate |
IEP Due Date Override | The date the student's IEP will expire. | [S_WA_STU_SPED_X]IEP_OverrideDate |
IFSP Review Date | The date the student's IFSP was renewed. | [S_WA_STU_SPED_X]IFSP_PrevReviewDate |
IFSP Due Date Override | The date the student's IFSP will expire. | [S_WA_STU_SPED_X]IFSP_OverrideDate |
Evaluation Date | The date the student was evaluated for special education. | [S_WA_STU_SPED_X]SpedEval_PrevDate |
Evaluation Date Override | The date the student's special education evaluation will expire. | [S_WA_STU_SPED_X]SpedEval_OverrideDate |
K-Age 21 Tier1 | The student is enrolled in a Tier 1 CEDARS Special Education Program.
A "??" value will display if a student's Tier cannot be determined. | [S_WA_STU_SpecialEducation_C]LRECode |
K-Age 21 Other Tier | The student is enrolled in an 'Other Tier' CEDARS Special Education Program.
A "??" value will display if a student's Tier cannot be determined. | [S_WA_STU_SpecialEducation_C]LRECode |
TK 14/18 | Indicates that the student has a program code of "67 - Transitional Kindergarten" and an LRE Code of 1. | [S_WA_STU_SpecialPrograms_C]ProgramCode |
TK Other Tier | Indicates that the student has a program code of "67 - Transitional Kindergarten" and an LRE Code other than 1. | [S_WA_STU_SpecialPrograms_C]ProgramCode |