Washington Special Education Initial Evaluation Timeline Report

Introduction

The Special Education Initial Evaluation Timeline report is used to gather special education timeline information. The report uses the State Reporting Platform (SRP), which optimizes the performance of the report.

The report determines the students' status according to the Washington State Office of the Superintendents special education requirements. This report can be used to identify the number of students who received consent for initial evaluation and their eligibility status. This report may be run at the school or district level and may take several hours to run depending on the size of your school or district.

Running the Special Education Initial Evaluation Timeline report will generate the output files, which are in a zip format: WA_SpTimeline_report.zip. When unzipped, there are two files:

SPTimeline_Audit. This is the CSV file listing of each student included in the report and their associated information.
SPTimeline_Summary. This is the PDF file displaying the timeline evaluation totals by school.

PS_Enrollment_All - This view provides Current Enrollment, Previous Enrollment, and Special Program Enrollment information.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis of report results when the report does not return the correct records.

Student Selection

The report selects student records from the [Students] and [ReEnrollments] table based on the following criteria:

The school must not be excluded from state reporting.
The student must not be excluded from state reporting.
The student must be enrolled in a school included in the report.
The student's school Entry Date must occur on or before the report date.
The student's school Exit Date must occur on or after the report start date.
The student must not be a no-show; i.e., their school Exit Date must be after their Entry Date.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Use	Choose one of the following from the pop-up menu: Current School Only – Includes all student records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. District Wide (default) – Includes all student records on the PowerSchool server that meet the selection criteria.
Start Date (MM/DD/YYYY)	Enter the report start date.
End Date (MM/DD/YYYY)	Enter the report end date.

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Report Output - SpTimeline Summary

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName
1	School District	The school district name.	[Prefs]Value [Prefs]Name=districtname
2	Start:	The start date of the report.	Derived from parameter form.
3	End:	The end date of the report.	Derived from parameter form
4	A1	The number of students for whom consent for initial evaluation was received, the number who did not complete the eligibility process.	Calculated
5	A2	The number of students for whom parental consent for initial evaluation was received who completed the eligibility process.	Calculated
6	A2a	The number of students for whom parental consent for initial evaluation was received who completed the eligibility process and were determined eligible.	Calculated
7	A2b	The number of students for whom parental consent for initial evaluation was received who completed the eligibility process and were determined not eligible.	Calculated
8	B1	The number of students for whom consent for initial evaluation was received and who were determined eligible and those evaluations and eligibility determinations were completed within 35 school days.	Calculated
9	1-15 School Days beyond timeline	The number of students for whom consent for initial evaluation was received and who were determined eligible whose evaluations and determinations were not completed within 35 school days by reason for not meeting timeline.	Calculated
10	16 or more School Days beyond timeline	The number of students for whom consent for initial evaluation was received and who were determined eligible whose evaluations and determinations were not completed within 35 school days by reason for not meeting timeline.	Calculated
11	C1	The number of students for whom consent for initial evaluation was received and who were determined NOT eligible and those evaluations and eligibility determinations were completed within 35 school days.	Calculated
12	1-15 School Days beyond timeline	The number of students for whom consent for initial evaluation was received and who were determined NOT eligible and those evaluations and eligibility determinations were NOT completed within 35 school days by reason for not meeting timeline.	Calculated
13	16 or more School Days beyond timeline	The number of students for whom consent for initial evaluation was received and who were determined NOT eligible and those evaluations and eligibility determinations were NOT completed within 35 school days by reason for not meeting timeline.	Calculated

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Report Output - SPTimeline Audit

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName
1	SchoolName	The name of the school.	[Schools]Name
2	Student Number	The student's locally assigned identifier.	[Students]Student_Number
3	SSID	The state assigned student identifier.	[Students]State_StudentNumber
4	Last Name	The student's last name. Note: If populated, the student's legal name overrides the student's preferred name.	[StudentCoreFields]PSCore_Legal_Last_Name [Students]Last_Name
5	First Name	The student's first name. Note: If populated, the student's legal name overrides the student's preferred name.	[StudentCoreFields]PSCore_Legal_First_Name [Students]First_Name
6	Middle Name	The student's middle name. Note: If populated, the student's legal name overrides the student's preferred name.	[StudentCoreFields]PSCore_Legal_Middle_Name [Students]Middle_Name
7	Grade Level	The student's grade level.	[Students]Grade_Level
8	Birth Date	The student's date of birth.	[Students]DOB
9	Age	The student's age.	Calculated
10	Gender	The student's gender.	[Students]Gender
11	Consent Date	Initial consent to evaluate date.	[S_WA_STU_SpEd_Timeline_C]consentDate
12	Eligibility Date	The student's eligibility date.	[S_WA_STU_SpEd_Timeline_C]eligibilityDate
13	School Days	The amount of school days between the consent to evaluate date and the student's eligibility date.	Calculated
14	Eligible?	Whether the student was determined eligible (Y or N)	Calculated
15	1-15 Days	If the student's eligibility date was 1-15 school day(s) beyond the 35-day timeline a 'Y' will display.	Calculated
16	16+ Days	If the student's eligibility date was 16+ school days beyond the 35-day timeline a 'Y' will display.	Calculated
17	Delay Reason	The student's determination delay reason code.	[S_WA_STU_SpEd_Timeline_C]delayReason
18	Other Description	If the student's determination delay reason was marked as 'other', the other description will display.	[S_WA_STU_SpEd_Timeline_C]otherReason
19	Delay Reason Text	The student's determination delay reason code description.	[S_WA_STU_SpEd_Timeline_C]delayReason

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