F - Staff File 2024-2025

Introduction

The Staff file includes one record for each staff member teaching a course or assigned to a homeroom for the current school year in grade levels PK–12. There should be one record for each teaching staff member per district. If a staff member serves more than one school, then that information is captured in the Staff Schedule File G.

The ability to exclude a course from CEDARS reports is provided in the Staff (F) and Staff Schedule (G) files. The field Exclude this course from CEDARS reporting is available on the Courses page. If Yes is selected, all sections/staff for that course are not reported in CEDARS. Staff members who teach different courses are reported as long as those courses are not marked to be excluded.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis of report results when the report does not return the correct records.

Staff Member Selection

The report selects records from the [Users] tables based on the following criteria:

The staff member must teach a section during the current school year.
The section must be taught at a school that is not excluded from state reporting.
The course associated with the section must not be excluded from state reporting.

Report Input

For help with report navigation and generation, see How to Find and Generate a Report.

Field	Description
Select Schools	Choose one of the following: Current School Only – Includes all student records associated with the current school that meet the selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list. All Schools – Includes all student records on the PowerSchool server that meet selection criteria. The All Schools option is only available when running the report from the District Office.
Current Selection Staff	Select which staff members to include in the report: The Selected [Number] Staff Only – Run the report for staff in the current selection. All Staff – Run the report for all staff in the current school or district that meet the selection criteria. If you are running the report for a single staff member, or a group of staff members, select the staff members before running the report.
School Year	Choose the year for which to run the report.
Scheduling	Select Schedule to run the report on a specific date and time. The default selection is "Run Now."

Report Output

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Item	Data Element	Description	[Table]FieldName	Reqd	Field Type	Length
F01	School Year	The four-digit year in which the school year ends.	[Terms]LastDay	Yes	Char	4
F02	Serving County District Code	The county district code for the district providing service to the student. Use leading zeroes where necessary.	[Prefs]Value [Prefs]Name=districtnumber	Yes	Char	5
F03	Staff ID	The staff ID assigned by the district.	[Users]TeacherNumber	Yes	VarChar	20
F04	Staff Type Code	The type of staff member.	[S_WA_SSF_X]StaffTypeCode	Yes	VarChar	8
F05	Certification Number	The staff member's State Certification Number. Rule: Must be a valid WA State Certification number, a Z number, or a temporary permit. This value must be reported for all educators who teach classes issuing Washington State Credit.	[S_WA_USR_X]TeacherCredentialID	Con	Char	7
F06	Legal Last Name	The staff member's last name, as maintained by the district or as listed on the certification record. Rule: Report this value if data element F05 is not equal to UNK.	[Users]Last_Name	Yes	VarChar	60
F07	Legal First Name	The staff member's first name, as maintained by the district or as listed on the certification record. Rule: Report this value if the staff member has a first name and data element F05 is not equal to UNK.	[Users]First_Name	Con	VarChar	60
F08	Legal Middle Name	The staff member's middle name as maintained by the district or as listed on the certification record. Rule: May only be left blank when the staff member has no middle name.	[Users]Middle_Name	Con	VarChar	60
F09	Birth Date	The staff member's date of birth, reported in the format MM/DD/YYYY. This field is required if F05 is UNK (Unknown).	[UsersCoreFields]DOB	Yes	Date	10