J - English Learners File 2024-2025

Introduction

The English Learners File includes one record for each student enrollment in the State Transitional Bilingual Instruction Program during the current school year. If a student enters, exits, and re-enters the State Transitional Bilingual Instruction Program, there should be two records to reflect the two enrollments. This file also includes a record for each student who is eligible for, but not served by the State Transitional Bilingual Instruction Program.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis of report results when the report does not return the correct records.

Bilingual Program Selection

The report selects program enrollment records from the [S_WA_STU_LEP_C] table that occurred during the current school year, based on the following criteria:

The Program Start Date must be on or before the last day of the current school year.
The Program Start Date must be on or before the current date.
The Program End Date must be on or after the last day of the current school year.
The Program Start Date must be before the Program End Date.
The student's school Entry Date must be on or before the last day of the current school year.
The student's school Entry Date must be on or before the current date.
The student's school Exit Date must be on or after the first day of the current school year.
The student must not be excluded from State Reporting.
The student must not be excluded from CEDARS reporting.

Report Input

For help with report navigation and generation, see How to Find and Generate a Report.

Field	Description
Select Schools	Choose one of the following: Current School Only – Includes all student records associated with the current school that meet the selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list. All Schools – Includes all student records on the PowerSchool server that meet selection criteria. The All Schools option is only available when running the report from the District Office.
Current Selection Students	Indicate which students to include in the report by selecting one of the following options: The Selected [Number] Students Only – Run the report for students in the current selection. All Students – Run the report for all students in the current school or district that meet the selection criteria. If you are running the report for a single student, or a group of students, select the students before running the report.
School Year	Choose the year for which to run the report.
Scheduling	Select Schedule to run the report on a specific date and time. The default selection is "Run Now."
J - English Learners File Exit Date Logic	Select from the following: Report Actual Exit Date - The report displays the actual exit date of the student. Report the Day Before Exit Date - The report displays the date which is one day before the actual exit date of the student.

Report Output

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Item	Data Element	Description	[Table]FieldName	Reqd	Field Type	Length
J01	School Year	The four-digit year in which the school year ends.	[Terms]LastDay	Yes	Char	4
J02	Serving County District Code	The county district code for the district providing service to the student. Use leading zeroes where necessary.	[Prefs]Value [Prefs]Name=districtnumber	Yes	Char	5
J03	District Student ID	The locally assigned student identifier.	[Students]Student_Number	Yes	VarChar	50
J04	State Student ID (SSID)	The identifier assigned to each WA public school student by OSPI.	[Students]State_studentnumber	Yes	Char	10
J05	Location ID	The Location ID for the school. The school number is reported.	[Schools]School_Number [S_WA_STU_LEP_C]SchoolId	Yes	VarChar	4
J06	Instructional Model Code	The Instructional Model Code associated with the student.	[S_WA_STU_LEP_C]instModelCode	Con	Char	1
J07	Program Status Start Date	The date the student enrolled in the program, reported in the format MM/DD/YYYY, or the first in-session day at the student's school, whichever is later.	[S_WA_STU_LEP_C]startDate	Yes	Date	10
J08	Program Exit Date	The date the student exited the program, reported in the format MM/DD/YYYY. Rule: This field should be reported if data element J09 is reported.	[S_WA_STU_LEP_C]endDate	Con	Date	10
J09	Exit Reason Code	The reason the student exited the program. Rule: This field should be blank unless the student exited the program.	[S_WA_STU_LEP_C]ExitReasonCode	Con	Char	1
J10	No longer an Active Data Element. Formerly Placement Test Scale Score	Beginning with the 2012-2013 school year, Placement Test Scale score will be collected through Element J20 – Placement Test Scale Score. This position in the extract is now filler (null).	N/A	N/A	N/A
J11	No longer an Active Data Element. Formerly Placement Test Level Score	Beginning with the 2012-2013 school year, Placement Test Level score will be collected through Element J21 – Placement Test Level Score.	N/A	N/A	N/A
J12	No longer an Active Data Element. Formerly Placement Test Date	Beginning with the 2012-2013 school year, Placement Test Date will be collected through Element J22 – Placement Test Date.	N/A	N/A	N/A
J13	Initial WA Placement Date	The first date the student was placed in the program in WA state, reported in the format MM/DD/YYYY.	[S_WA_STU_LEP_C]InitialWAPlacementDate	Yes	Date	10
J14	No longer an Active Data Element. Formerly Initial USA Placement Date	This data element has been moved to District Student File (B), Element B32 – Initial USA School Enrollment Date.	N/A	N/A	N/A
J15	No longer an Active Data Element. Formerly Number of Months US Attendance	This data element has been moved to District Student File (B), Element B33 – Number of Months US Attendance in School.	N/A	N/A	N/A
J16	No longer an Active Data Element. Formerly Number of Months Non-US Formal Education	This data element has been moved to District Student File (B), Element B34 – Number of Months Non-US Attendance in School.	N/A	N/A	N/A
J17	Program Designation	Program designation appropriate for the student being reported. If Element J17 contains a valid value equaling 3, the student must have Element M05 – Race Code (American Indian/Alaskan Native). In addition, Element B17 Primary Language Code must equal 639 – English.	[S_WA_STU_LEP_C]ProgramEligDesignation	Yes	Numeric	1
J18	Placement Test Code	The code that represents the most recent placement test the student took in Washington as described in Element J22 – Placement Test Date.	[S_WA_STU_LEP_C]PlacementTestCode	Con	Numeric	1
J19	Grade Level at Placement	The student's grade level at the time of the most recent placement test as reported in Elements J18 – Placement Test Code, J20 – Placement Test Scale Score, J21 – Placement Test Level Score, and J22 – Placement Test Date.	[S_WA_STU_LEP_C] GradeLevelAtPlacement	Yes	VarChar	2
J20	Placement Test Score	The student's program placement test score, as described in Element J22 – Placement Test Date.	[S_WA_STU_LEP_C] PlacementTestScaleScore	Con	Numeric	4
J21	Placement Level	The student's level score, as described in Element J22 – Placement Test Date.	[S_WA_STU_LEP_C]placementLevel	Con	Char	2
J22	Placement Test Date	The date the student took the most recent placement test, reported in the format MM/DD/YYYY. If the student took only one placement exam, the report extracts the same date in J13 – Initial Placement Test Date for this field.	[S_WA_STU_LEP_C]PlacementTestDate	Yes	Date	10
J23	Overall Placement Test Score	The overall score the student earned upon taking the most recent WIDA screener for the State Transitional Bilingual Instruction Program or English Language Development services. Enter the overall score the student earned upon taking the most recent screener. This element only refers to the most recent screener and is not for reporting of annual assessment information. Rule: Must be a valid value from the list below. Valid values: 0.0 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5 5.0 5.5 6.0 This will appear as a numeric value, even though this is submitted as a character data type, and must include one digit to the right of the decimal point (scale). Data is required if Element J18 –Placement Test Code is 10 – WIDA Screener (in Washington Public Schools).	[S_WA_STU_LEP_C]PlacementTestScore	Con	Char