State Reporting 22.8.2.0 Release Notes

PSSR-288231

All States/Provinces: APEX Report Updates

Updates have been made to the following APEX reports and the new, updated version numbers are listed below:

• Asset Inventory: Version 2.0

• Asset Management: Version 2.0

• Contact Relationship Details: Version 2.0

• Courses List: Version 2.0

• Current Grades: Version 2.0

• Historical Grades: Version 2.0Note: This report is designed to replace the Student Grades report. Historical Grades 2.0 has a new report ID and will not automatically replace the old Student Grades report. Users can publish this new report when ready and consider unpublishing the old Student Grades report. The report was also renamed to sufficiently differentiate it from the Current Grades report.

• Standard Grades: Version 2.0

• Student Demographics Plus: Version 2.0

PSSR-280849

All States/Provinces: Attendance Profile Report Updates

Additional Reference: PSSR-289267, PSSR-284634, PSSR-281373,and PSSR-296964

Attendance Profile Report: Version 1.5

The following updates to the Attendance Profile Report have been made:

• The minutes absent are calculated based on the daily attendance clock in/out time.

• The report is sorted as followsLast Name: List students in alphabetical orderGrade Level: List students by grade level (descending order) and then in alphabetical orderHomeroom: List students alphabetically by homeroom, homerooms are listed in alphabetical order or in descending order if homeroom values are numeric

• Invalid data for clock in/out time is fixed

• The Guardian Name will now consistently be extracted

• When daily attendance is used, will only report the daily attendance data.

PSSR-280358

All States/Provinces: Career Tech Credentials Report Renamed

Academic and Career Plan Credentials Report: Version 1.1

The Career Tech Credentials Report has been renamed to Academic and Career Plan Credentials Report to match Academic and Career Plan Credentials functionality in PowerSchool SIS.

PSSR-297623

All States/Provinces: Health Office Visit Detail Report Update

Health Office Visit Details Report: Version 1.2

The Office Visit Detail can fail if the VisitReason, Treatment, Procedure, VisitOutcome, and Assessment values exceed 4000 characters.

To prevent the report from failing, it will now truncate values in the columns noted above so the combined length does not exceed 4000 characters.

PSSR-286262

All States/Provinces: Minimum PowerSchool Version for State Reporting - 21.11.1.0

The minimum supported version on PowerSchool SIS State/Provincial Reporting installer is updated and can now be installed on PowerSchool SIS 21.11.1.0 or later. For details refer to PowerSchool SIS – Supported PowerSchool Versions.

PSSR-295741

CEDARS 22-23 Changes: Add New Course Designation Code - update D, H and T files to reflect this change - Report Changes

CEDARS D - Course Catalog File 2022-2023: Version 22.0
CEDARS H - Student Grade History File 2022-2023: Version 22.0
CEDARS T - Non-traditional Student Credit Attempt File 2022-2023: Version 22.0

The listed reports are updated to pull the new Course Designation Code of Tribal Language Competency Test(J) when selected.

A new reporting rule is implemented: If Tribal Language Competency Test(J) is selected, no other course designation codes will be included in the record

PSSR-282886

CEDARS N - Absence Reporting Logic Updates

CEDARS N - Student Absence File 2022-2023: Version 22.0

The report logic has been updated to generate more than one absence code per day for students who have a mix of excused and unexcused attendance codes on a given day.

1. When the student has absence attendance records on a given day that are all Unexcused Absences (excused = 0%), then one record will be generated based on the percent of the day absent:If the total percent Unexcused absent >= 50%, then UFIf the total percent Unexcused absent < 50%, then UP

2. When the student has absence attendance records on a given day that are all Excused Absences (unexcused = 0%), then one record will be generated based on the percent of the day absent:If the total percent Excused absent >= 50%, then EFIf the total percent Excused absent < 50%, then EP

3. When the student has a mixture of Excused and Unexcused attendance records for a given day, then two records will be generated based on the student’s percentage amount for each absence type:For Excused Absences:If the total percent Excused absent >= 50%, then EFIf the total percent Excused absent < 50%, then EPFor Unexcused Absences:If the total percent Unexcused absent >= 50%, then UFIf the total percent Unexcused absent < 50%, then UP

PSSR-297482

CEDARS: 22-23 Changes for Race and Ethnicity Files (L, M)

CEDARS L: Student Ethnicity File 2022-2023: Version 22.0

CEDARS M: Student Race File (M) 2022-2023: Version 22.0

The repot logic is updated to meet the following 22-23 reporting changes

• Race / Ethnicity Collection Method:Option ”4 – Resurvey request not completed by parent/guardian or the student, mapped from legacy code” will be reported as a value of 4Option “3 – Student has not yet been resurveyed” will also be reported as a value of 4

• Race and Ethnicity codes:New and updated values will be reported based on the code mapping published by the state

PSSR-288078

CEDARS: Create 22-23 Versions of the Reports

The following new CEDARS report versions are available:

• A - Location File 2022-2023 : Version 22.0

• B - District Student File 2022-2023 : Version 22.0

• C - School Student File 2022-2023 : Version 22.0

• D - Course Catalog File 2022-2023 : Version 22.0

• E - Student Schedule File 2022-2023 : Version 22.0

• F - Staff File 2022-2023 : Version 22.0

• G - Staff Schedule File 2022-2023 : Version 22.0

• H - Student Grade History File 2022-2023 : Version 22.0

• I - Student Attributes and Programs File 2022-2023 : Version 22.0

• J - English Learners File 2022-2023 : Version 22.0

• K - Special Education Programs File 2022-2023 : Version 22.0

• L - Student Ethnicity File 2022-2023 : Version 22.0

• M - Student Race File 2022-2023 : Version 22.0

• N - Student Absence File 2022-2023 : Version 22.0

• Q - Student Growth File 2022-2023 : Version 22.0

• R - Student Exclusionary Discipline File 2022-2023 : Version 22.0

• S - Students Restrained or Isolated File 2022-2023 : Version 22.0

• T - Non-traditional Student Credit Attempt File 2022-2023 : Version 22.0

• U - Initial Evaluation and Eligibility Timelines File 2022-2023 : Version 22.0

• V - Student Supports File 2022-2023 : Version 22.0

PSSR-295739

School Safety & Student Well-Being Collection - Report Changes

CEDARS R - Student Exclusionary Discipline File 2022-2023: Version 22.0
CEDARS S - Students Restrained or Isolated File 2022-2023: Version 22.0

School Safety & Student Well-Being reports have been updated as outlined below:

CEDARS R

• R15 - Interim Alternative Education SettingNew option: A – Administrative Law Judge (ALJ) Removal

• New fieldsR24 – Safety and Security Staff Involvement StatusR25 – Safety and Security Staff Involvement TypeR26 - Safety and Security Staff Involvement Outcome for Student

CEDARS S

• S09 – Type of Restraint or IsolationMinor updates to existing options for Restraint TypesNew options for Restraint Types17 – Handcuffs (performed by law enforcement, arrest made)18 – Other Restraint - Mechanical

• New fieldsS12 – Safety and Security Staff Involvement StatusS13 – Safety and Security Staff Involvement TypeS14- Safety and Security Staff Involvement Outcome for Student