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M - Student Race File 2022-2023

Introduction

The Race file includes at least one race record for each student served by the district during the current school year. For students who are multiracial, individual records are submitted; one for each race the student has identified.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis of report results when the report does not return the correct records.

Student Selection

The report selects records from the [Students] table based on the following criteria:

  • The student's school enrollment must be within the current school year:
    1. The student's school Entry Date must be on or before the last day of the current school year.
    2. The student's school Exit Date must be on or after the first day of the current school year.
    3. The student must not be excluded from state reporting.
    4. The student must not be excluded from CEDARS reporting.
    5. The student's school must not be excluded from state reporting.

Report Input

For help with report navigation and generation, see How to Find and Generate a Report.

Field

Description

Select Schools

Choose one of the following:

  • Current School Only – Includes all student records associated with the current school that meet the selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list.
  • All Schools – Includes all student records on the PowerSchool server that meet selection criteria.

The All Schools option is only available when running the report from the District Office.

Current Selection Students

Indicate which students to include in the report by selecting one of the following options:

  • The Selected [Number] Students Only – Run the report for students in the current selection.
  • All Students – Run the report for all students in the current school or district that meet the selection criteria.
If you are running the report for a single student, or a group of students, select the students before running the report.
School YearChoose the year for which to run the report.

Scheduling

Select Schedule to run the report on a specific date and time. The default selection is "Run Now."

Report Output

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Item

Data Element

Description

[Table]FieldName

Reqd

Field Type

Length

M01

School Year

The four-digit year in which the school year ends.

[Terms]LastDay

Yes

Char

4

M02

Serving County District Code

The county district code for the district providing service to the student. Use leading zeroes where necessary.

[Prefs]Value

[Prefs]Name=districtnumber

Yes

Char

5

M03

District Student ID

The locally assigned student identifier.

[Students]Student_Number

Yes

VarChar

50

M04

State Student ID (SSID)

The identifier assigned to each WA public school student by OSPI.

Rule: This field is not required if the student has not yet been assigned an SSID.

[Students]State_studentnumber

Con

Char

10

M05

Race Code

Indicates the student's selected racial categories.

If Race Collection Method = 1 or 2, then Race Code is reported.

If Race Collection Method = 3, then Alternate Race Code is reported.

If Race Collection Method is blank, then XX is reported.

See Appendix for valid federal and district race values.

When race data entry is not entered, the report output will be XX.

[StudentRace]Racecd

2018-19 school year:

[Gen] where cat='Race'

[Gen]Value2 (Alternate Race Code)

Otherwise: [Gen]Name (Race Code)

Yes

Char

3

M06Race Collection Method

Indicates the method used to collect the student's selected racial categories.

Valid values:

  • 1 - Ethnicity reported by parent/guardian or the student
  • 2 - Ethnicity not reported by parent/guardian or the student, Observed
  • 3 - Student has not yet been resurveyed (Obsolete as of 2022 - 2023. Replace with 4)
  • 4 - Resurvey request not completed by parent/guardian or the student, mapped from legacy code

Note: If for an existing student, the Race Collection Method is 3, then the report displays 4 instead of 3.


[S_WA_STU_X]RaceCollectionMethodYesChar1
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