K - Special Education Programs File 2021-2022
Introduction
The Student Special Education Programs includes one record for each student enrollment in a Special Education Program during the current school year. If a student enters, exits, and re-enters the Special Education Program, there should be two records to reflect the two enrollments.
Many Education records are not loading into CEDARS due to the error "SpecEdPrograms.ExitReasonCode must be 1, 2, 3, or 4." Use the following methods to avoid this error:
- If a student receiving Special Education services exits your district, leave both the Special Education Exit Date (Element K08) and the Special Education Exit Reason Code (Element K09) blank, unless the student has stopped receiving Special Education services for one of the four valid values listed in Exit Reason Code before exiting your district.
- If a student receiving Special Education services exits a school and re-enrolls into another school in your district, change the Location ID (Element K05) of the Special Education record to reflect the new school at which the student is receiving Special Education services.
Selection Criteria
Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis of report results when the report does not return the correct records.
Special Education Program Selection
The report selects program enrollment records from the [S_WA_STU_SpecialEducation_C] table that occurred during the current school year, based on the following criteria:
- The Program Start Date must be on or before the last day of the current school year.
- The Program Start Date must be on or before the current date.
- The Program End Date must be on or after the last day of the current school year or the Program End Date must be blank.
- The Program Start Date must be before the Program End Date.
- The student must have a school enrollment within the current school year.
- The student's school Entry Date must be on or before the current date.
- The student must not be excluded from State Reporting.
- The student must not be excluded from CEDARS reporting.
Report Input
For help with report navigation and generation, see How to Find and Generate a Report.
Field | Description |
Select Schools | Choose one of the following:
The All Schools option is only available when running the report from the District Office. |
Current Selection Students | Indicate which students to include in the report by selecting one of the following options:
If you are running the report for a single student, or a group of students, select the students before running the report.
|
| School Year | Choose the year for which to run the report. |
Scheduling | Select Schedule to run the report on a specific date and time. Default is Run Now. |
Report Output
Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.
Item | Data Element | Description | [Table]FieldName | Reqd | Field Type | Length |
|---|---|---|---|---|---|---|
K01 | School Year | The four-digit year in which the school year ends. | [Terms]LastDay | Yes | Char | 4 |
K02 | Serving County District Code | The county district code for the district providing service to the student. Use leading zeroes where necessary. | [Prefs]Value [Prefs]Name=districtnumber | Yes | Char | 5 |
K03 | District Student ID | The locally assigned student identifier. | [Students]Student_Number | Yes | VarChar | 50 |
K04 | State Student ID (SSID) | The identifier assigned to each WA public school student by OSPI. Rule: This field is not required if the student has not yet been assigned an SSID. | [Students]State_StudentNumber | Con | Char | 10 |
K05 | No longer an Active Data Element. Formerly Location ID | This data element is no longer used in CEDARS. Deprecated as of 2014-2015. This position in the extract is now filler (null). | N/A | N/A | N/A | 4 |
K06 | Least Restrictive Enrollment (LRE) Code | The Least Restrictive Enrollment (LRE) Part A Code. This field is required if element K07 is reported. | [S_WA_STU_SpecialEducation_C]LRECode | Yes | Numeric | 2 |
K07 | No longer an Active Data Element. Formerly Initial Washington Service Date and Special Education Program Start Date | This data element is no longer used in CEDARS. Deprecated as of 2014-2015. This position in the extract is now filler (null). | N/A | N/A | N/A | 10 |
K08 | Exit Date | The date the student exited the program, reported in the format MM/DD/YYYY. Rule: This field is required if element K09 is reported. | [S_WA_STU_SpecialEducation_C]EndDate | Con | Date | 10 |
K09 | Exit Reason Code | The reason the student exited the program. Rule: This field is required if element K08 is reported. | [S_WA_STU_SpecialEducation_C] ExitReasonCode | Con | Char | 1 |
K10 | No longer an Active Data Element. | This data element is no longer used in CEDARS. Deprecated as of 2017-2018. This position in the extract is now filler (null). | N/A | N/A | N/A | 10 |
K11 | No longer an Active Data Element. | This data element is no longer used in CEDARS. Deprecated as of 2017-2018. This position in the extract is now filler (null). | N/A | N/A | N/A | 10 |
K12 | No Longer An Active Data Element Formerly Last IEP Review Date | This data element is no longer used in CEDARS. Deprecated as of 2013-2014. This position in the extract is now filler (null). | N/A | N/A | N/A | |
K13 | No Longer An Active Data Element Formerly Last Evaluation Date | This data element is no longer used in CEDARS. Deprecated as of 2013-2014. This position in the extract is now filler (null). | N/A | N/A | N/A | |
K14 | Program Start Date | The date the student began receiving services in the Special Education Program in the reporting district or had a change in the Least Restrictive Environment (LRE) Code reported for the student | [S_WA_STU_SpecialEducation_C]startDate | Yes | Date | 10 |
| K15 | Non-Public Agency | Indicates the non-public agency the school district has contracted with in order for the student to receive services. Note: Descriptions and code values are aligned to the values in CEDARS APPENDIX AC – Non-Public Agency. | [S_WA_STU_SpecialEducation_C]NonPublicAgency | Cond | Int | |
| K16 | PreK Positive Social-Emotional Skills - Entry | The scale score, determined by the team, as to the extent to which the child demonstrates age-appropriate functioning, across a variety of settings and situations in social-emotional skills (including social-relationships) at entry into the special education preschool program. For non-PK students, this element will always report as null (even if the field is populated). | [S_WA_STU_SpecialEducation_C]PreKPosSocEmoSkillEntry | Cond | Int | |
| K17 | PreK Acquisition and Use of Knowledge/Skills - Entry | The scale score determined by the team as to the extent to which the child shows behaviors and skills as indicated by assessments and based on observations from individuals in close contact with the child. For non-PK students, this element will always report as null (even if the field is populated). | [S_WA_STU_SpecialEducation_C]PreKPosSocEmoSkillEntry | Cond | Int | |
| K18 | PreK Appropriate Behaviors and Skills - Entry | The scale score determined by the team as to the extent to which the child shows behaviors and skills as appropriate for their age across a variety of settings and situations For non-PK students, this element will always report as null (even if the field is populated). | [S_WA_STU_SpecialEducation_C]PreKApproBehavSkillEntry | Cond | Int | |
| K19 | PreK Positive Social-Emotional Skills - Exit | Has the child shown any new skills or behaviors related to social-emotional skills since entry data was taken? For non-PK students, this element will always report as null (even if the field is populated). | [S_WA_STU_SpecialEducation_C]PreKPosSocEmoSkillExit | Cond | Int | |
| K20 | PreK Positive Social-Emotional Skills - Progress | Has the child shown any new skills or behaviors related to social-emotional skills since entry data was taken? For non-PK students, this element will always report as null (even if the field is populated). | [S_WA_STU_SpecialEducation_C]PreKPosSocEmoSkillProg | Cond | Int | |
| K21 | PreK Acquisition and Use of Knowledge/Skills - Exit | Has the child shown any new skills or behaviors related to the acquisition and use of knowledge skills since entry data was taken? For non-PK students, this element will always report as null (even if the field is populated). | [S_WA_STU_SpecialEducation_C]PreKAcqKnowSkillExit | Cond | Int | |
| K22 | PreK Acquisition and Use of Knowledge/Skills - Progress | Has the child shown any new skills or behaviors related to acquiring and using knowledge and skills since entry data was taken? For non-PK students, this element will always report as null (even if the field is populated). | [S_WA_STU_SpecialEducation_C]PreKAcqKnowSkillProg | Cond | Int | |
| K23 | PreK Appropriate Behaviors and Skills - Exit | Has the child shown any new skills or behaviors related to appropriate behavior and skills since entry data was taken? For non-PK students, this element will always report as null (even if the field is populated). | [S_WA_STU_SpecialEducation_C]PreKApproBehavSkillExit | Cond | Int | |
| K24 | PreK Appropriate Behaviors and Skills - Progress | Has the child shown any new skills or behaviors related to appropriate behavior and skills since entry data was taken? For non-PK students, this element will always report as null (even if the field is populated). | [S_WA_STU_SpecialEducation_C]PreKApproBehavSkillProg | Cond | Int | |
| K25 | Date of Annual IEP Meeting | The date of the student’s most recent annual IEP team meeting per WAC 392- 172A-03110(3). If the student has not yet had an annual IEP team meeting, then enter the date of the most recent IEP | [S_WA_STU_SPED_X]IEP_AnnualMeetingDate | Yes | Date | 10 |