U - Initial Evaluation and Eligibility Timelines File 2020-2021

Introduction

This file captures information on all currently enrolled students referred for an initial evaluation to determine if a student is eligible for special education. This includes all students referred regardless of their eligibility determination and all related timelines associated with the referral and eligibility processes.

The Initial Evaluation and Eligibility Timelines File includes one record for each Special Education Timeline record occurring during the current school year. If multiple evaluations exist in the current school year, there should be two records to reflect the two evaluations.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis of report results when the report does not return the correct records.

Special Education Timeline Selection

The report selects program enrollment records from the [S_WA_STU_SpEd_Timeline_C] table that occurred during the current school year, based on the following criteria:

The Initial Referral Date must be on or before the last day of the current school year.
The Initial Referral Date must be on or after the first day of the current school year.
The student must have a school enrollment within the current school year.
The student must not be excluded from State Reporting.
The student must not be excluded from CEDARS reporting.

Report Input

For help with report navigation and generation, see How to Find and Generate a Report.

Field	Description
Select Schools	Choose one of the following: Current School Only – Includes all student records associated with the current school that meet selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list. All Schools – Includes all student records on the PowerSchool server that meet selection criteria. The All Schools option is only available when running the report from the District Office.
Current Selection Students	Indicate which students to include in the report by selecting one of the following options: The Selected [Number] Students Only – Run the report for students in the current selection. All Students – Run the report for all students in the current school or district that meet the selection criteria. If you are running the report for a single student, or a group of students, select the students before running the report.
School Year	Choose the year for which to run the report.
Scheduling	Select Schedule to run the report on a specific date and time. Default is Run Now.

Report Output

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Item	Data Element	Description	[Table]FieldName	Reqd	Field Type	Length
U01	School Year	The four-digit year in which the school year ends.	[Terms]LastDay	Yes	Char	4
U02	Serving County District Code	The county district code for the district providing service to the student. Use leading zeroes where necessary.	[Prefs]Value [Prefs]Name=districtnumber	Yes	Char	5
U03	District Student ID	The locally assigned student identifier.	[Students]Student_Number	Yes	VarChar	50
U04	State Student ID (SSID)	The identifier assigned to each WA public school student by OSPI. Rule: This field is not required if the student has not yet been assigned an SSID.	[Students]State_StudentNumber	Con	Char	10
U05	Date of Initial Referral	The date the district received a referral for evaluation to special education. For students transitioning from Part C to Part B, the date of referral would be the date the district was notified by Part C that the student is potentially eligible for Part B.	[S_WA_STU_SpEd_Timeline_C]initialReferralDate	Yes	Date	10
U06	Date District Received Consent	The date the district receives consent from the parent or guardian to proceed with initial evaluation for eligibility of special education services.	[S_WA_STU_SpEd_Timeline_C]consentDate	Yes	Date	10
U07	Date of Initial Evaluation/Eligibility Determination	The date the evaluation team has completed the initial evaluation and determined if the student is eligible to receive special education services.	[S_WA_STU_SpEd_Timeline_C]eligibilityDate	Yes	Date	10
U08	Number of School Days to Complete Initial Evaluation/Eligibility	The number of school days from when the district received parent consent (Element U06 – Date District Received Consent) to when the Initial Evaluation/Eligibility was completed	[S_WA_STU_SpEd_Timeline_C]numSchInitEligibility	Yes	Int	N/A
U09	Reason for Late Initial Evaluation/Eligibility	The reason the initial evaluation/eligibility was not completed within the 35 school day timeline (if applicable).	[S_WA_STU_SpEd_Timeline_C]delayReason	Con	Int	N/A
U10	Outcome of Initial Evaluation/Eligibility	The outcome determined by the evaluation team as to whether the student is found eligible for special education services.	[S_WA_STU_SpEd_Timeline_C]Eligible	Yes	Int	N/A
U11	Date of Initial IEP Meeting	The meeting date when the Initial IEP was completed.	[S_WA_STU_SpEd_Timeline_C]IEPDate	Con	Date	10
U12	Reason for IEP Developed After Third Birthday	The reason the initial IEP was not completed on or before the student’s third birthday (if applicable).	[S_WA_STU_SpEd_Timeline_C]reasonForIEPDevThirdBirth	Con	Int	N/A

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Selection Criteria

Special Education Timeline Selection

Report Input

Report Output

Introduction