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K - Special Education Programs File 2023-2024

Introduction

The Student Special Education Programs includes one record for each student enrollment in a Special Education Program during the current school year. If a student enters, exits, and re-enters the Special Education Program, there should be two records to reflect the two enrollments.


Many Education records are not loading into CEDARS due to the error "SpecEdPrograms.ExitReasonCode must be 1, 2, 3, or 4." Use the following methods to avoid this error:

  • If a student receiving Special Education services exits your district, leave both the Special Education Exit Date (Element K08) and the Special Education Exit Reason Code (Element K09) blank unless the student has stopped receiving Special Education services for one of the four valid values listed in Exit Reason Code before exiting your district.
  • If a student receiving Special Education services exits a school and re-enrolls into another school in your district, change the Location ID (Element K05) of the Special Education record to reflect the new school at which the student is receiving Special Education services.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis of report results when the report does not return the correct records.

Special Education Program Selection

The report selects program enrollment records from the [S_WA_STU_SpecialEducation_C] table that occurred during the current school year, based on the following criteria:

  • The Program Start Date must be on or before the last day of the current school year.
  • The Program Start Date must be on or before the current date.
  • The Program End Date must be on or after the last day of the current school year, or the Program End Date must be blank.
  • The Program Start Date must be before the Program End Date.
  • The student must have a school enrollment within the current school year.
  • The student's school Entry Date must be on or before the current date.
  • The student must not be excluded from State Reporting.
  • The student must not be excluded from CEDARS reporting.

Report Input

For help with report navigation and generation, see How to Find and Generate a Report.

Field

Description

Select Schools

Choose one of the following:

  • Current School Only – Includes all student records associated with the current school that meet the selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list.
  • All Schools – Includes all student records on the PowerSchool server that meet selection criteria.

The All Schools option is only available when running the report from the District Office.

Current Selection Students

Indicate which students to include in the report by selecting one of the following options:

  • The Selected [Number] Students Only – Run the report for students in the current selection.
  • All Students – Run the report for all students in the current school or district that meet the selection criteria.
If you are running the report for a single student, or a group of students, select the students before running the report.
School YearChoose the year for which to run the report.

Scheduling

Select Schedule to run the report on a specific date and time. The default selection is "Run Now."

Report Output

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Item

Data Element

Description

[Table]FieldName

Reqd

Field Type

Length

K01

School Year

The four-digit year in which the school year ends.

[Terms]LastDay

Yes

Char

4

K02

Serving County District Code

The county district code for the district providing service to the student. Use leading zeroes where necessary.

[Prefs]Value

[Prefs]Name=districtnumber

Yes

Char

5

K03

District Student ID

The locally assigned student identifier.

[Students]Student_Number

Yes

VarChar

50

K04

State Student ID (SSID)

The identifier assigned to each WA public school student by OSPI.

Rule: This field is not required if the student has not yet been assigned an SSID.

[Students]State_StudentNumber

Con

Char

10

K05

No longer an Active Data Element.

Formerly Location ID

This data element is no longer used in CEDARS.

Deprecated as of 2014-2015.

This position in the extract is now filler (null).

N/A

N/A

N/A

4

K06

Least Restrictive Enrollment (LRE) Code

The Least Restrictive Enrollment (LRE) Part A Code.

This field is required if element K07 is reported.

[S_WA_STU_SpecialEducation_C]LRECode


Yes

Numeric

2

K07

No longer an Active Data Element.

Formerly Initial Washington Service Date and Special Education Program Start Date

This data element is no longer used in CEDARS.

Deprecated as of 2014-2015.

This position in the extract is now filler (null).

N/A

N/A

N/A

10

K08

Exit Date

The date the student exited the program, reported in the format MM/DD/YYYY.

Rule: This field is required if element K09 is reported.

[S_WA_STU_SpecialEducation_C]EndDate

Con

Date

10

K09

Exit Reason Code

The reason the student exited the program.

Rule: This field is required if element K08 is reported.

[S_WA_STU_SpecialEducation_C] ExitReasonCode


Con

Char

1

K10

No longer an Active Data Element.

This data element is no longer used in CEDARS.

Deprecated as of 2017-2018.

This position in the extract is now filler (null).

N/A

N/A

N/A

10

K11

No longer an Active Data Element.

This data element is no longer used in CEDARS.

Deprecated as of 2017-2018.

This position in the extract is now filler (null).

N/A

N/A

N/A

10

K12

No Longer An Active Data Element

Formerly Last IEP Review Date

This data element is no longer used in CEDARS.

Deprecated as of 2013-2014.

This position in the extract is now filler (null).

N/A

N/A

N/A


K13

No Longer An Active Data Element

Formerly Last Evaluation Date

This data element is no longer used in CEDARS.

Deprecated as of 2013-2014.

This position in the extract is now filler (null).

N/A

N/A

N/A


K14

Program Start Date

The date the student began receiving services in the Special Education Program in the reporting district or had a change in the Least Restrictive Environment (LRE) Code reported for the student

[S_WA_STU_SpecialEducation_C]startDate

Yes

Date

10

K15Non-Public Agency

Indicates the non-public agency the school district has contracted with in order for the student to receive services.

Note: Descriptions and code values are aligned to the values in CEDARS APPENDIX AC – Non-Public Agency.

[S_WA_STU_SpecialEducation_C]NonPublicAgencyCondInt
K16PreK Positive Social-Emotional Skills - Entry

The scale score, determined by the team, as to the extent to which the child demonstrates age-appropriate functioning across a variety of settings and situations in social-emotional skills (including social-relationships) at entry into the special education preschool program.

For non-PK students, this element will always report as null (even if the field is populated).

[S_WA_STU_SpecialEducation_C]PreKPosSocEmoSkillEntryCondInt
K17PreK Acquisition and Use of Knowledge/Skills - Entry

The scale score determined by the team as to the extent to which the child shows behaviors and skills as indicated by assessments and based on observations from individuals in close contact with the child.

For non-PK students, this element will always report as null (even if the field is populated).

[S_WA_STU_SpecialEducation_C]PreKPosSocEmoSkillEntryCondInt
K18PreK Appropriate Behaviors and Skills - Entry

The scale score determined by the team as to the extent to which the child shows behaviors and skills as appropriate for their age across a variety of settings and situations.

For non-PK students, this element will always report as null (even if the field is populated).

[S_WA_STU_SpecialEducation_C]PreKApproBehavSkillEntryCondInt
K19PreK Positive Social-Emotional Skills - Exit

Has the child shown any new skills or behaviors related to social-emotional skills since the entry data was taken?

For non-PK students, this element will always report as null (even if the field is populated).

[S_WA_STU_SpecialEducation_C]PreKPosSocEmoSkillExitCondInt
K20PreK Positive Social-Emotional Skills - Progress

Has the child shown any new skills or behaviors related to social-emotional skills since the entry data was taken?

For non-PK students, this element will always report as null (even if the field is populated).

[S_WA_STU_SpecialEducation_C]PreKPosSocEmoSkillProgCondInt
K21PreK Acquisition and Use of Knowledge/Skills - Exit

Has the child shown any new skills or behaviors related to the acquisition and use of knowledge skills since the entry data was taken?

For non-PK students, this element will always report as null (even if the field is populated).

[S_WA_STU_SpecialEducation_C]PreKAcqKnowSkillExitCondInt
K22PreK Acquisition and Use of Knowledge/Skills - Progress

Has the child shown any new skills or behaviors related to acquiring and using knowledge and skills since the entry data was taken?

For non-PK students, this element will always report as null (even if the field is populated).

[S_WA_STU_SpecialEducation_C]PreKAcqKnowSkillProgCondInt
K23PreK Appropriate Behaviors and Skills - Exit

Has the child shown any new skills or behaviors related to appropriate behavior and skills since the entry data was taken?

For non-PK students, this element will always report as null (even if the field is populated).

[S_WA_STU_SpecialEducation_C]PreKApproBehavSkillExitCondInt
K24PreK Appropriate Behaviors and Skills - Progress

Has the child shown any new skills or behaviors related to appropriate behavior and skills since the entry data was taken?

For non-PK students, this element will always report as null (even if the field is populated).

[S_WA_STU_SpecialEducation_C]PreKApproBehavSkillProgCondInt
K25Date of Annual IEP Meeting

The date of the student's most recent annual IEP team meeting per WAC 392- 172A-03110(3).

If the student has not yet had an annual IEP team meeting, then enter the date of the most recent IEP.

[S_WA_STU_SPED_X]IEP_AnnualMeetingDateYesDate10
K26Interpreter Services Requested for Annual IEP Meeting

Indicates if a student’s family requested and was provided interpreter services for the Annual IEP Meeting reported in Element K25 – Date of Annual IEP Meeting.

RuleIf the date specified for the K25 field is within the selected school year, then this field must not be blank.

[S_WA_STU_SPED_X]AnnualIEPInterpreterCondVarChar2
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