Student Setup

Entering General Demographics

Demographics

Name (last, first, middle)

Enter the student’s preferred name.

Note: Use the format: LastName, FirstName MiddleName

CEDARS “Preferred Last Name”, “Preferred First Name”, “Preferred Middle Name” elements.

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

N/A

60

60

60

CEDARS B06, B07, B08

P223 Validation

Enter the student’s legal name.

CEDARS “Legal Last Name”, “Legal First Name”, “Legal Middle Name” elements.

Note: If populated these names will be pulled for P223. Otherwise, Name (last, first, middle) will be pulled.

[StudentCoreFields]PSCore_Legal_Suffix

[StudentCoreFields]PSCore_Legal_Last_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

[StudentCoreFields]PSCore_Legal_First_Name

10

100

100

100

CEDARS B06, B07, B08

Attendance

Transcript

SSID Request

LAP

Unexcused Absences

Screening

SpTimeline

SpPartC

P223

P223 Validation

Address

Enter the student’s address.

CEDARS “Zip Code” element.

[Students]Street

[Students]City

[Students]State

[Students]Zip

N/A

N/A

N/A

9

CEDARS B20

Home Phone

Enter the student’s home phone number.

[Students]Home_Phone

N/A

Not Required

DOB

Enter the student’s date of birth.

CEDARS “Birth Date” element.

[Students]DOB

10

CEDARS B09

P223

P223H

SSID Request

Screening

SpTimeline

SpPartC

Choose the method by which ethnicity data was collected for this student.

Valid values:

• 1 - Ethnicity reported by parent/guardian or the student
• 2 - Ethnicity not reported by parent/guardian or the student, Observed
• 3 - Student has not yet been resurveyed. (Obsolete as of 2022 - 2023. Replace with 4)
• 4 - Resurvey request not completed by parent/guardian or the student, mapped from legacy code

Choose the method by which race data was collected for this student.

Valid values:

• 1 - Race reported by parent/guardian or the student
• 2 - Race not reported by parent/guardian or the student, Observed
• 3 - Student has not yet been resurveyed. (Obsolete as of 2022 - 2023. Replace with 4)
• 4 - Resurvey request not completed by parent/guardian or the student, mapped from legacy code

Federal Ethnicity and Race: Ethnicity

Choose Yes or No to indicate if the student is Hispanic or Latino.

Valid values:

• -1 – Default, no value
• 0 – No, not Hispanic or Latino
• 1 – Yes, Hispanic or Latino

For CEDARS, students may not decline to specify ethnicity.

CEDARS “Ethnicity Code” element.

Note: If Yes, Hispanic or Latino, is chosen then a Hispanic sub-group must be chosen in the Race Section of the page.

[Students]Fedethnicity

1

CEDARS L05

LAP

Unexcused Absences

Federal Ethnicity and Race: Race

Select the checkbox for the appropriate federal race category.

For CEDARS, students may not decline to specify race.

CEDARS “Race Code” element.

See Appendix Z of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx.

Note: For CEDARS, if Ethnicity is Yes, Hispanic or Latino, then a Race must be selected. When race data entry is not selected, the report output is XX.

[StudentRace]Racecd

[Students]Fedracedecline

3

CEDARS M05

LAP

Unexcused Absences

Scheduling/Reporting Ethnicity

Choose the student’s ethnicity, to be used in PowerSchool reports and certain state reports.

Note: This field was extracted as CEDARS element B11, which is obsolete beginning 2011-2012 school year.

Valid values:

• (B) African American
• (I) American Indian
• (A) Asian
• (C) Caucasian
• (H) Hispanic or Latino
• (P) Pacific Islander

[Students]Ethnicity

1

Attendance

Unexcused Absences

Screening

Gender

Choose the student's gender from the pop-up menu.

Notes:

• Female is stored as F
• Male is stored as M
• Gender not exclusively Male or Female is stored as X
  • Districts must be on PowerSchool 12.0 or higher to see the new Gender X value

CEDARS “Gender” element.

[Students]Gender

1

CEDARS B12

SSID Request

LAP

Screening

SpTimeline

SpPartC

Choose the student's legal gender from the pop-up menu.

Notes:

• Female is stored as F
• Male is stored as M
• Gender not exclusively Male or Female is stored as X
  • Districts must be on PowerSchool 12.0 or higher to see the new Gender X value

Graduation Year

Enter the year the student is scheduled to graduate.

Note: The Transcript uses this field as the Graduation Date in the Header section.

The format expected is MM/YYYY.

[Students]Graduation_Year

7

Transcript

SSN

Enter the student’s social security number.

CEDARS “SSN” element.

[Students]SSN

9

CEDARS B19

Student Number

Enter the locally assigned student number.

CEDARS “District Student ID” element.

[Students]Student_Number

50

CEDARS B04, C03, E03, H03, I03, J03, K03, L03, M03, N03, P03

Attendance

SSID Request

LAP

Unexcused Absences

Screening

SpTimeline

SpPartC

P223 Validation

Birth Country

Enter the student’s country of birth.

CEDARS “Birth Country” element.

[S_WA_STU_X]BirthCountry

2

CEDARS B10

Number Months Non US Attendance in School

Enter the student’s number of months of non-US attendance in school.

CEDARS “Number of Months Non US Attendance in School” element.

Note: Prior to 2012-2013 this was element J16.

[S_WA_STU_X]NumMonthsNonUSASch

2

CEDARS B34

Entering Health and Other Information

Health

Date each dose was given

Enter the date each dose was given for the respective Vaccine Name.

[HealthStudDoesRec]DateAdministered

10

Immunizations

Modify Information

District Entry Date

Enter the date the student began attending class in the district.

Note: This field is also available on the State/Province–Washington page.

CEDARS “District Enrollment Date” element.

[Students]DistrictEntryDate

10

CEDARS B14

SSID Request

Other Information

Homeless Code

Enter the homeless code if the student was homeless.

Note: No longer used for state reporting; was CEDARS B21. See Primary Nighttime Residence on the State/Province-WA page.

[Students]Homeless_Code

1

N/A

Primary Language Code

Choose the student’s native or first spoken language.

Note: This field is also available on the State/Province – Washington page.

CEDARS “Primary Language Code” element.

See Appendix K of the CEDARS Data Manual Appendices document for valid values.

[Students]PrimaryLanguage

3

CEDARS B17

Entering Parent/Guardian Information

Parents

Parent Information

Mother’s Name

Enter the mother’s name.

Format: LastName, FirstName MiddleName

[Students]Mother

max 37

Transcript

Father’s Name

Enter the father’s name.

Format: LastName, FirstName MiddleName

[Students]Father

max 37

Transcript

Guardian Name & Info

Last, First, Middle

Enter the guardian’s name.

Format: LastName, FirstName MiddleName

Note: Guardian name is reported, if populated. Otherwise, Father and Mother names are reported.

[Students]Guardian_Ln

[Students]Guardian_Fn

[Students]Guardian_Mn

max 37

Transcript

Entering WA State Information

State/Province - WA

Exclude from All State Reports

Choose Yes or No from the pop-up menu to exclude the student from Washington state reporting.

A selection of Yes will exclude the student from certain state reports (see list at right).

[Students]State_ExcludeFromReporting

1

CEDARS B, C, D, E, H, I, J, K, L, M, P

Attendance

SSID Request

LAP

Unexcused Absences

Screening

SpTimeline

SpPartC

Immunizations

P223

P223H

Weapons

SpSuspExpel

Exclude From CEDARS Reports Only

Select the checkbox to exclude the student from CEDARS reporting (this only functions in the 2013-2014 versions and later).

[S_WA_STU_X]ExcludeFromCEDARS

1

CEDARS B, C, D, E, H, I, J, K, L, M, N, P

Exclude From P223 Reports Only

Select the checkbox to exclude the student from the P223 and P223H reports.

[S_WA_STU_X]ExcludeFromP223

1

P223

P223H

P223 Exclusion Reason

Choose the reason the student was excluded from the P223 report.

Note: Reasons must be defined at the district level. This field is not used for state reporting.

[S_WA_STU_X]P223ExclReason

N/A

General Information

Enter the student’s legal name.

CEDARS “Legal Last Name”, “Legal First Name”, “Legal Middle Name” elements.

[StudentCoreFields]PSCore_Legal_Suffix

[StudentCoreFields]PSCore_Legal_Last_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

[StudentCoreFields]PSCore_Legal_First_Name

10

100

100

100

CEDARS B06, B07, B08

Attendance

Transcript

SSID Request

LAP

Unexcused Absences

Screening

SpTimeline

SpPartC

This is the Student’s Primary School

Choose Yes or No from the pop-up menu based on whether this school has primary responsibility for the student.

CEDARS “Is Primary School” element.

[S_WA_STU_X]PrimarySchool

1

CEDARS C10

School Choice Option

Choose a value from the pop-up menu based on whether the student attends the school due to the school choice option as defined by NCLB Section 1116(b)(1)(E).

CEDARS “School Choice Code” element.

Valid values:

• 0 - Not Applicable
• 1 - Public School Choice (Federal requirement - NCLB)
• 2 - Persistently Dangerous Schools (Federal requirement - NCLB)
• 3 - Student Enrollment Options (State Law)

[S_WA_STU_X]SchoolChoice

1

CEDARS C11

School Entry Date

Enter the date the student began attending class in this school.

[Students]SchoolEntryDate

10

CEDARS C06

District Entry Date

Enter the date the student began attending class in the district.

CEDARS “District Enrollment Date” element.

[Students]DistrictEntryDate

10

CEDARS B14

SSID Request

Secure Student Identifier (SSID)

Enter the identifier assigned to each WA public school student by OSPI.

CEDARS “SSID” element.

[Students]State_StudentNumber

10

CEDARS B05, C04, E04, H04, I04, J04, K04, L04, M04, N04, P04

Attendance

Transcript

SSID Request

LAP

Unexcused Absences

P223 Validation

Homeless (For 2010-2011)

Note: No longer used for state reporting; was CEDARS B21. Use Primary Nighttime Residence beginning 2011-2012.

Choose Yes or No from the pop-up menu based on whether the student was homeless as defined in the McKinney-Vento Act, Section 725(2) during 2010-2011.

[Students]Homeless_Code

1

N/A

Primary Nighttime Residence (beginning 2011-2012)

Choose an option from the pop-up menu based on whether the student is homeless as defined in the McKinney-Vento Act, Section 725(2).

Valid values:

• (N) Student has not been identified as homeless
• (A) Shelters
• (B) Doubled-Up
• (C) Unsheltered
• (D) Hotels/Motels

CEDARS “Is Student Homeless” element.

Note: Required beginning 2011-2012 to indicate a student’s homeless status.

[S_WA_STU_X]PriNighttimeRes

1

CEDARS B21

Student Exchange Status (B24) 

Choose an option from the pop-up menu.

Valid values:

• (N) No
• (J) J-1 VISA Foreign Exchange Student
• (F) F-1 VISA Student

CEDARS “Is F1 Visa Foreign Exchange Student”

[S_WA_STU_X]ForeignExchange

1

CEDARS B24

P223

P223H

Is the Student in Foster Care?

Choose Yes or No from the pop-up menu based on whether the student is in the state’s foster care program.

CEDARS “Is Student in Foster Care” element.

[S_WA_STU_X]FosterCare

1

CEDARS B25

Birth Country

Enter the student’s country of birth.

CEDARS “Birth Country” element.

[S_WA_STU_X]BirthCountry

2

CEDARS B10

Select the language the student's family prefers to communicate in with the school.

Search for a language based on the description or code and then select the language from the list box. You can also directly select a language from the list box.

Note: You can select multiple languages but if the codes associated with each language you select, exceeds 40 characters along with the commas, then the following message is displayed:

“Deselect a few languages, maximum limit reached“.

In this case, you will have to deselect some languages and then submit the record.

CEDARS “Language Spoken at Home” element.

See Appendix K of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx.

Primary Language (First learned language spoken by the student)

Choose the student’s native or first spoken language.

Note: This field provides a choice of letters A-Z. Selecting a letter populates a pop-up menu with languages beginning with the selected letter. Choose the appropriate language from the pop-up menu.

CEDARS “Language Spoken at Home” element.

See Appendix K of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx.

[Students]PrimaryLanguage

3

N/A

Language Spoken at Home (Primary language the student speaks at home)

Choose the primary language spoken in the student’s home. This language may change over time.

Note: This field provides a choice of letters A-Z. Selecting a letter populates a pop-up menu with languages beginning with the selected letter. Choose the appropriate language from the pop-up menu.

CEDARS “Language Spoken at Home” element.

See Appendix K of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx.

[S_WA_STU_X]LanguageAtHome

3

CEDARS B18

Select the language the student's family prefers to communicate in at home.

Note: This field provides a choice of letters A-Z. Selecting a letter populates a pop-up menu with languages beginning with the selected letter. Choose the appropriate language from the pop-up menu.

CEDARS “Language Spoken at Home” element.

See Appendix K of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx.

Serving County District Code

Choose the county district code for the district providing service to the student. Use leading zeroes where necessary.

Note: Update the valid values list at District Setup > Districts of Residence > [New/Edit] District of Residence.

[Students]DistrictOfResidence

5

Home County District Code

Choose the student’s county of residence from the pop-up menu.

Note: Update the valid values list at District Setup > Districts of Residence > [New/Edit] District of Residence.

See Appendix A of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx.

CEDARS “Resident County District Code” element.

Note: When a value is not entered, CEDARS B03 is reported as the district number.

[S_WA_STU_X]CountyOfRes

5

CEDARS B03

Resident District Code to Report on P223.
Only required if different from serving district.

Choose the student’s district of residence from the pop-up menu.

Note: Update the valid values list at District Setup > Districts of Residence > [New/Edit] District of Residence.

See Appendix A of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx.

Note: When a value is not entered the P223 uses the local district number.

[S_WA_STU_X]P223DistOfRes

P223

P223H

Kindergarten Program Enrollment

Choose the student’s kindergarten program from the pop-up menu.

Valid values:

• 1) K1 - Full-day Kindergarten (Program with 900 or more Instructional hours annually)
• 2) K2 - Part-day Kindergarten (Program with fewer than 900 instructional hours annually)

Notes:

• Used for evaluation of grade level 0 students to populate CEDARS B13.
• This field is also available at Start Page > Select a Student > Transfer Info > Previous Enrollment

[S_WA_STU_X]KinderProgram

1

CEDARS B13

Kindergarten Program State Funding

Choose the student’s kindergarten state funding from the popup menu.

Valid values:

• (0) No state Kindergarten Funding (0 FTE)
• (1) Full-day state funded Kindergarten (1.0 FTE)
• (2) Part-day state funded Kindergarten (0.5 FTE)

Used to set the student’s FTE value for P223. This is only required if different from the value set on the school/School Info page.

[S_WA_STU_FTE_X]Kinder_Prog_State

1

P223

Immigrant

Choose Yes or No from the pop-up menu based on the student’s immigrant status.

CEDARS “Is Student Identified As Immigrant” element.

[S_WA_STU_X]Immigrant

1

CEDARS B31

Initial USA Public School Enrollment

Enter the student’s initial USA public school enrollment date.

CEDARS “Initial USA Public School Enrollment” element.

Note: Prior to 2012-2013 this was element J14.

[S_WA_STU_X]InitialUSAEnrollment

10

CEDARS B32

Number Months US Attendance in School

Invalid beginning 2014-2015

Enter the student’s number of months of US attendance in school.

CEDARS “Number Months US Attendance in School” element.

Note: Prior to 2012-2013 this was element J15.

[S_WA_STU_X]NumMonthsUSASch

2

CEDARS B33

Number Months Non US Attendance in School

Enter the student’s number of months of non-US attendance in school.

CEDARS “Number of Months Non US Attendance in School” element.

Note: Prior to 21012-2013 this was element J16.

[S_WA_STU_X]NumMonthsNonUSASch

2

CEDARS B34

FTE Calculation Overrides – See the separate FTE Overrides page

Running Start (RS) Enrollment

RS Program

Choose the student’s Running Start program status from the pop-up menu. Leave the option blank if the student is not enrolled in Running Start.

Valid values:

• (1) Concurrently Enrolled Student
• (2) College Only Student

[S_WA_STU_X]RunningStart

1

P223

Part-Time Status and Services

Private School Student?

Choose the Private School Student type from the pop-up menu based on whether the student is enrolled in an approved private school and attending class part-time.

CEDARS “Is Approved Private School Student Attending Part Time” element.

Valid values:

• 0 - No
• 1 - Yes, student is/was a private school student participating in public school courses and has not claimed any ALE funding in any month through the January count date.
• 2 - Yes, student is/was a private school student participating in public school ALE courses. The student's ALE Enrollment was claimed for at least a month through the January count date but never for more than 0.8 .
• 3 - Yes, student is/was a private school student participating in public school ALE courses and in at least one month through the January count date, the student's ALE Enrollment was claimed as greater than 0.8 FTE.

Note: Yes and No values are obsolete starting 2012-2013. Replace No with 0. Replace Yes with 1, 2, or 3, as appropriate.

[S_WA_STU_X]PrivateSchoolPartTime

1

CEDARS B22

Private School Service Type?

Choose the private school service type from the pop-up menu. Leave the option blank if the student is not enrolled in private school.

Valid values:

• (1) Basic Educational Services
• (2) Ancillary Educational Services

[S_WA_STU_X]PrivateSchoolServiceType

1

P223

Home-Based Student?

Choose the Home-Based Student type from the pop-up menu based on whether the student is home-schooled and attending class part-time.

CEDARS “Is Home Based Student Attending Part Time” element.

Valid values:

• 0 - No
• 1 - Yes, student is/was a home school student participating in public school courses and has not claimed any ALE funding in any month through the January count date.
• 2 - Yes, student is/was a home school student participating in public school ALE courses. The student's ALE Enrollment was claimed for at least a month through the January count date but never for more than 0.8 FTE.
• 3 - Yes, student is/was a home school student participating in public school ALE courses and in at least one month through the January count date, the student's ALE Enrollment was claimed as greater than 0.8 FTE.

Note: Yes and No values are obsolete starting 2012-2013. Replace No with 0. Replace Yes with 1, 2, or 3, as appropriate.

[S_WA_STU_X]HomeBasedPartTime

1

CEDARS B23

Home-Based Service Type?

Choose the home-based service type from the pop-up menu. Leave the option blank if the student is not home-schooled and is attending class part-time.

Valid values:

• (1) Basic Educational Services
• (2) Ancillary Educational Services

[S_WA_STU_X]HomeBasedServiceType

1

P223

Program Code

Choose the state assigned program code for which the student receives services from the drop-down list.

CEDARS “Program Code” element.

Refer to Appendix F of the CEDARS 2023-2024 school year for the complete list of available codes. http://www.k12.wa.us/CEDARS/Manuals.aspx.

Note: Users who are unable to view the lunch page will not see program code 19, and users who are unable to view the Special Education Enrollments page will not see program code 36.

[S_WA_STU_SpecialPrograms_C]ProgramCode

2

CEDARS I06

LAP

Program Start Date

Enter the date the student enrolled in the program, in the format MM/DD/YYYY.

CEDARS “Program Start Date” element.

Rule: This value must be greater than or equal to the date the student enrolled in the district. If multiple district enrollment dates exist, then the value must be greater than or equal to the oldest (first) district enrollment date.

[S_WA_STU_SpecialPrograms_C]StartDate

10

CEDARS I07

LAP

Program End Date

Enter the date the student exited the program, in the format MM/DD/YYYY.

CEDARS “Program End Date” element.

[S_WA_STU_SpecialPrograms_C]EndDate

10

CEDARS I08

LAP

Exit Reason Code

Choose an exit reason code from the pop-up menu to indicate the reason the student exited the program.

CEDARS “Exit Reason Code” element.

Valid values:

• a - Program no longer needed
• b - Graduated (not to be used with WA Reading Corps Literacy Support)
• c - No longer enrolled
• d - Opted out of program (students/parent/ guardian withdrew from program)
• e - No longer used. Inactive valid value
• f - Other
• g - Transferred to GED Program (only for use with GRADS program students)
• h - End of school year transition
• i - Student no longer qualifies for gifted program services based upon multiple objective assessment results (only for use with Gifted Program)
• k - Parent/Guardian/Student declined services for this year only (only for use with Gifted Program)

[S_WA_STU_SpecialPrograms_C]ExitReasonCode

1

CEDARS I09

LAP

Qualification Code (this field is not displayed when Program Code = 19, 30, 36, 40, 41, 42, or 43)

Free/Reduced Price Meal Eligibility Status (this field is displayed when Program Code = 19)

GRADS Program Code (this field is displayed when Program Code = 30)

Disability code (this field is displayed when Program code = 36)

Student participating in a 1418 Reengagement Program Cod. (this field is displayed when Program Code = 40)

WA State Seal of Biliteracy (this field is displayed when Program Code = 41 or 42)

Truancy Action Code (this field is displayed when Program Code = 43) - Obsolete 18-19 forward.

Enter the code indicating the reason the student qualifies for the program.

CEDARS “Qualification Code” element.

Notes: If the value of Element I06 was not in 19, 30, 36, 40, 41, 42, or 43, then the field I10 is disabled from data entry with the message: 'Qualification Code not collected for the Program Code selected.

If Element I06 - Attribute or Program Code = 19, then I10 will have the following additional option:

• '8 - Meal Application Foster Child – Free'.

If Element I06 - Attribute or Program Code = 40, Element I10 is updated to be a drop-down with the values mentioned in Appendix R of the CEDARS Data Manual Appendices document for valid values. The page also includes a note stating that 'If you know the program code, type in the value.'

If element I06, Program Code, is set to “36 – Student Identified With a Disability”, the user page will change and Qualification Code will be relabeled “Disability Code” with a pop-up menu of values from CEDARS Appendix I.

http://www.k12.wa.us/CEDARS/Manuals.aspx

[S_WA_STU_SpecialPrograms_C]QualificationCode

60

CEDARS I10

LAP

Associated School

The school associated with the special program enrollment. The default value is the school the student is enrolled in at the time the record is created.

[S_WA_STU_SpecialPrograms_C]SchoolID

4

CEDARS I05

Identification Assessment (this field is displayed when Program Code = 6, 7, 37, 38, or 44)

The assessment identified is the measure that most heavily influences identification of student eligibility for LAP services.

Note: Refer to the the CEDARS Data Manual and Appendices for a list of valid values. 

[S_WA_STU_LAPINFO_C]IdentificationAssessment

CEDARS Q08

Amount of Academic Growth (this field is displayed when Program Code = 6, 7, 37, 38, or 44)

The amount of academic growth gained by students participating in the LAP.

[S_WA_STU_LAPINFO_C]AcademicGrowth

CEDARS Q09

Progress Monitoring Assessment (this field is displayed when Program Code = 6, 7, 37, 38, or 44)

The assessment that is used to monitor student progress.

Note: Refer to CEDARS Q for valid codes.

[S_WA_STU_LAPINFO_C]ProgressMonitoringAssessment

CEDARS Q10

Beginning Score (this field is displayed when Program Code = 6, 7, 37, 38, or 44)

The raw score or scale score from the progress monitoring assessment. Report the scale score rather than the raw score unless a scale score is not available. Fields allow decimal numbers to be entered.

[S_WA_STU_LAPINFO_C]BeginningScore

CEDARS Q11

Date of Beginning Score (this field is displayed when Program Code = 6, 7, 37, 38, or 44)

The date that the initial progress monitoring assessment was given.

[S_WA_STU_LAPINFO_C]DateBeginning

CEDARS Q12

End Score (this field is displayed when Program Code = 6, 7, 37, 38, or 44)

The raw score or scale score from the progress monitoring assessment. Report the scale score rather than the raw score unless a scale score is not available. Fields allow decimal numbers to be entered.

[S_WA_STU_LAPINFO_C]EndScore

CEDARS Q13

Date of End Score (this field is displayed when Program Code = 6, 7, 37, 38, or 44)

The date that the final progress monitoring assessment was given.

[S_WA_STU_LAPINFO_C]DateEnd

CEDARS Q14

Extended Learning Time Intervention (this field is displayed when Program Code = 6, 7, 37, 38, or 44)

Extended day learning occurs outside the required basic education allotted time period and can include before-school hours, after-school hours, on Saturdays, and during the summer. For students who receive multiple extended learning time interventions, choose the primary intervention.

Valid Values:

• BA – Before/After school instruction
• HC – Homework Club
• BP – Book Programs
• CI – Computer-Based or Online Instruction
• SP – Saturday Programs
• NE – No Extended Learning Programs offered
• O – Other
• MA – Mentoring by an adult
• MP – Mentoring by a peer
• FE – Family Engagement Services
• CP – Community Partners
• EL – Specialized Literacy Instruction for ELs
• BH – Behavioral Health
• BM – Behavior Support and Monitoring
• RJ – Restorative Justice
• SI – Social Skills Instruction
• DL - Dual Language

[S_WA_STU_LAPINFO_C]ExtendedLearningTime

CEDARS Q15

Intervention During Regular School Day (this field is displayed when Program Code = 6, 7, 37, 38, or 44)

Tutoring includes any interaction with a trained adult or peer using an intervention program or practice that addresses students’ unique academic needs during the regular school day.

Note: The code "DL - Dual Language" is also added to this field. 

[S_WA_STU_LAPINFO_C]Tutoring

CEDARS Q16

At Grade Level Student Met Learning Goal (this field is displayed when Program Code = 6, 7, 37, 38, or 44)

Based on assessment(s) and/or progress monitoring, it was determined that the student no longer needed supplemental education services to meet standards in the general education classroom. The student is eligible to exit LAP (but does not necessarily need to be exited from CEDARS).

[S_WA_STU_LAPINFO_C]MetLearningGoal

CEDARS Q17

Defining English Learners Status

State/Province - WA > English Learners (Limited English Proficiency) Information

State Transitional Bilingual Program (STBP)

Choose Yes or No from the pop-up menu to indicate whether the student participates in the STBP.

[S_WA_STU_LEP_X]LEP

N/A

Attendance

P223

LAP

Unexcused Absences

ELL Program Enroll Date (Only if STBP is Yes)

Enter the date the student began attending the ELL Program.

[S_WA_STU_LEP_X]ELLEntryDate

10

P223

ELL Program Exit Date

(Only if STBP is Yes)

Enter the date the student stopped attending the ELL Program.

[S_WA_STU_LEP_X]ELLExitDate

10

P223

Initial Placement Test Date

Enter the first date the student was placed in the program in Washington state. Reported in the format MM/DD/YYYY.

CEDARS “Initial WA Placement Test Date” element.

[S_WA_STU_LEP_X]LEPInitialWAPlacementDate

10

CEDARS J13

Exited Transitional Bilingual Instruction Program (TBIP – Formerly STBP)

Check to indicate the student exited the TBIP. Students who exited also require an ELL Program Exit Date.

[S_WA_STU_LEP_X]ExitTBIP

1

P223

Include as exited TBIP on P223 for Years:

Choose the years the student should be counted on the P223 as Exited TBIP.

Example: To count as exited on the 2013-2014 P223, choose the 2013-2014 and 2014-2015 years.

Note: The checkbox for Exited Transitional Bilingual Instruction Program must also be checked.

Valid values:

• 16-17 and 17-18
• 15-16 and 16-17
• 14-15 and 15-16
• 13-14 and 14-15
• 12-13 and 13-14
• 11-12 and 12-13
• 10-11 and 11-12
• 09-10 and 10-11

[S_WA_STU_LEP_X]ExitTBIPYearID

2

P223

Adding Limited English Proficiency Program Enrollments

State/Province - WA > Limited English Proficiency Program Enrollments > Edit/New

Instructional Model Code

Choose the instructional model code from the pop-up menu.

CEDARS “Instructional Model Code” element.

Valid values:

• A - Two Way Dual Language
• B - Transitional Bilingual - Late Exit
• C - Transitional Bilingual - Early Exit
• D - Content ESL (sheltered instruction)
• E - Supportive Mainstream (formerly pull out model)
• N - Newcomer Program
• P - Waiver (Parent Waiver from Program Services)
• O - One Way Dual Language

[S_WA_STU_LEP_C]InstModelCode

1

CEDARS J06

Program Status Start Date

Enter the date the student enrolled in the program, in the format MM/DD/YYYY.

CEDARS “Start Date” element.

[S_WA_STU_LEP_C]StartDate

10

CEDARS J07

Program End Date

Enter the date the student exited the program, in the format MM/DD/YYYY.

CEDARS “Exit Date” element.

Note: This field must be populated if a CEDARS Exit Reason Code is chosen.

[S_WA_STU_LEP_C]EndDate

10

CEDARS J08

Placement Test Code (J18)

Choose the code that represents the most recent placement test the student took in Washington.

CEDARS “Placement Test Code” element.

Valid values:

• 1 - LASO
• 2 - LPTS
• 3 - PLAS
• 4 - WLPT
• 5 - WELPA
• 6 - ELPA21 Screener (in Washington Public Schools)
• 7 - ELPA21 Annual Assessment (not in Washington Public Schools)
• 8 - WIDA ACCESS updated description

[S_WA_STU_LEP_C]PlacementTestCode

1

CEDARS J18

Grade Level at Placement

The student’s grade level at the time of the most recent placement test.

CEDARS “Grade Level at Placement” element.

Valid values:

• PK - Students aged 0-5 enrolled in any Pre-Kindergarten program
• K1 - Kindergarten (20 hours per week for 180 days - full day, full year)
• K2 - Kindergarten (any other hour/day configuration)
• 1 - First to 12 - Twelth

See Appendix I of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx.

[S_WA_STU_LEP_C]GradeLevelAtPlacement

2

CEDARS J19

Exit Reason Code

Choose an exit reason code from the pop-up menu to indicate the reason the student exited the program.

CEDARS “Exit Reason Code” element.

Valid values:

• a - Re-designated/Transitioned
• b - Graduated
• c - Drop-out
• d - Left for other Reasons (left district for unknown reasons)
• e - Transferred/Moved out of district
• h - Deceased
• m - Student moved out of country
• t - Transfer within district, or between models (except due to parent waiver), or end of school year rollover
• o - Student tested but did not qualify
• p - Re-designated / Parent written request to change original Home Language Survey (HLS) responses
• n - Change of Ethnicity/Race Status (Native American students receiving title III English Language Services)
• f - No longer used (Parent Waiver)
• g - No longer used (Primary LEP factors attributed to Special Education)
• i - No longer used (Expulsion, Long Term)

Note: This field should be blank unless the student exited the program.

[S_WA_STU_LEP_C]ExitReasonCode

1

CEDARS J09

Placement Test Score (Element J20)

Enter the student’s program placement test score.

CEDARS “Placement Test Scale Score” element.

Note: Valid value range is 0-999.

[S_WA_STU_LEP_C]PlacementTestScore

4

CEDARS J20

Placement Status (Element J21)

Choose the level associated with the student’s score.

CEDARS “Placement Status” element.

Valid values:

• 1 – Beginning/Advanced Beginning
• 2 – Intermediate
• 3 – Advanced
• 4 - Tested But Did not Qualify
• 5 - Tested But Did not Qualify
• 6 - Developing

Note: Level descriptions change based on the option selected in element J18. The page will display the correct description according to the matrix found in the CEDARS Appendices for 17-18 document (Appendix N) http://www.k12.wa.us/CEDARS/Manuals.aspx

[S_WA_STU_LEP_C]PlacementLevel

1

CEDARS J21

Placement Test Date (Element J22)

Enter the date the student took the placement test, in the format MM/DD/YYYY.

CEDARS “Placement Test Date” element.

[S_WA_STU_LEP_C]PlacementTestDate

10

CEDARS J22

Select the test score from the drop-down list.

Valid values:

• 0.0
• 1.0
• 1.5
• 2.0
• 2.5
• 3.0
• 3.5
• 4.0
• 4.5
• 5.0
• 5.5
• 6.0

Program/Eligibility Designation

Choose the program designation appropriate for student being reported.

CEDARS “Program/Eligibility Designation” element.

Valid values:

• 1 – State Transitional Bilingual Instructional Program
• 2 – No longer an active valid value (Invalid beginning 2012-2013)
• 3 – Native American Student receiving, under Title III, English Language Development services
• 4 – Reclassified

[S_WA_STU_LEP_C]ProgramEligDesignation

1

CEDARS J17

Initial USA Placement Date (Invalid beginning 2011-2012)

Enter the first date the student was placed in the program in the U.S., in the format MM/DD/YYYY.

Note: This field is not required for state reporting beginning 2011-2012. This was CEDARS element J14; it has become element B32.

[S_WA_STU_LEP_C]InitialUSAPlacementDate

N/A

N/A

Number of Months US Attendance (Invalid beginning 2011-2012)

Enter the number of months the student attended school in the U.S. (grade levels PK - 12) prior to enrolling in this district.

Note: This field is not required for state reporting beginning 2011-2012. This was CEDARS element J15; it has become element B33.

[S_WA_STU_LEP_C]NumberofMonthsUSAtt

N/A

N/A

Number of Months Non US Formal Education (Invalid beginning 2011-2012)

Enter the number of months the student received formal education outside the U.S. in their native language (grade levels PK – 12) prior to enrolling in this district.

Note: This field is not required for state reporting beginning 2011-2012. This was CEDARS element J16; it has become element B34.

[S_WA_STU_LEP_C]NumberOfMonthsNonFormal

N/A

N/A

Associated School

The school associated with the special program enrollment. The default value is the school the student is enrolled in at the time the record is created.

[S_WA_STU_LEP_C]SchoolID

4

CEDARS J05

Defining Special Education Information

State/Province - WA > Special Education Information

Special Education

Choose Yes or No from the pop-up menu based on whether the student is in the Special Education program.

[S_WA_STU_SPED_X]SpecialEducation

1

Attendance

IEP is current

Select the checkbox if the student’s Individualized Education Program enrollment is current.

[S_WA_STU_SPED_X]IEP_Current

1

Not Required

Receiving Services

Select the checkbox if the student is receiving services for a special education program.

[S_WA_STU_SPED_X]RecSpedServices

1

Not Required

Disability Status (No longer used for CEDARS. Use Special Program Enrollment below.)

Select (01) Developmental Delays (only valid for students under the age of 10) option from the drop-down list.

See Appendix I of the CEDARS Data Manual Appendices document for valid values.

For CEDARS reporting, a student must have a Special Program enrollment with program code 36. The disability status must be entered in that record.

[S_WA_STU_SPED_X]Disability_Status

2

P223H

Initial Washington Service Date

(No longer an active data element.)

Enter the date the student enrolled in the program. Reported in the format MM/DD/YYYY.

CEDARS “Start Date” element.

[S_WA_STU_SPED_X]InitialSvcDate

10

CEDARS K07

Enter the date of the student’s most recent annual IEP team meeting. Reported in the format MM/DD/YYYY.

CEDARS 'Date of Annual EIP Meeting' element.

Select the relevant option from the drop-down list.

Valid values:

• NULL/Blank
• 1 – Interpreter was not requested
• 2 – Interpreter was requested and provided
• 3 – Interpreter was requested, district was unable to provide
• 4 – Student not enrolled in district at time of Annual IEP Meeting

Initial Referral Date

(No longer an active Data Element 2017-2018+)

Enter the date the student was initially referred to the program. Reported in the format MM/DD/YYYY.

CEDARS “Referral Date” element.

[S_WA_STU_SPED_X]InitialReferralDate

10

CEDARS K10

Initial Eligibility Date

(No longer an active Data Element 2017-2018+)

Enter the date the student was initially eligible for the program. Reported in the format MM/DD/YYYY.

CEDARS “Initial Eligibility Date” element.

[S_WA_STU_SPED_X]InitialEligibilityDate

10

CEDARS K11

IEP Previous Review Date

Enter the date of the student’s last IEP Review. Reported in the format MM/DD/YYYY.

An IEP is assumed to be valid for 12 months from this date.

[S_WA_STU_SPED_X]IEP_PrevReviewDate

10

P223H

IEP Due Date Override

Enter the date the student’s IEP expires, if different from the assumed value of 12 months after the IEP Previous Review Date.

[S_WA_STU_SPED_X]IEP_OverrideDate

10

P223H

Special Education Evaluation Date

Enter the date of the student’s last evaluation for placement in the program. Reported in the format MM/DD/YYYY.

An evaluation is assumed to be valid for 36 months from this date.

[S_WA_STU_SPED_X]SpedEval_PrevDate

10

P223H

Special Education Evaluation Due Date Override

Enter the date the student’s Special Education Evaluation expires, if different from the assumed value of 36 months after the Special Education Evaluation Date.

[S_WA_STU_SPED_X]SpedEval_OverrideDate

10

P223H

IFSP Previous Review Date (Ages 0-2)

Enter the date of the student’s last IFSP Review. Reported in the format MM/DD/YYYY.

An IFSP is assumed to be valid for 12 months from this date.

Note: An IFSP is only considered valid for a student younger than age 3.

[S_WA_STU_SPED_X]IFSP_PrevReviewDate

10

P223H

IFSP Due Date Override

Enter the date the student’s IFSP expires, if different from the assumed value of 12 months after the IFSP Previous Review Date.

[S_WA_STU_SPED_X]IFSP_OverrideDate

10

P223H

IFSP Eligibility Date

Enter the date of the student’s IFSP evaluation. Reported in the format MM/DD/YYYY.

An evaluation is assumed to be valid until the student reaches age 3.

[S_WA_STU_SPED_X]IFSP_EligibleDate

10

P223H

K27 - Was Consent Received to Share Information with State Transition Agencies

Indicates whether or not the district has received consent from parent/guardian/adult student to share information such as student name, date of birth, disability, grade, expected graduation date, school district, and school to State Transition Agencies.

Valid values:

N - No, district does not have consent to share data

Y - Yes, district has consent to share data

Adding Special Education P223H Service Enrollment

State/Province-WA > Special Education Information > Edit/New Special Education P223H Service Enrollment

Service Model

Select the service model that applies to this enrollment.

If the enrollment is for an age 0 through 2 program, this field is required.

[S_WA_STU_SpecialEducation_C]ServiceModel

[S_WA_STU_SpecialEducation_C]foreignkey_alpha=P223H

N/A

P223H

Service Entry Date

Enter the date the student enrolled in the program. Reported in the format MM/DD/YYYY.

[S_WA_STU_SpecialEducation_C]StartDate

[S_WA_STU_SpecialEducation_C]foreignkey_alpha=P223H

10

P223H

Service Exit Date

Enter the date the student exited the program. Reported in the format MM/DD/YYYY.

[S_WA_STU_SpecialEducation_C]endDate

[S_WA_STU_SpecialEducation_C]foreignkey_alpha=P223H

10

P223H

Comment

A space for comments.

[S_WA_STU_SpecialEducation_C]ttlSpEdMinutes

[S_WA_STU_SpecialEducation_C]foreignkey_alpha=P223H

75

Not Required

Associated School

The school associated with the special program enrollment. The default value is the school the student is enrolled in at the time the record is created.

[S_WA_STU_SpecialEducation_C]Schoolid

4

Creating Special Education and Exists Information

State/Province - WA > Special Education Information > Edit/New Special Education Enrollments and Exits (CEDARS)

LRE Code

Choose the Least Restrictive Enrollment (LRE) code from the pop-up menu.

CEDARS “LRE Code” element.

See Appendix W of the CEDARS Data Manual of Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx.

[S_WA_STU_SpecialEducation_C]LRECode

2

CEDARS K06

Program Start Date

Enter the date the student enrolled in the program. Reported in the format MM/DD/YYYY.

CEDARS “Start Date” element.

[S_WA_STU_SpecialEducation_C]startDate

10

CEDARS K14

Program End Date

Enter the date the student exited the program. Reported in the format MM/DD/YYYY.

CEDARS “Exit Date” element.

Note: This field must be populated if an exit reason code is chosen.

[S_WA_STU_SpecialEducation_C]endDate

10

CEDARS K08

Exit Reason Code

If the student exited the program, choose an exit reason code from the pop-up menu to indicate the reason the student exited the program.

CEDARS “Exit Reason Code” element.

Valid values:

• 1 - Re-evaluated and no longer needs Special Education Services
• 2 - Aged Out (student obtained age 21 during current reporting school year)
• 3 - No longer used (Graduated with High School Diploma)
• 4 - Parent Revokes Consent for Special Education Services
• 5 - Least Restrictive Environment (LRE) Code change
• 6 - No longer enrolled in District (not to be used to report in-district school transfers)

[S_WA_STU_SpecialEducation_C]exitReasonCode

1

CEDARS K09

Associated School

The school associated with the special program enrollment. The default value is the school the student is enrolled in at the time the record is created.

[S_WA_STU_SpecialEducation_C]SchoolID

4

CEDARS K05

The non-public agency the school district has contracted with in order for the student to receive services.

Select an option if the student's LRE Code = 11.

Early Childhood Program Skills Assessment

(PreK Skills Assessment fields display when a PreK LRE Code is selected)

When adding or editing a record for Special Education Enrollments and Exits (CEDARS) if you select a student whose grade level is less than 0 or 0 (example PK4, K) and select an LRE code under Grade Level PK and Age 3 - 5, the following fields are displayed where you can add or edit data as required. If you select a student whose grade level is 0 and the PreK assessment data exists (entered when the student was PreK in a previous school), then the assessment data is displayed and you can edit this data as required. If you select a student whose grade level is greater than 0 and the PreK assessment data exists (entered when the student was PreK in a previous school), then the assessment data is displayed as read-only. However, if no assessment data exists for the student from the previous school, then the assessment fields are not displayed.

Creating Special Program Enrollment in Special Education (CEDARS I File)

State/Province - WA > Special Education Information > Edit/New Special Program Enrollment in Special Education (CEDARS I File)

(See Student Attributes and Program Enrollments above. Creating a program enrollment from the Special Program Enrollment in Special Education page will only allow program code 36 – Student Identified with a Disability.)

Adding Special Education Timelines

State/Province - WA > Special Education Timeline Requirements > Edit/New Special Education Timeline

(When Initial Evaluation is chosen as Consent Type)

Consent Type

Initial Evaluation

[S_WA_STU_SpEd_Timeline_C]consentType

SpTimeline

Consent Received Date

Enter the date Consent was received

[S_WA_STU_SpEd_Timeline_C]consentDate

10

SpTimeline

CEDARS U06

Enter the number of days it took to complete initial eligibility.

Note: This number is automatically calculated after entering a value in the 'Eligibility Date' field. The number is calculated by counting the number of school calendar in-session days (according to the student's school enrollment(s)) after Consent Received Date, up to and including 'Eligibility Date'.

Click the Calculate button to re-calculate the value if needed.

The date original due date for eligibility determination.

Note: This date is automatically calculated after entering a value in the ''Eligibility Date' field. The date is calculated by counting forward 35 school days (in-session days) from the 'Consent Received Date'.

Eligibility Date

Enter the date of eligibility determination.

[S_WA_STU_SpEd_Timeline_C]eligibilityDate

10

SpTimeline

CEDARS U07

Eligible?

Select the relevant option from the drop-down list to indicate whether the student is eligible.

Valid values:

• (1) Determined Eligible for Special Education Services (Develop IEP)
• (2) Determined NOT Eligible for Special Education Services (Process Complete, no IEP to develop)
• (3) Determined Eligible for Special Education Services (Process Complete, no IEP to develop) - valid starting from school year 2021 - 2022 

If you select an eligible option, the value is changed to 1 and displayed in the report.

If you select the not eligible option, the value is changed to 2 and displayed in the report. 

[S_WA_STU_SpEd_Timeline_C]Eligible

79

U - Initial Evaluation and Eligibility Timelines File 2020-2021

U - Initial Evaluation and Eligibility Timelines File 2021-2022

WA Special Education Initial Evaluation Timeline Report

WA Special Education Part C to Part B Report

Select the relevant option from the drop-down list.

Valid values:

• NULL/Blank
• 1 – Interpreter was not requested
• 2 – Interpreter was requested and provided
• 3 – Interpreter was requested, district was unable to provide
• 4 – Student not enrolled in district at time of Annual IEP Meeting

Reason for Late Initial Evaluation/Eligibility

Select the reason for determination delay.

Valid values:

• (1) Parent and district agreed to extend the evaluation timeline.
• (2) Parent repeatedly failed to produce the child for the evaluation.
• (3) The student transferred in from another district after the consent was obtained and the evaluation had begun but not yet been completed by the SENDING school district, including a determination of eligibility.
• (4) District scheduling/staffing issues and no agreement to extend.
• (5) The agreement to extend the evaluation timeline did not meet requirements.
• (6) Data entry/tracking error(s)
• (7) Other
• ( ) Other (enter specific reason in the "Other Reason" field below). - Option Deactivated as of 2020-2021
• (8) School closures due to COVID-19 (and school staff were unavailable or the parent stated that distance meeting options would impede participation or the assessment)

[S_WA_STU_SpEd_Timeline_C]delayReason

15

SpTimeline

CEDARS U09

Other Reason for Late Initial Evaluation

If Other is selected for Determination Delay Reason, enter the reason for the determination delay.

[S_WA_STU_SpEd_Timeline_C]otherReason

79

SpTimeline

Select the reason the IEP was developed after the 3rd birthday.

Valid values:

• (1) Parent refusal to provide consent caused delayed evaluation or initial services.
• (2) Parent repeatedly failed to produce the child for the evaluation.
• (3) The student transferred in from another district after the consent was obtained and the evaluation had begun but not yet been completed by the SENDING school district, including a determination of eligibility.
• (4) Student was referred to Part C less than 90 days prior to student’s third birthday.
• (5) Transition planning meeting convened by Part C did not occur at least 90 days prior to student’s 3rd birthday.
• (6) Referred to Part B less than 90 days prior to the student’s third birthday.
• (7) District scheduling/staffing issues.
• (8) Parent and district agreed to extend the evaluation timeline (district has documented the agreement to extend).
• (9) Data entry/tracking error(s).
• (10) Other
• (11) School closures due to COVID-19 (and school staff were unavailable or the parent stated that distance meeting options would impede participation or the assessment)
• (12) Student not transitioning from State Part C Birth to Three Program

Adding Special Education Timeline (Consent Type: Part C to Part B) - Obsolete

State/Province - WA > Special Education Timeline Requirements > Edit/New Special Education Timeline

(When Part C to Part B is chosen as Consent Type)

Note: Consent Type Part C to Part B has been disabled for 2020-2021 forward. After consultation with SPED Coordinators in districts it was decided to incorporate this data into the Initial Evaluation consent type and add a Part C to B flag in the Intial Evaluation data entry screen.

Date of Referral from Part C to Part B

Enter the Part C to Part B Referral Date.

[S_WA_STU_SpEd_Timeline_C]consentDate

10

SpPartC

Eligibility Date

Enter the date of eligibility determination.

[S_WA_STU_SpEd_Timeline_C]eligibilityDate

10

SpPartC

Eligible?

[S_WA_STU_SpEd_Timeline_C]Eligible

79

SpPartC

IEP Date (Only available for Part C to Part B)

Enter the IEP Date.

[S_WA_STU_SpEd_Timeline_C]IEPDate

10

SpPartC

Determination Delay Reason

Select the reason for determination delay.

Valid values:

• (1) Parent and district agreed to extend the evaluation timeline.
• (2) Parent repeatedly failed to produce the child for the evaluation.
• (3) The student transferred in from another district after the consent was obtained and the evaluation had begun but not yet been completed by the SENDING school district, including a determination of eligibility.
• (4) District scheduling/staffing issues and no agreement to extend.
• ( ) Other (enter specific reason in the "Other Reason" field below).

[S_WA_STU_SpEd_Timeline_C]DelayReason

10

SpPartC

Other Reason

If Other is selected for Determination Delay Reason, enter the reason for the determination delay.

[S_WA_STU_SpEd_Timeline_C]OtherReason

79

SpPartC

Defining State Graduation Requirements

State/Province - WA > State Graduation Requirements

Expected Year of Graduation

Enter the student's expected year of graduation in format YYYY.

CEDARS “Expected Grad Year” element.

[S_WA_STU_Grad_Req_X]Expected_Grad_Year

4

CEDARS B27

Graduation Requirements Year

Enter the year the student must meet the graduation requirements, in format YYYY.

CEDARS “Grad Requirements Year” element.

Note: This field must be populated for students in grade levels 9 – 12.

Transcript Notes:

• Used as the Graduation Requirements Year in the header section.
• Used to determine which state requirements to include in the Additional State Requirements section.

[S_WA_STU_Grad_Req_X]GradRequirementsYear

4

Transcript

CEDARS B26

Credit Waiver

Enter if student is authorized by district under district policy to waive up to 2 credits.

CEDARS B File defaults to 0 - Not Autorized for students in grades 9-12 if blank.

Reading Standard (Required through class of 2013. Optional for class of 2014/2015. Replaced with "English Language Arts" beginning with class of 2016)

Choose an option from the pop-up menu to indicate whether the Reading standard was met.

Valid values:

• Met
• Not Met
• Waived

Note: When the field [S_WA_STU_Grad_Req_X]ReadingStandard does not contain a value of Met, Not Met or Waived, the Transcript report will convert the student’s WASL High School Reading alpha score into Met, Not Met, or Waived. See the Transcript report for more details.

[S_WA_STU_Grad_Req_X]ReadingStandard

max 7

Transcript

Writing Standard (Required through class of 2013. Optional for class of 2014/2015. Replaced with "English Language Arts" beginning with class of 2016)

Choose an option from the pop-up menu to indicate whether the Writing standard was met.

Valid values:

• Met
• Not Met
• Waived

Note: When the field [S_WA_STU_Grad_Req_X]WritingStandard does not contain a value of Met, Not Met or Waived, the Transcript report will convert the student’s WASL High School Writing alpha score into Met, Not Met, or Waived. See the Transcript report for more details..

[S_WA_STU_Grad_Req_X]WritingStandard

max 7

Transcript

English Language Arts Standard (Optional for class of 2014 and 2015. Required for class of 2016 and later)

Choose an option from the pop-up menu to indicate whether the English Language Arts standard was met.

Valid values:

• Met
• Not Met
• Waived

[S_WA_STU_X]ELAStandard

max 10

Transcript

Mathematics Standard (only required when the Graduation Requirements Year is 2013 or later)

Choose an option from the pop-up menu to indicate whether the Mathematics standard was met.

Valid values:

• Met
• Not Met
• Waived

Note: When the field [S_WA_STU_Grad_Req_X]MathematicsStandard does not contain a value of Met, Not Met or Waived, the Transcript report will convert the student’s WASL High School Mathematics alpha score into Met, Not Met, or Waived. See the Transcript report for more details.

This standard begins with 2013 graduates.

[S_WA_STU_Grad_Req_X]MathematicsStandard

max 7

Transcript

Mathematics Year 1 (Not included on the Transcript 2008 and Beyond)

Choose an option from the pop-up menu to indicate whether Mathematics Year 1 was met.

Valid values:

• Met
• Not Met
• Waived

Note: When the field [S_WA_STU_Grad_Req_X]MathematicsYear1 does not contain a value of Met, Not Met or Waived, the Transcript report will convert the student’s WASL High School Mathematics Year 1 alpha score into Met, Not Met, or Waived. See the Transcript report for more details.

This standard is not included on the transcript for 2008 and beyond.

[S_WA_STU_Grad_Req_X]MathematicsYear1

max 7

Mathematics Year 2 (Not included on the Transcript 2008 and Beyond)

Choose an option from the pop-up menu to indicate whether Mathematics Year 2 was met.

Valid values:

• Met
• Not Met
• Waived

Note: When the field [S_WA_STU_Grad_Req_X]MathematicsYear2 does not contain a value of Met, Not Met or Waived, the Transcript report will convert the student’s WASL High School Mathematics Year 2 alpha score into Met, Not Met, or Waived. See the Transcript report for more details..

This standard is not included on the transcript for 2008 and beyond.

[S_WA_STU_Grad_Req_X]MathematicsYear2

max 7

Science Standard (only required when the Graduation Requirements Year is 2021 or later)

Choose an option from the pop-up menu to indicate whether the Science standard was met.

Valid values:

• Met
• Not Met
• Waived

Note: When the field [S_WA_STU_Grad_Req_X]ScienceStandard does not contain a value of Met, Not Met or Waived, the Transcript report will convert the student’s WASL High School Science alpha score into Met, Not Met, or Waived. See the Transcript report for more details.

Beginning with the graduating class of 2021, it is a graduation requirement to meet the state science standard on the high school assessment or by one of the approved alternatives.

[S_WA_STU_Grad_Req_X]ScienceStandard

max 7

Transcript

Washington State History (only required when the Graduation Requirements Year is 2013 or later)

Choose an option from the pop-up menu to indicate whether Washington State History was met.

Valid values:

• Met
• Not Met
• Waived

Note: When the field [S_WA_STU_Grad_Req_X]StateHistory does not contain a value of Met, Not Met or Waived, the Transcript report will convert the student’s WASL High School History alpha score into Met, Not Met, or Waived. See the Transcript report for more details.

High School and Beyond Plan

Choose an option from the pop-up menu to indicate whether the High School and Beyond plan was met.

Valid values:

• Met
• Not Met
• Waived

[S_WA_STU_Grad_Req_X]HighSchoolBeyond

max 7

Transcript

Culminating Project

Choose an option from the pop-up menu to indicate whether the Culminating Project was met.

Note: This standard is not required for 2015 graduates and later.

Valid values:

• Met
• Not Met

[S_WA_STU_Grad_Req_X]CulminatingProject

max 7

Transcript

Certificate of Academic Achievement

Choose an option from the pop-up menu.

Valid values:

• Earned
• Proficient

[S_WA_STU_Grad_Req_X]CertofAcademicAchieve

6

Transcript

Certificate of Individual Achievement

Choose an option from the pop-up menu.

Note: On the Transcript, this certificate does not appear if the student has earned a certificate of academic achievement.

Valid values:

• Earned
• Proficient

[S_WA_STU_Grad_Req_X]CertofIndividualAchieve

6

Transcript

Washington State Seal of Biliteracy (Obsolete as of 2016. Enter a program record below.)

This field is obsolete as of 2016. Enter/edit information under WA Special Programs Washington State Seal of Biliteracy Enrollments. See also Student Attributes and Program Enrollments.

[S_WA_STU_X]SealOfBiliteracy

1

Transcript

Choose an option if the Armed Services Vocational Aptitude Battery (ASVAB) test is available for the student.

Valid Values:

• 1 - Score available and student not eligible to meet graduation pathway requirement
• 2 - Score available and student eligible to meet graduation pathway requirement

Enter the 4-digit school year in which the test was administered.

Example: 2021

Adding New Previous Schools

State/Province - WA > Previous Schools > Edit/New

Note: Enter any previous schools that the student was enrolled. It is only necessary for schools that are not seen on the student’s Transfer Info page.

School Name

Enter the name of the school.

[S_WA_STU_PreviousSchools_C]SchoolName

max 32

Transcript

City

Enter the city in which the school is located.

[S_WA_STU_PreviousSchools_C]City

max 30

Transcript

State

Enter the state in which the school is located.

[S_WA_STU_PreviousSchools_C]State

2

Transcript

Entry Date

Enter the date that the student first attended the school.

[S_WA_STU_PreviousSchools_C]EntryDate

10

Transcript

Exit Date

Enter the date that the student last attended the school.

[S_WA_STU_PreviousSchools_C]ExitDate

10

Transcript

Concurrent with regular enrollment

Select the checkbox if the previous school enrollment should not break up regular enrollments on the transcript.

Example: A student attends the same high school for four years and concurrently takes a college course online. When the college is added as a Previous School select this checkbox so that the high school enrollment does not appear broken into two records.

[S_WA_STU_PreviousSchools_C]Concurrent

1

Transcript

Kindergarten Program (07-08 CSRS report)

Choose the kindergarten program from the pop-up menu.

Valid values:

• 1) K1 - Full-day Kindergarten (Program with 900 or more instructional hours annually)
• 2) K2 - Part-day Kindergarten (Program with fewer than 900 instructional hours annually)

[S_WA_STU_X]KinderProgram

N/A

Not Required

Resubmit Student

Choose Yes or No from the pop-up menu.

[S_WA_STU_X]Resubmit

N/A

Not Required

Early Education Program (Head Start, Early Start, or Pre-Kindergarten)

Choose Yes or No from the pop-up menu.

[S_WA_STU_X]PreSchool

N/A

Not Required

Dual Language

Choose Yes or No from the pop-up menu.

[S_WA_STU_LEP_X]DualLanguage

N/A

Not Required

State Transitional Bilingual Program (STBP)

Choose Yes or No from the pop-up menu to indicate whether the student participates in the STBP.

[S_WA_STU_LEP_X]LEP

N/A

Attendance

P223

LAP

Unexcused Absences

ELL Program Original Test Date

Enter the date that the student first tested for the STBP.

[S_WA_STU_LEP_X]ELLOrigTestDate

N/A

Not Required

ELL Program Original Test Score

Enter the student’s first test score for the STBP.

[S_WA_STU_LEP_X]ELLOrigTestScore

N/A

Not Required

ELL Program Parent Waiver

Choose Yes or No from the pop-up menu to indicate if the student’s parent submitted a waiver for enrollment in the STBP.

[S_WA_STU_LEP_X]ELLParentWaiver

N/A

Not Required

ELL Program Tracked

Select the checkbox if the student’s English Language Learner program is tracked.

[S_WA_STU_LEP_X]ELLTracked

N/A

Not Required

Learning Assistance Program (LAP) Reading

Choose Yes or No from the pop-up menu to indicate if the student participates in a LAP for reading.

[S_WA_STU_X]LAPReading

N/A

Not Required

Learning Assistance Program (LAP) Math

Choose Yes or No from the pop-up menu to indicate if the student participates in a LAP for math.

[S_WA_STU_X]LAPMath

N/A

Not Required

Title I Targeted Assistance (TAS) Reading

Choose Yes or No from the pop-up menu to indicate if the student receives Title I Targeted Assistance for reading.

[S_WA_STU_X]TASReading

N/A

Not Required

Title I Targeted Assistance (TAS) Math

Choose Yes or No from the pop-up menu to indicate if the student receives Title I Targeted Assistance for math.

[S_WA_STU_X]TASMath

N/A

Not Required

Services from Title I Migrant

Choose Yes or No from the pop-up menu to indicate if the student receives Title I services for migrant status.

[S_WA_STU_X]Migrant

N/A

Not Required

Gifted/Highly Capable

Choose Yes or No from the pop-up menu to indicate if the student qualifies for gifted education.

[S_WA_STU_X]Gifted

N/A

Not Required

Placement in Least Restrictive Environment Part A (Only if Special Education is Yes)

Choose the student’s (Part A) least restrictive environment  from the pop-up menu.

Valid values are available in Appendix W of the Comprehensive Education Data and Research System (CEDARS) Data Manual Appendices. This document is available online at: http://www.k12.wa.us/CEDARS/Manuals.aspx

[S_WA_STU_SPED_X]SpecialEdLREA

N/A

Not Required

Regular AAFTE

Adding WASL Sort Order

State/Province - WA > WASL Sort Order

Note: This data is no longer used for state reporting. The data entry points are retained for historical purposes.

Mathematics Sort Order

The student’s mathematics sort order.

[S_WA_STU_X]WASL_MathTeacher

N/A

Not Required

Reading Writing Sort Order

The student’s reading writing sort order.

[S_WA_STU_X]WASL_RWTeacher

N/A

Not Required

Science Sort Order

The student’s science sort order.

[S_WA_STU_X]WASL_ScienceTeacher

N/A

Not Required

Configuring Vocational Completer

State/Province - WA > Vocational Completer

Note: This page shows all vocational enrollments for the student. The same information is also available for each enrollment under All Enrollments > Edit Enrollment Record.

Tech Prep Completer

Select the checkbox to indicate the student completed a sequence of courses in accordance with the definition of Tech Prep Completer.

CEDARS “Is Tech Prep Completer” element.

[CC]TechPrepCompleter

1

CEDARS H23

Industry Certification

Select the checkbox to indicate the student received certification or passed a certification exam as part of a state or nationally recognized industry certification program for this CTE course.

CEDARS “Has Industry Certification” element.

Notes:

• This field only applies if the course enrollment is associated with an approved CTE course.
• When Industry Certification is checked the value of CTE Assessment defaults to 2 - Yes, took test and passed. If the database has a value other than 2 a Invalid warning is displayed.

[CC]IndustryCert

1

CEDARS H21

Vocational Completer

Select the checkbox to indicate the student acquired 360 hours of instruction in this single CTE course.

CEDARS “Is Vocational Completer” element.

Note: This field only applies if the course enrollment is associated with an approved CTE course.

[CC]VocationalCompleter

1

CEDARS H20

Did the Student Take or Pass a State or Nationally Recognized Assessment Test of Technical Skill and Knowledge?

Choose the appropriate value based on whether the student has taken and/or passed a state or nationally recognized assessment in this approved CTE course.

CEDARS “CTE Assessment” element.

Note: This field only applies if the course enrollment is associated with an approved CTE course.

[CC]CTEAssessment

N/A

CEDARS H24

Kindergarten Program State Funding (FTE)

Choose the student’s kindergarten state funding from the popup menu.

Valid values:

• 0) No state Kindergarten Funding (0 FTE)
• 1) Full-day state funded Kindergarten (1.0 FTE)
• 3) Part-day state funded Kindergarten (0.5 FTE)

[S_WA_STU_FTE_X]Kinder_Prog_State

1

P223

Basic FTE Override

For students enrolled in non-vocational courses, enter an FTE value between 0.00 and 1.0 for the P223 report.

[S_WA_STU_FTE_X]FullTimeEquiv

3

P223

ALE Basic FTE Override

For students enrolled in non-vocational ALE courses, enter an FTE value between 0.00 and 1.0 for the P223 report.

[S_WA_STU_FTE_X]ALE_BasicFTE

3

P223

Vocational FTE Override

For students enrolled in vocational courses, enter an FTE value between 0.00 and 1.0 for the P223 report.

[S_WA_STU_FTE_X]Voc_FullTimeEquiv

3

P223

ALE Vocational FTE Override

For students enrolled in ALE vocational courses, enter an FTE value between 0.00 and 1.0 for the P223 report.

[S_WA_STU_FTE_X]ALE_Voc_FTE

3

P223

Skills Program FTE Override

For students enrolled in courses in a Skills Program, enter an FTE value between 0.00 and 1.0 for P223 report.

[S_WA_STU_FTE_X]Skills_FullTimeEquiv

3

P223

ALE Skills Program FTE Override

For students enrolled in ALE courses in a Skills Program, enter an FTE value between 0.00 and 1.0 for the P223 report.

[S_WA_STU_FTE_X]ALESkills_FTE

3

P223

Basic FTE taken through the Skills Program Override

For students enrolled in Basic courses in a Skills Program, enter an FTE value between 0.00 and 1.0 for the P223 report.

[S_WA_STU_FTE_X]SkillsBasic_FullTimeEquiv

3

P223

ALE Basic FTE taken through the Skills Program Override

For students enrolled in Basic courses in a Skills Program, enter an FTE value between 0.00 and 1.0 for the P223 report.

[S_WA_STU_FTE_X]ALESkillsBasic_FTE

3

P223

Work Based FTE Override

For students enrolled in a Work Based course, enter an FTE value between 0.00 and 1.0 for the P223 report.

[S_WA_STU_FTE_X]WB_FullTimeEquiv

3

P223

Non-Vocational RS FTE

For Running Start students enrolled in a Non-Vocational course, enter an FTE value between 0.00 and 1.0 for the P223 report.

[S_WA_STU_FTE_X]NonVocRSFTE

3

P223

Vocational RS FTE

For Running Start students enrolled in a Vocational course, enter an FTE value between 0.00 and 1.0 for the P223 report.

[S_WA_STU_FTE_X]VocRSFTE

3

P223

Adding Open Doors Enrollments

State/Province - WA > Open Doors Enrollments > Edit/New

Program Start Date

The date the student started the Open Doors program.

[S_WA_STU_OpenDoors_C]StartDate

10

P223

Program Exit Date

The date the student exited the Open Doors Program.

[S_WA_STU_OpenDoors_C]EndDate

10

P223

Open Doors Non Vocational FTE Override

The regular FTE to be reported for this student during this Open Doors program enrollment.

[S_WA_STU_OpenDoors_C]NonVocFTE

3

P223

Open Doors Vocational FTE Override

The vocational FTE to be reported for this student during this Open Doors program enrollment.

[S_WA_STU_OpenDoors_C]VocFTE

3

P223

Attendance Period Requirement Not Met

Select the checkbox to exclude this Open Doors enrollment from the P223 report due to the student not meeting the attendance period requirement.

[S_WA_STU_OpenDoors_C]ExcludeFromP223OD_Att

1

P223

Weekly Status Check Requirement Not Met

Select the checkbox to exclude this Open Doors enrollment from the P223 report due to the student not meeting the weekly status check requirement.

[S_WA_STU_OpenDoors_C]ExcludeFromP223OD_Status

1

P223

Academic Progress Requirement Not Met

Select the checkbox to exclude this Open Doors enrollment from the P223 report due to the student not meeting the academic progress requirement.

[S_WA_STU_OpenDoors_C]ExcludeFromP223OD_AcProg

1

P223

Comment

Area to enter comments.

Note: This is not used for state reporting.

[S_WA_STU_OpenDoors_C]ODComment

250

N/A

Entering CRDC Information

State/Province-WA > Civil Rights Data Collection (CRDC) > See CRDC Student Setup (2020 - 2021)

Civil Rights Data Collection (CRDC)

Use this page to access CRDC data entry.

N/A

N/A

N/A

Viewing CEDARS Data Validation

State/Province - WA > CEDARS Data Validation

This page displays any validation errors that would be returned in the CEDARS Data Validations report for the current student. If no errors are found, the message “No Errors Found.” is displayed. Using this page has the result of running the report for all CEDARS reports for the single student.

Note: The return of data on this page is impacted by the student's data quality and it may take some time to process.

CEDARS Validation Results

List of validation message for the student.

See the Appendix for valid values.

Note: The OSPI validation message wording is simplified to better relate to PowerSchool terminology. For example, the report returns 'NO DOB' instead of 'Required Field: DistrictStudent.BirthDate (element B09) must be a date in the format MM/DD/YYYY.'

N/A

N/A

N/A

State/Province - WA > CEDARS Data Validation

This page replicates the results of the CEDARS Data Validation report if the report was run for the single student.

Error Message

This is a student-specific validation message based on OSPI Validation Messages used for CEDARS.

The OSPI validation message wording is simplified to better relate to PowerSchool terminology. For example, the report returns 'NO DOB' instead of 'Required Field: DistrictStudent.BirthDate (element B09) must be a date in the format MM/DD/YYYY.'

Note: The error list is limited to student-level validations, with these exceptions:

• Student Grade History (H) is excluded due to the quantity of records and due to the heavy use of custom fields.
• Student Discipline File (P) is excluded due to the availability of the Incident Management Validation Extract File report.

Student Supports

The support category that a student was screened for.

Valid Values:

• 1 - Dyslexia

Indicates the assessment screener used to determine eligibility for state-assigned support.

Valid Values:

• 4 – (PALS)
• 5 – I Station
• 8 – University of Oregon – DIBELS 8th edition
• 9 – Other Assessment
• 10 – Acadience – Reading K-6
• 11 – aimswebPlus
• 12 – Amira
• 13 – Fastbridge Learning
• 14 – Gander
• 15 – i-Ready
• 16 – MAP Reading
• 17 – mCLASS
• 18 – Renaissance

Indicates the date of the screener assessment, or identification with another allowable method, as reported in Element V07 – Identification Assessment Date. If the student has taken more than one identification assessment in Washington for the reported support type, indicate the date of the most recent assessment.

Rule: The month, day and year of the student’s placement test, or identification using another allowable method, must be in the MM/DD/YYYY format. Enter the most recent date the student took the identification assessment.

Indicates the outcome of the screener or other allowable identification method used to determine eligibility for state-assigned support reported in Element V06 – Support Code.

Valid Values:

1 – Screened, not at risk
2 – Screened, at risk
4 – Multilingual Learner, risk unknown
3 – Not screened, at risk

Rule: If the student was screened or identified with another allowable method, report the outcome.

Verifying Attendance Data

Attendance

Attendance

Verify that attendance data is entered for the student.

[Attendance]

[UnexcusedHistorical]

[UnexcusedNotify]

N/A

CEDARS

Attendance

Unexcused Absences

Verifying Historical Grades

Historical Grades

Note: The CEDARS File B report includes historical grades associated with grade level 7 or higher and stores code S1 and S2.

School year (Term)

Verify the term associated with the historical grade.

[StoredGrades]TermID

N/A

Transcript

Store Code

Verify the store code associated with the historical grade.

CEDARS Note: This field is used in calculations related to CEDARS elements B28 and B29. The CEDARS File B report includes historical grades associated with store codes S1 and S2.

Transcript Note: Manually entered grades that do not match a Final Grade Setup storecode will generate a:

• Separate group in the Academic Periods section.
• Separate line in the Report Period and Cumulative Summary section.

[StoredGrades]StoreCode

N/A

CEDARS B28, B29, B30

Transcript

Hist. grade level

Verify the grade level associated with the historical grade.

Note: This field is used in calculations related to CEDARS elements B28 and B29. The CEDARS File B report includes historical grades associated with grade level 7 - 12.

The Transcript includes historical grades associated with grade levels 7 – 12.

[StoredGrades]Grade_Level

N/A

CEDARS B28, B29, B30, H09

Transcript

Course number – Section number

Verify the course number and section number associated with the historical grade.

[StoredGrades]Course_Number

[StoredGrades]SectionID

50

N/A

CEDARS

Transcript

Course number

Verify the course number associated with the historical grade.

[StoredGrades]Course_Number

50

CEDARS

Transcript

Course name

Verify the course name associated with the historical grade.

CEDARS “Course Title” element.

[StoredGrades]Course_Name

20

CEDARS H08

Transcript

Teacher name

Enter the name of the teacher associated with the historical grade.

[StoredGrades]Teacher_Name

N/A

Not Required

Grade

Verify the letter grade awarded for the historical grade record.

CEDARS “Letter Grade” element.

Valid values:

• A = 4.0
• A- = 3.7
• B+ = 3.3
• B = 3.0
• B- = 2.7
• C+ = 2.3
• C = 2.0
• C- = 1.7
• D+ = 1.3
• D = 1.0
• E = 0.0
• F = 0.0
• P = Pass
• N = No Pass
• CR = Credit
• NC = No Credit
• S = Satisfactory
• U = Unsatisfactory
• W = Withdraw

[StoredGrades]Grade

2

CEDARS H10

Transcript

GPA Points

Verify the number of grade points awarded for the historical grade.

Note: This field is used in calculations related to CEDARS element B28. The CEDARS File B report includes historical grades associated with grade points for grade levels 7 – 12 and store codes S1 and S2.

[StoredGrades]Grade_Points

N/A

CEDARS B28

Transcript

Earned credit hours

Verify the credit hours awarded for the historical grade.

Valid range: 00.00 to 99.99

CEDARS “Credits Earned” element.

Note: This field is used in calculations related to CEDARS element B30. The CEDARS File B report includes historical grades associated with potential credit hours greater than 0, for grade levels 7 – 12 and store codes S1 and S2.

[StoredGrades]EarnedCrHrs

6,2

CEDARS B30, H12

Transcript

Potential credit hours

Verify the potential credit hours awarded for the historical grade.

Valid range: 00.00 to 99.99

CEDARS “Credits Attempted” element.

Note: This field is used in calculations related to CEDARS elements B29 and B30. The CEDARS File B report includes historical grades associated with potential credit hours for grade levels 7 – 12 and store codes S1 and S2.

[StoredGrades]PotentialCrHrs

6,2

CEDARS B29, B30, H11

Transcript

Exclude from GPA?

Choose Include or Exclude to determine whether to include this grade in the GPA calculation for the student.

[StoredGrades]ExcludeFromGPA

N/A

Transcript

Exclude this course from CEDARS reporting

Choose Yes or leave the pop-up menu blank. A selection of Yes will exclude the course from certain state reports.

Note: Available only for the CEDARS Courses Catalog (D), Student Schedule (E), Staff (F), Staff Schedule (G) files.

[StoredGrades]State_ExcludeFromReporting

N/A

CEDARS D, E, F, G

State Course Code

Enter the unique course code assigned by the state.

CEDARS “State Course Code” element.

See Appendix V of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx.

[S_WA_SGR_X]StateCourseCode

6

CEDARS D08, H15

CEDARS Course Designation Code is comprised of letter values associated with the following checkbox indicators and used in these reports:

• CEDARS Course Catalog File element D07
• CEDARS Student Grade History File element H13
• Transcript 2008 and Beyond

Advanced Placement Course (A)

Select the checkbox to indicate this is an Advanced Placement course.

[S_WA_SGR_X]Desig_AP

N/A

Transcript

CEDARS H13

Tech Prep (T)

Select the checkbox to indicate this is a Tech Prep course.

[S_WA_SGR_X]Desig_TechPrep

N/A

Transcript

CEDARS H13

International Baccalaureate (I)

Select the checkbox to indicate this is an International Baccalaureate course.

[S_WA_SGR_X]Desig_IB

N/A

Transcript

CEDARS H13

Honors (H)

Select the checkbox to indicate this is an Honors course.

[S_WA_SGR_X]Desig_Honors

N/A

Transcript

CEDARS H13

College Academic Distribution Requirements (CADR) (B)

Select the checkbox to indicate this is a College Academic Distribution Requirements (CADR) course.

[S_WA_SGR_X]Desig_CADR

N/A

Transcript

CEDARS H13

College in the High School (C)

Select the checkbox to indicate this is a College In High School course.

[S_WA_SGR_X]Desig_CollegeInHS

N/A

Transcript

CEDARS H13

Running Start (R)

Select the checkbox to indicate this is a Running Start course.

[S_WA_SGR_X]Desig_RunningStart

N/A

Transcript

CEDARS H13

Cambridge Program (K)

Select the checkbox to indicate this is a Cambridge Program course.

[S_WA_SGR_X]Desig_Cambridge

N/A

Transcript

CEDARS H13

Online (O)

Select the checkbox to indicate this is an Online course.

[S_WA_SGR_X]Desig_Online

N/A

CEDARS H13

Local Competency Test (L)

Select the checkbox to indicate this is a Local Competency Test course.

[S_WA_SGR_X]Desig_LocalTest

N/A

Transcript

CEDARS H13

National Competency Test (N)

Select the checkbox to indicate this is a National Competency Test course.

[S_WA_SGR_X]Desig_NationalTest

N/A

Transcript

CEDARS H13

Quantitative (Q)

Select the checkbox to indicate this is a Quantitative course.

[S_WA_SGR_X]Desig_Quantitative

N/A

Transcript

CEDARS H13

Science Lab (S)

Select the checkbox to indicate this is a Science Lab course.

[S_WA_SGR_X]Desig_SciLab

N/A

Transcript

CEDARS H13

Transcript

CEDARS H13

Transcript

CEDARS H13

Transcript

CEDARS H13

Transcript

CEDARS H13

Non-Instructional (Z)

Select the checkbox to indicate this is a non-instructional course.

[S_WA_SGR_X]sgDesig_NonInstructional

N/A

Non-Instructional (Z)

Select the checkbox to indicate this is a Locally determined course with a locally administered assessment.

Transcript

CEDARS H13

Transcript

CEDARS H13

Advanced Placement Course

Choose the subject from the pop-up menu, if applicable.

CEDARS “AP/IB Course Code” element.

See Appendix Q of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx.

[S_WA_SGR_X]APCode

5

CEDARS D09, H16

International Baccalaureate Course

Required if International Baccalaureate is checked under Course Designations above.

Choose the subject from the pop-up menu, if applicable.

CEDARS “AP/IB Course Code” element.

See Appendix Q of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx.

[S_WA_SGR_X]IBCode

5

CEDARS D09, H16

Skills Program Course

Choose the appropriate value from the pop-up menu.

Valid values are:

• (1) Skills Courses
• (2) Basic Courses offered at Skills Program

[S_WA_SGR_X]SkillsProgram

N/A

P223

Work Based Course

Choose Yes or leave the pop-up menu blank.

[S_WA_SGR_X]WorkBased

N/A

P223

Non-FTE Course

Choose the appropriate value, or leave the pop-up menu blank.

Valid values:

Blank

(1) Course not considered in FTE calculations

[S_WA_SGR_X]NonFTECredit

N/A

P223

Content Area Code

Choose the primary content area for the course.

CEDARS “Content Area Code” element.

See Appendix O of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx.

[S_WA_SGR_X]ContentAreaCode

3

CEDARS D06, H14

Section Teacher (optional override)

Allows a teacher to be associated with the Stored Grade record, without a corresponding Section

If no section is selected above, enter a teacher name here to search and assign an alternate in-district teacher to this Historical Grade.

[S_WA_SGR_X]OverrideSecTchID

N/A

CEDARS H

Location ID where this grade was earned

If this grade was issued by a school outside the district, enter the Location ID where this grade was earned. If unknown, enter 9999.

(If credits were attempted outside your district, enter 9999 for Location ID)

[S_WA_SGR_X]AlternateLocationID

N/A

CEDARS

ALE Funded Instruction

[S_WA_SGR_X]ALEFunded

1

CEDARS

Entering Test Results

Test Results > New Student Test

Navigation: On the Test Results page, choose WASL High School from the pop-up menu. The page will refresh with the option to enter test scores.

Note: The WASL High School test must be set up at the District level.

Date

Enter the date the test was taken.

[StudentTest]Test_Date

N/A

Transcript

Term

Choose the appropriate term from the pop-up menu during which the test was taken.

[StudentTest]TermID

N/A

Transcript

Grade Level

Enter the grade level of the student when the test was taken.

[StudentTest]Grade_Level

N/A

Transcript

Number

Enter the number score for the Reading and Writing test scores.

If the student has more than one Reading or Writing test score, then the Transcript report uses the score with the highest Number score value.

[StudentTestScore]NumScore

N/A

Transcript

Percent

Enter the percent score, if appropriate.

[StudentTestScore]PercentScore

N/A

Not Required

Alpha

Enter the alpha score for the Reading and Writing test scores.

This field is used by the Transcript to determine whether the student has met the Reading and Writing standards for Washington.

Met: If the Alpha score for this test score is one of the following, the report returns Met: 4, 3, S1, S2, S3, S4, L3, L4, S-MO, S-L2, S-D3, S-D4, S-P3, S-P4.

Waived: If the Alpha score is W, then the report returns Waived.

Not Met: If the Alpha score is one of the following, the report returns Not Met: 1, 2, L1, L2, DL1, DL2, PL1, PL2.

[StudentTestScore]AlphaScore

N/A

Transcript

Entering Student Lunch Details

Lunch

Lunch Status

Choose the student’s lunch status from the pop-up menu.

Valid values:

• (no status)
• Full Pay (P)
• Reduced (R)
• Free (F)
• Exempt (E)
• Temporary (T)
• Free-DC (FDC)

[Students]LunchStatus

1

Attendance

Unexcused Absences

Free/Reduced Meal Eligibility Status

Choose the student’s free/reduced meal eligibility status from the pop-up menu.

Valid values found in Appendix X of the Comprehensive Education Data and Research System (CEDARS) Data Manual Appendices. This document is available online at: http://www.k12.wa.us/CEDARS/.

[S_WA_STU_X]Socio_status

1

CEDARS

WA Special Programs Free Reduced Meals Participation/Eligibility Enrollments

Records from the Student Attributes and Program Enrollments page with program code 19 (Free Reduced Meals Participation/Eligibility) are displayed on this page.

[S_WA_STU_SpecialPrograms_C]programCode

N/A

CEDARS

Adding Special Program Enrollment

Lunch > Edit/New Special Program Enrollment

(See Student Attribute and Program Enrollments above. Creating a program enrollment from the Lunch page will only allow entry of program code 19 - Free Reduced Meals Participation/Eligibility.)

Setting up Discipline Incidents

Incidents

See Appendix for details about Incident setup and date entry. Specific Washington state codes and subcodes must be used for CEDARS Student Discipline reporting. See the PowerSchool Administration Users section for Incident Management data entry.

Incident List

Discipline incidents that involve the selected student can be viewed on this page.

Note: It is recommended that you create discipline incidents at the school or district level.

N/A

N/A

CEDARS

Verifying Enrollment Records

All Enrollments > Edit link > Edit Enrollment Record

Course

Information about the class of enrollment.

Format: COURSENAME (COURSENUMBER.SECTIONNUMBER)

[Courses]Course_Name

[CC]Course_Number

[Sections]SectionNumber

N/A

CEDARS

P223

Enroll Date

Enter the enroll date.

[CC]DateEnrolled

10

CEDAR

Exit Date

Enter the exit date.

[CC]DateLeft

10

CEDARS

Tech Prep Completer

Choose Yes or No from the pop-up menu to indicate whether the student completed a sequence of courses in accordance with the definition of Tech Prep Completer.

[CC]TechPrepCompleter

1

CEDARS

Industry Certification

Choose Yes or No from the pop-up menu to indicate whether the student received certification or passed a certification exam as part of a state or nationally recognized industry certification program for this CTE course.

Note: This field only applies if the course enrollment is associated with an approved CTE course.

[CC]IndustryCert

1

CEDARS

Vocational Completer

Choose Yes or No from the pop-up menu to indicate whether the student acquired 360 hours of instruction in this single CTE course.

Note: This field only applies if the course enrollment is associated with an approved CTE course.

[CC]VocationalCompleter

1

CEDARS

Did the Student Take or Pass a State or Nationally Recognized Assessment Test of Technical Skill and Knowledge?

Choose the appropriate value based on whether the student has taken and/or passed a state or nationally recognized assessment in this approved CTE course.

Note: This field only applies if the course enrollment is associated with an approved CTE course.

Valid values:

• (0) No, did not take an assessment test
• (1) Yes, took the test but did not pass the test
• (2) Yes, took the test and passed

[CC]CTEAssessment

N/A

CEDARS

Choose the appropriate value based on whether the student earned state or nationally industry recognized certification(s) as a result of taking the CTE course when recognized industry certifications are available for that CTE course.

Note: This field only applies if the course enrollment is associated with an approved CTE course.

The values listed are determined by the options selected on the Courses setup screen in the 'Industry Recognized Certifications Offered' field for the associated course.

Defining Functions

Adding Re-Enrollments in School

Functions > Re-Enroll In School

[Students]SchoolEntryDate

School Entry Date

[Students]SchoolEntryDate

[Students]DistrictEntryDate

CEDARS B14

SSID Request

Enter the date the student began attending class in the district.

CEDARS “District Enrollment Date” element.

Note: If the student's grade level is changing for the re-enrollment, a new District Entry Date must be entered in order to satisfy the requirement that district enrollment periods do not overlap.

[Students]DistrictEntryDate

10

CEDARS B14

SSID Request

Choose the student’s county of residence from the pop-up menu.

See Appendix A of the CEDARS Data Manual Appendices document for valid values.

Notes:

• Update the valid values list at District Setup > Districts of Residence > [New/Edit] District of Residence.
• When a value is not entered, CEDARS B03 is reported as the district number.

Creating New School Enrollment

Functions > Create New School Enrollment

[Students]DistrictEntryDate

CEDARS B14

SSID Request

Enter the date the student began attending class in the district.

CEDARS “District Enrollment Date” element.

Note: If the student's grade level is changing in this new school enrollment, a new District Entry Date must be entered in order to satisfy the requirement that district enrollment periods do not overlap.

[Students]DistrictEntryDate

CEDARS B14

SSID Request

Creating Special Program Enrollment

Special Programs > Edit/New Special Program Enrollment

Entry Date

Enter the entry date for the special program.

Note: The date is the first day of special program enrollment.

[SpEnrollments]Enter_Date

10

Not Required

Exit Date

Enter the exit date for the special program.

Note: The date is the day after the last day of special program enrollment.

[SpEnrollments]Exit_Date

10

Not Required

Program

Choose the program type for the special program from the pop-up menu.

Valid values:

• Gifted and talented
• Inclusion
• Reading Recovery
• Special Education
• Speech Pathology
• Test Prep Intensive
• Title I

[SpEnrollments]ProgramID

N/A

Not Required

IEP is current

Invalid beginning 2013-2014

[SpEnrollments]IEPIsCurrent

1

Not Required

Student is receiving service

Invalid beginning 2013-2014

[SpEnrollments]ReceivingService

1

Not Required

Defining Transfer Information

Adding Current/Previous Enrollment

Transfer Info > Transfer Information > Edit Current/Previous Enrollment

Entry Date

The student began attending class.

Note: The date is the first day of school enrollment.

CEDARS “School Enrollment Date” element.

[Students]EntryDate

[ReEnrollments]EntryDate

10

CEDARS C06

Attendance

P223

Transcript

SSID Request

LAP

Unexcused Absences

Entry Code

The entry code for the school enrollment from the pop-up menu.

Note: All school enrollments must have an entry code.

Valid values:

• A1 New Applicant
• P2 (From previous grade level same school)
• P1 (From previous school in district)
• E1 (Enrolled-(First Time in School)
• E2 (Transfer from In State)
• E3 (Transfer from Out of State)
• R1 (Previously in School this Year
• R2 (Returned from Last Year)
• G1 (Graduated High School)
• 07 (Pre-Registered)

CEDARS “School Entry Code” element.

[Students]EntryCode

[ReEnrollments]EntryCode

60

CEDARS C07

Identifies where the student transferred in from when entering a school.

Valid Values:

• 1 – Transfer in from outside of Washington state
• 2 – Transfer in from private-school in Washington state
• 3 – Transfer in from home-school in Washington state

For all other situations, this field should be left blank.

[S_WA_STU_X]ConfirmedTransfer

[S_WA_REN_X]ConfirmedTransfer

Entry Comment

Enter any comments related to the entry transfer.

[Students]TransferComment

[ReEnrollments]TransferComment

300

Not Required

Exit Date

Enter the exit date for the school enrollment.

Format: MM/DD/YYYY

Note: The date is the day after the last day of school enrollment, even if that day occurs during a weekend.

CEDARS “District Exit Date” element.

CEDARS “School Exit Date” element.

[Students]ExitDate

[ReEnrollments]ExitDate

10

CEDARS B15, C08

Attendance

P223

Transcript

SSID Request

LAP

Unexcused Absences

Exit Code

Choose the exit code for the school enrollment from the pop-up menu.

Note: You must choose an exit code for school enrollments where the exit date is in the past.

CEDARS “School Withdrawal Code” element.

See Appendix M of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx.

[Students]ExitCode

[ReEnrollments]ExitCode

2

CEDARS C09

Full-Time Equivalency

Choose the full-time equivalency for the school enrollment from the pop-up menu.

[Students]FTEID

[ReEnrollments]FTEID

N/A

Attendance

Unexcused Absences

Grade Level

Choose the grade level for the school enrollment from the pop-up menu.

CEDARS “Grade Level” element.

CEDARS: This field is used in calculations related to B28, B29.

[Students]Grade_Level

[ReEnrollments]Grade_Level

2

CEDARS B13

Attendance

P223

Transcript

LAP

Unexcused Absences

District of Residence

The county district code for the district providing service to the student. Use leading zeroes where necessary.

See Appendix A of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx.

[Students]DistrictOfResidence

[ReEnrollments]DistrictOfResidence

5

CEDARS

P223

P223H

Is this is the Student’s Primary School?

Choose Yes or No from the pop-up menu based on whether this school has primary responsibility for the student.

CEDARS “Is Primary School” element.

[S_WA_STU_X]PrimarySchool

[S_WA_REN_X]PrimarySchool

1

CEDARS C10

School Choice Option

Choose a value from the pop-up menu based on whether the student attends the school due to the school choice option as defined by NCLB Section 1116(b)(1)(E).

Valid values:

• 0 - Not Applicable
• 1 - Public School Choice (Federal requirement - NCLB)
• 2 - Persistently Dangerous Schools (Federal requirement - NCLB)
• 3 - Student Enrollment Options (State Law)

[S_WA_STU_X]SchoolChoice

[S_WA_REN_X]SchoolChoice

N/A

CEDARS

School Entry Date

Enter the date the student began attending class in this school.

[S_WA_STU_X]SchoolEntryDate

[S_WA_REN_X]SchoolEntryDate

10

CEDARS C06

District Entry Date

Enter the date the student began attending class in the district.

[S_WA_STU_X]DistrictEntryDate

[S_WA_REN_X]DistrictEntryDate

10

CEDARS B14

SSID Request

Immigrant

Choose Yes or No from the pop-up menu based on the student’s immigrant status.

CEDARS “Is Student Identified As Immigrant” element.

[S_WA_STU_X]Immigrant

[S_WA_REN_X]Immigrant

1

CEDARS B31

Number Months US Attendance in School

Enter the student’s number of months of US attendance in school.

CEDARS “Number Months US Attendance in School” element.

Note: Prior to 2012-2013 this was element J15.

[S_WA_STU_X]NumMonthsUSASch

[S_WA_REN_X]NumMonthsUSASch

2

CEDARS B33

Number Months Non US Attendance in School

Enter the student’s number of months of non-US attendance in school.

CEDARS “Number of Months Non US Attendance in School” element.

Note: Prior to 2012-2013 this was element J16.

[S_WA_STU_X]NumMonthsNonUSASch

[S_WA_REN_X]NumMonthsNonUSSch

2

CEDARS B34

Special Education+

Choose Yes or No from the pop-up menu based on whether the student is in the Special Education program.

[S_WA_STU_SPED_X]SpecialEducation

[S_WA_REN_SPED_X]SpecialEducation

1

Attendance

State Transitional Bilingual Program (STBP)

Choose Yes or No from the pop-up menu to indicate whether the student participates in the STBP.

[S_WA_STU_LEP_X]LEP

[S_WA_REN_LEP_X]LEP

N/A

Attendance

P223

Unexcused Absences

ELL Program Enroll Date (Only if STBP is Yes)

If the student is enrolled in STBP, enter the enrollment date

[S_WA_STU_LEP_X]ELLEntryDate

[S_WA_REN_LEP_X]ELLEntryDate

10

P223

ELL Program Exit Date (Only if STBP is Yes)

If the student enrolled in STBP and then exited, enter the exit date.

[S_WA_STU_LEP_X]ELLExitDate

[S_WA_REN_LEP_X]ELLExitDate

10

P223

Home-Based Service Hours

No longer used for State Reporting.

[S_WA_STU_X]HomebasedAncillaryService

[S_WA_REN_X]HomebasedAncillaryService

N/A

Not Required

Private School Service Hours

No longer used for State Reporting.

[S_WA_STU_X]PrivateAncillaryService

[S_WA_REN_X]PrivateAncillaryService

N/A

Not Required

[S_WA_STU_X]MilitaryFamilyIndicator

[S_WA_REN_X]MilitaryFamilyIndicator

Choose the student’s kindergarten program from the pop-up menu.

Valid values:

• 1) K1 - Full-day Kindergarten (Program with 900 or more Instructional hours annually)
• 2) K2 - Part-day Kindergarten (Program with fewer than 900 instructional hours annually)

Notes:

• Used for evaluation of grade level 0 students to populate CEDARS B13.

[S_WA_STU_X]KinderEnrollment

[S_WA_REN_X]KinderEnrollment

Editing Current Historical Enrollment Information

Transfer Info > Transfer Information > Edit Current Enrollment > Historical Information link

See State/Province Historical Information.

Editing Previous Historical Enrollment Information

Transfer Info > Transfer Information > Edit Previous Enrollment > Historical Information link

Learning Assistance Program (LAP) Reading

Indicates whether the student participates in a LAP for reading.

[S_WA_REN_X]LAPReading

N/A

Not Required

Learning Assistance Program (LAP) Math

Indicates whether the student participates in a LAP for math.

[S_WA_REN_X]LAPMath

N/A

Not Required

Title I Targeted Assistance (TAS) Reading

Indicates whether the student receives Title I Targeted Assistance for reading.

[S_WA_REN_X]TASReading

N/A

Not Required

Title I Targeted Assistance (TAS) Math

Indicates whether the student receives Title I Targeted Assistance for math.

[S_WA_REN_X]TASMath

N/A

Not Required

Services from Title I Migrant

Indicates whether the student receives Title I services for migrant status.

[S_WA_REN_X]Migrant

N/A

Not Required

Gifted/Highly Capable

Indicates whether the student qualifies for gifted education.

[S_WA_REN_X]Gifted

N/A

Not Required

Placement in Least Restrictive Environment Part A (Only if Special Education is Yes)

Indicates the student’s least restrictive environment.

[S_WA_REN_SPED_X]SpecialEdLREA

N/A

Not Required

Placement in Least Restrictive Environment Part B (Only if Special Education is Yes)

Indicates the student’s least restrictive environment.

[S_WA_REN_SPED_X]SpecialEdLREB

N/A

Not Required

Accommodations from a Section 504 Plan

Indicates whether the student receives services for a Section 504 plan.

[S_WA_REN_X]Section504

N/A

Not Required

21^st Century Community Learning Program

Indicates whether the student is enrolled in a 21^st Century Community Learning Program

[S_WA_REN_X]Grant21stCentury

N/A

Not Required

Supplemental Services

Indicates whether the student receives supplemental services.

[S_WA_REN_X]Supplemental

N/A

Not Required