Student Setup
Introduction
The following data elements are required for state reporting.
To perform student-specific tasks:
To add a new student, on the Start Page, in the left panel, click Enroll New Student. The Enroll New Student page appears.
OR
To open an existing student record, on the Start Page search for the student. If the search results show multiple students, under Current Student Selection, click the student's name. The last accessed student page opens for the student selected.
Note: The following information describes the setup required for State Reporting. For information about general student setup, see Help > System Help.
Data Element | Additional Information | [Table]FieldName | Length | Used in These Reports |
---|---|---|---|---|
Entering General DemographicsDemographics | ||||
Name (last, first, middle) | Enter the student’s preferred name. Note: Use the format: LastName, FirstName MiddleName CEDARS “Preferred Last Name”, “Preferred First Name”, “Preferred Middle Name” elements. | [Students]LastFirst [Students]Last_Name [Students]First_Name [Students]Middle_Name | N/A 60 60 60 | CEDARS B06, B07, B08 P223 Validation |
Legal Name (last, first, middle, suffix) | Enter the student’s legal name. CEDARS “Legal Last Name”, “Legal First Name”, “Legal Middle Name” elements. Note: If populated these names will be pulled for P223. Otherwise, Name (last, first, middle) will be pulled. | [StudentCoreFields]PSCore_Legal_Suffix [StudentCoreFields]PSCore_Legal_Last_Name [StudentCoreFields]PSCore_Legal_Middle_Name [StudentCoreFields]PSCore_Legal_First_Name | 10 100 100 100 | CEDARS B06, B07, B08 Attendance Transcript SSID Request LAP Unexcused Absences Screening SpTimeline SpPartC P223 P223 Validation |
Address | Enter the student’s address. CEDARS “Zip Code” element. | [Students]Street [Students]City [Students]State [Students]Zip | N/A N/A N/A 9 | CEDARS B20 |
Home Phone | Enter the student’s home phone number. | [Students]Home_Phone | N/A | Not Required |
DOB | Enter the student’s date of birth. CEDARS “Birth Date” element. | [Students]DOB | 10 | CEDARS B09 P223 P223H SSID Request Screening SpTimeline SpPartC |
Ethnicity Collection Method | Choose the method by which ethnicity data was collected for this student. Valid values:
| [S_WA_STU_X]EthnicityCollectionMethod | 2 | CEDARS L |
Race Collection Method | Choose the method by which race data was collected for this student. Valid values:
| [S_WA_STU_X]RaceCollectionMethod | 2 | CEDARS M |
Federal Ethnicity and Race: Ethnicity | Choose Yes or No to indicate if the student is Hispanic or Latino. Valid values:
For CEDARS, students may not decline to specify ethnicity. CEDARS “Ethnicity Code” element. Note: If Yes, Hispanic or Latino, is chosen then a Hispanic sub-group must be chosen in the Race Section of the page. | [Students]Fedethnicity | 1 | CEDARS L05 LAP Unexcused Absences |
Federal Ethnicity and Race: Race | Select the checkbox for the appropriate federal race category. For CEDARS, students may not decline to specify race. CEDARS “Race Code” element. See Appendix Z of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx. Note: For CEDARS, if Ethnicity is Yes, Hispanic or Latino, then a Race must be selected. When race data entry is not selected, the report output is XX. | [StudentRace]Racecd [Students]Fedracedecline | 3 | CEDARS M05 LAP Unexcused Absences |
Scheduling/Reporting Ethnicity | Choose the student’s ethnicity, to be used in PowerSchool reports and certain state reports. Note: This field was extracted as CEDARS element B11, which is obsolete beginning 2011-2012 school year. Valid values:
| [Students]Ethnicity | 1 | Attendance Unexcused Absences Screening |
Gender | Choose the student's gender from the pop-up menu. Notes:
CEDARS “Gender” element. | [Students]Gender | 1 | CEDARS B12 SSID Request LAP Screening SpTimeline SpPartC |
Legal Gender | Choose the student's legal gender from the pop-up menu. Notes:
| [StudentCoreFields]PSCore_Legal_Gender | 1 | |
Graduation Year | Enter the year the student is scheduled to graduate. Note: The Transcript uses this field as the Graduation Date in the Header section. The format expected is MM/YYYY. | [Students]Graduation_Year | 7 | Transcript |
SSN | Enter the student’s social security number. CEDARS “SSN” element. | [Students]SSN | 9 | CEDARS B19 |
Student Number | Enter the locally assigned student number. CEDARS “District Student ID” element. | [Students]Student_Number | 50 | CEDARS B04, C03, E03, H03, I03, J03, K03, L03, M03, N03, P03 Attendance SSID Request LAP Unexcused Absences Screening SpTimeline SpPartC P223 Validation |
Birth Country | Enter the student’s country of birth. CEDARS “Birth Country” element. | [S_WA_STU_X]BirthCountry | 2 | CEDARS B10 |
Number Months Non US Attendance in School | Enter the student’s number of months of non-US attendance in school. CEDARS “Number of Months Non US Attendance in School” element. Note: Prior to 2012-2013 this was element J16. | [S_WA_STU_X]NumMonthsNonUSASch | 2 | CEDARS B34 |
Entering Health and Other Information | ||||
Health | ||||
Date each dose was given | Enter the date each dose was given for the respective Vaccine Name. | [HealthStudDoesRec]DateAdministered | 10 | Immunizations |
Modify Information | ||||
District Entry Date | Enter the date the student began attending class in the district. Note: This field is also available on the State/Province–Washington page. CEDARS “District Enrollment Date” element. | [Students]DistrictEntryDate | 10 | CEDARS B14 SSID Request |
Other Information | ||||
Homeless Code | Enter the homeless code if the student was homeless. Note: No longer used for state reporting; was CEDARS B21. See Primary Nighttime Residence on the State/Province-WA page. | [Students]Homeless_Code | 1 | N/A |
Primary Language Code | Choose the student’s native or first spoken language. Note: This field is also available on the State/Province – Washington page. CEDARS “Primary Language Code” element. See Appendix K of the CEDARS Data Manual Appendices document for valid values. | [Students]PrimaryLanguage | 3 | CEDARS B17 |
Entering Parent/Guardian InformationParents Parent Information | ||||
Mother’s Name | Enter the mother’s name. Format: LastName, FirstName MiddleName | [Students]Mother | max 37 | Transcript |
Father’s Name | Enter the father’s name. Format: LastName, FirstName MiddleName | [Students]Father | max 37 | Transcript |
Guardian Name & Info | ||||
Last, First, Middle | Enter the guardian’s name. Format: LastName, FirstName MiddleName Note: Guardian name is reported, if populated. Otherwise, Father and Mother names are reported. | [Students]Guardian_Ln [Students]Guardian_Fn [Students]Guardian_Mn | max 37 | Transcript |
Entering WA State InformationState/Province - WA | ||||
Exclude from All State Reports | Choose Yes or No from the pop-up menu to exclude the student from Washington state reporting. A selection of Yes will exclude the student from certain state reports (see list at right). | [Students]State_ExcludeFromReporting | 1 | CEDARS B, C, D, E, H, I, J, K, L, M, P Attendance SSID Request LAP Unexcused Absences Screening SpTimeline SpPartC Immunizations P223 P223H Weapons SpSuspExpel |
Exclude From CEDARS Reports Only | Select the checkbox to exclude the student from CEDARS reporting (this only functions in the 2013-2014 versions and later). | [S_WA_STU_X]ExcludeFromCEDARS | 1 | CEDARS B, C, D, E, H, I, J, K, L, M, N, P |
Exclude From P223 Reports Only | Select the checkbox to exclude the student from the P223 and P223H reports. | [S_WA_STU_X]ExcludeFromP223 | 1 | P223 P223H |
Opt out from Student Directory Reporting
| If this option is checked, it indicates that the student is opting out of data collection through the annual notification process required under FERPA. | [S_WA_STU_X]OptOutStuDirectory | 1 | |
P223 Exclusion Reason | Choose the reason the student was excluded from the P223 report. Note: Reasons must be defined at the district level. This field is not used for state reporting. | [S_WA_STU_X]P223ExclReason | N/A | |
Washington State Information Pages | Links to other Washington setup pages are available in the list. See below for information on each page. | |||
General Information | ||||
Legal Name (last, first, middle, suffix) | Enter the student’s legal name. CEDARS “Legal Last Name”, “Legal First Name”, “Legal Middle Name” elements. | [StudentCoreFields]PSCore_Legal_Suffix [StudentCoreFields]PSCore_Legal_Last_Name [StudentCoreFields]PSCore_Legal_Middle_Name [StudentCoreFields]PSCore_Legal_First_Name | 10 100 100 100 | CEDARS B06, B07, B08 Attendance Transcript SSID Request LAP Unexcused Absences Screening SpTimeline SpPartC |
This is the Student’s Primary School | Choose Yes or No from the pop-up menu based on whether this school has primary responsibility for the student. CEDARS “Is Primary School” element. | [S_WA_STU_X]PrimarySchool | 1 | CEDARS C10 |
School Choice Option | Choose a value from the pop-up menu based on whether the student attends the school due to the school choice option as defined by NCLB Section 1116(b)(1)(E). CEDARS “School Choice Code” element. Valid values:
| [S_WA_STU_X]SchoolChoice | 1 | CEDARS C11 |
School Entry Date | Enter the date the student began attending class in this school. | [Students]SchoolEntryDate | 10 | CEDARS C06 |
District Entry Date | Enter the date the student began attending class in the district. CEDARS “District Enrollment Date” element. | [Students]DistrictEntryDate | 10 | CEDARS B14 SSID Request |
Secure Student Identifier (SSID) | Enter the identifier assigned to each WA public school student by OSPI. CEDARS “SSID” element. | [Students]State_StudentNumber | 10 | CEDARS B05, C04, E04, H04, I04, J04, K04, L04, M04, N04, P04 Attendance Transcript SSID Request LAP Unexcused Absences P223 Validation |
Homeless (For 2010-2011) | Note: No longer used for state reporting; was CEDARS B21. Use Primary Nighttime Residence beginning 2011-2012. Choose Yes or No from the pop-up menu based on whether the student was homeless as defined in the McKinney-Vento Act, Section 725(2) during 2010-2011. | [Students]Homeless_Code | 1 | N/A |
Primary Nighttime Residence (beginning 2011-2012) | Choose an option from the pop-up menu based on whether the student is homeless as defined in the McKinney-Vento Act, Section 725(2). Valid values:
CEDARS “Is Student Homeless” element. Note: Required beginning 2011-2012 to indicate a student’s homeless status. | [S_WA_STU_X]PriNighttimeRes | 1 | CEDARS B21 |
Student Exchange Status (B24) | Choose an option from the pop-up menu. Valid values:
CEDARS “Is F1 Visa Foreign Exchange Student” | [S_WA_STU_X]ForeignExchange | 1 | CEDARS B24 P223 P223H |
Is the Student in Foster Care? | Choose Yes or No from the pop-up menu based on whether the student is in the state’s foster care program. CEDARS “Is Student in Foster Care” element. | [S_WA_STU_X]FosterCare | 1 | CEDARS B25 |
Birth Country | Enter the student’s country of birth. CEDARS “Birth Country” element. | [S_WA_STU_X]BirthCountry | 2 | CEDARS B10 |
Preferred Communication Language (Language the family prefers to use when communicating with the school) | Select the language the student's family prefers to communicate in with the school. Search for a language based on the description or code and then select the language from the list box. You can also directly select a language from the list box. Note: You can select multiple languages but if the codes associated with each language you select, exceeds 40 characters along with the commas, then the following message is displayed: “Deselect a few languages, maximum limit reached“. In this case, you will have to deselect some languages and then submit the record. CEDARS “Language Spoken at Home” element. See Appendix K of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx. | [S_WA_STU_X]PreferredLanguage | 5 | N/A |
Primary Language (First learned language spoken by the student) | Choose the student’s native or first spoken language. Note: This field provides a choice of letters A-Z. Selecting a letter populates a pop-up menu with languages beginning with the selected letter. Choose the appropriate language from the pop-up menu. CEDARS “Language Spoken at Home” element. See Appendix K of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx. | [Students]PrimaryLanguage | 3 | N/A |
Language Spoken at Home (Primary language the student speaks at home) | Choose the primary language spoken in the student’s home. This language may change over time. Note: This field provides a choice of letters A-Z. Selecting a letter populates a pop-up menu with languages beginning with the selected letter. Choose the appropriate language from the pop-up menu. CEDARS “Language Spoken at Home” element. See Appendix K of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx. | [S_WA_STU_X]LanguageAtHome | 3 | CEDARS B18 |
Primary Language Used in Home (Regardless of the language spoken by the child) | Select the language the student's family prefers to communicate in at home. Note: This field provides a choice of letters A-Z. Selecting a letter populates a pop-up menu with languages beginning with the selected letter. Choose the appropriate language from the pop-up menu. CEDARS “Language Spoken at Home” element. See Appendix K of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx. | [S_WA_STU_X]PrimaryLanguageHome | 5 | N/A |
Serving County District Code | Choose the county district code for the district providing service to the student. Use leading zeroes where necessary. Note: Update the valid values list at District Setup > Districts of Residence > [New/Edit] District of Residence. | [Students]DistrictOfResidence | 5 | |
Home County District Code | Choose the student’s county of residence from the pop-up menu. Note: Update the valid values list at District Setup > Districts of Residence > [New/Edit] District of Residence. See Appendix A of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx. CEDARS “Resident County District Code” element. Note: When a value is not entered, CEDARS B03 is reported as the district number. | [S_WA_STU_X]CountyOfRes | 5 | CEDARS B03 |
Resident District Code to Report on P223. | Choose the student’s district of residence from the pop-up menu. Note: Update the valid values list at District Setup > Districts of Residence > [New/Edit] District of Residence. See Appendix A of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx. Note: When a value is not entered the P223 uses the local district number. | [S_WA_STU_X]P223DistOfRes | P223 P223H | |
Kindergarten Program Enrollment | Choose the student’s kindergarten program from the pop-up menu. Valid values:
Notes:
| [S_WA_STU_X]KinderProgram | 1 | CEDARS B13 |
Kindergarten Program State Funding | Choose the student’s kindergarten state funding from the popup menu. Valid values:
Used to set the student’s FTE value for P223. This is only required if different from the value set on the school/School Info page. | [S_WA_STU_FTE_X]Kinder_Prog_State | 1 | P223 |
Immigrant | Choose Yes or No from the pop-up menu based on the student’s immigrant status. CEDARS “Is Student Identified As Immigrant” element. | [S_WA_STU_X]Immigrant | 1 | CEDARS B31 |
Initial USA Public School Enrollment | Enter the student’s initial USA public school enrollment date. CEDARS “Initial USA Public School Enrollment” element. Note: Prior to 2012-2013 this was element J14. | [S_WA_STU_X]InitialUSAEnrollment | 10 | CEDARS B32 |
Number Months US Attendance in School | Invalid beginning 2014-2015 Enter the student’s number of months of US attendance in school. CEDARS “Number Months US Attendance in School” element. Note: Prior to 2012-2013 this was element J15. | [S_WA_STU_X]NumMonthsUSASch | 2 | CEDARS B33 |
Number Months Non US Attendance in School | Enter the student’s number of months of non-US attendance in school. CEDARS “Number of Months Non US Attendance in School” element. Note: Prior to 21012-2013 this was element J16. | [S_WA_STU_X]NumMonthsNonUSASch | 2 | CEDARS B34 |
FTE Calculation Overrides – See the separate FTE Overrides page | ||||
Running Start (RS) Enrollment | ||||
RS Program | Choose the student’s Running Start program status from the pop-up menu. Leave the option blank if the student is not enrolled in Running Start. Valid values:
| [S_WA_STU_X]RunningStart | 1 | P223 |
Part-Time Status and Services | ||||
Private School Student? | Choose the Private School Student type from the pop-up menu based on whether the student is enrolled in an approved private school and attending class part-time. CEDARS “Is Approved Private School Student Attending Part Time” element. Valid values:
Note: Yes and No values are obsolete starting 2012-2013. Replace No with 0. Replace Yes with 1, 2, or 3, as appropriate. | [S_WA_STU_X]PrivateSchoolPartTime | 1 | CEDARS B22 |
Private School Service Type? | Choose the private school service type from the pop-up menu. Leave the option blank if the student is not enrolled in private school. Valid values:
| [S_WA_STU_X]PrivateSchoolServiceType | 1 | P223 |
Home-Based Student? | Choose the Home-Based Student type from the pop-up menu based on whether the student is home-schooled and attending class part-time. CEDARS “Is Home Based Student Attending Part Time” element. Valid values:
Note: Yes and No values are obsolete starting 2012-2013. Replace No with 0. Replace Yes with 1, 2, or 3, as appropriate. | [S_WA_STU_X]HomeBasedPartTime | 1 | CEDARS B23 |
Home-Based Service Type? | Choose the home-based service type from the pop-up menu. Leave the option blank if the student is not home-schooled and is attending class part-time. Valid values:
| [S_WA_STU_X]HomeBasedServiceType | 1 | P223 |
Adding Special Program InformationState/Province - WA > Student Attributes and Program Information > Special Program Enrollment Edit/New | ||||
Program Code | Choose the state assigned program code for which the student receives services from the drop-down list. CEDARS “Program Code” element. Refer to Appendix F of the CEDARS 2024-2025 school year for the complete list of available codes. http://www.k12.wa.us/CEDARS/Manuals.aspx. Note: Users who are unable to view the lunch page will not see program code 19, and users who are unable to view the Special Education Enrollments page will not see program code 36. For the school year 2024 - 2025, the following new programs are introduced:
If the user selects the program 80, then the following I10 codes are displayed:
Note: The codes 78. 79, and 80 have also been made available for school years prior to 2024-2025. | [S_WA_STU_SpecialPrograms_C]ProgramCode | 2 | CEDARS I06 LAP |
Program Start Date | Enter the date the student enrolled in the program, in the format MM/DD/YYYY. CEDARS “Program Start Date” element. Rule: This value must be greater than or equal to the date the student enrolled in the district. If multiple district enrollment dates exist, then the value must be greater than or equal to the oldest (first) district enrollment date. | [S_WA_STU_SpecialPrograms_C]StartDate | 10 | CEDARS I07 LAP |
Program End Date | Enter the date the student exited the program, in the format MM/DD/YYYY. CEDARS “Program End Date” element. | [S_WA_STU_SpecialPrograms_C]EndDate | 10 | CEDARS I08 LAP |
Exit Reason Code | Choose an exit reason code from the pop-up menu to indicate the reason the student exited the program. CEDARS “Exit Reason Code” element. Valid values:
Note: For the school year 2024 - 2025 and beyond, some of the previously available I09 exit codes have been removed for I06 program codes 41 and 42. | [S_WA_STU_SpecialPrograms_C]ExitReasonCode | 1 | CEDARS I09 LAP |
Qualification Code (this field is not displayed when Program Code = 19, 30, 36, 40, 41, 42, or 43) Free/Reduced Price Meal Eligibility Status (this field is displayed when Program Code = 19) GRADS Program Code (this field is displayed when Program Code = 30) Disability code (this field is displayed when Program code = 36) Student participating in a 1418 Reengagement Program Cod. (this field is displayed when Program Code = 40) WA State Seal of Biliteracy (this field is displayed when Program Code = 41 or 42) Truancy Action Code (this field is displayed when Program Code = 43) - Obsolete 18-19 forward. | Enter the code indicating the reason the student qualifies for the program. CEDARS “Qualification Code” element. Notes: If the value of Element I06 was not in 19, 30, 36, 40, 41, 42, or 43, then the field I10 is disabled from data entry with the message: 'Qualification Code not collected for the Program Code selected. If Element I06 - Attribute or Program Code = 19, then I10 will have the following additional option:
If Element I06 - Attribute or Program Code = 40, Element I10 is updated to be a drop-down with the values mentioned in Appendix R of the CEDARS Data Manual Appendices document for valid values. The page also includes a note stating that 'If you know the program code, type in the value.' If element I06, Program Code, is set to “36 – Student Identified With a Disability”, the user page will change and Qualification Code will be relabeled “Disability Code” with a pop-up menu of values from CEDARS Appendix I. http://www.k12.wa.us/CEDARS/Manuals.aspx For the school year 2024 - 2025, the following changes are made:
| [S_WA_STU_SpecialPrograms_C]QualificationCode | 60 | CEDARS I10 LAP |
Associated School | The school associated with the special program enrollment. The default value is the school the student is enrolled in at the time the record is created. | [S_WA_STU_SpecialPrograms_C]SchoolID | 4 | CEDARS I05 |
Identification Assessment (this field is displayed when Program Code = 6, 7, 37, 38, or 44) | The assessment identified is the measure that most heavily influences identification of student eligibility for LAP services. Note: Refer to the the CEDARS Data Manual and Appendices for a list of valid values. | [S_WA_STU_LAPINFO_C]IdentificationAssessment | CEDARS Q08 | |
Amount of Academic Growth (this field is displayed when Program Code = 6, 7, 37, 38, or 44) | The amount of academic growth gained by students participating in the LAP. | [S_WA_STU_LAPINFO_C]AcademicGrowth | CEDARS Q09 | |
Progress Monitoring Assessment (this field is displayed when Program Code = 6, 7, 37, 38, or 44) | The assessment that is used to monitor student progress. Note: Refer to CEDARS Q for valid codes. | [S_WA_STU_LAPINFO_C]ProgressMonitoringAssessment | CEDARS Q10 | |
Beginning Score (this field is displayed when Program Code = 6, 7, 37, 38, or 44) | The raw score or scale score from the progress monitoring assessment. Report the scale score rather than the raw score unless a scale score is not available. Fields allow decimal numbers to be entered. | [S_WA_STU_LAPINFO_C]BeginningScore | CEDARS Q11 | |
Date of Beginning Score (this field is displayed when Program Code = 6, 7, 37, 38, or 44) | The date that the initial progress monitoring assessment was given. | [S_WA_STU_LAPINFO_C]DateBeginning | CEDARS Q12 | |
End Score (this field is displayed when Program Code = 6, 7, 37, 38, or 44) | The raw score or scale score from the progress monitoring assessment. Report the scale score rather than the raw score unless a scale score is not available. Fields allow decimal numbers to be entered. | [S_WA_STU_LAPINFO_C]EndScore | CEDARS Q13 | |
Date of End Score (this field is displayed when Program Code = 6, 7, 37, 38, or 44) | The date that the final progress monitoring assessment was given. | [S_WA_STU_LAPINFO_C]DateEnd | CEDARS Q14 | |
Extended Learning Time Intervention (this field is displayed when Program Code = 6, 7, 37, 38, or 44) | Extended day learning occurs outside the required basic education allotted time period and can include before-school hours, after-school hours, on Saturdays, and during the summer. For students who receive multiple extended learning time interventions, choose the primary intervention. Valid Values:
| [S_WA_STU_LAPINFO_C]ExtendedLearningTime | CEDARS Q15 | |
Intervention During Regular School Day (this field is displayed when Program Code = 6, 7, 37, 38, or 44) | Tutoring includes any interaction with a trained adult or peer using an intervention program or practice that addresses students’ unique academic needs during the regular school day. Note: The code "DL - Dual Language" is also added to this field. | [S_WA_STU_LAPINFO_C]Tutoring | CEDARS Q16 | |
At Grade Level Student Met Learning Goal (this field is displayed when Program Code = 6, 7, 37, 38, or 44) | Based on assessment(s) and/or progress monitoring, it was determined that the student no longer needed supplemental education services to meet standards in the general education classroom. The student is eligible to exit LAP (but does not necessarily need to be exited from CEDARS). | [S_WA_STU_LAPINFO_C]MetLearningGoal | CEDARS Q17 | |
Defining English Learners StatusState/Province - WA > English Learners (Limited English Proficiency) Information | ||||
State Transitional Bilingual Program (STBP) | Choose Yes or No from the pop-up menu to indicate whether the student participates in the STBP. | [S_WA_STU_LEP_X]LEP | N/A | Attendance P223 LAP Unexcused Absences |
ELL Program Enroll Date (Only if STBP is Yes) | Enter the date the student began attending the ELL Program. | [S_WA_STU_LEP_X]ELLEntryDate | 10 | P223 |
ELL Program Exit Date (Only if STBP is Yes) | Enter the date the student stopped attending the ELL Program. | [S_WA_STU_LEP_X]ELLExitDate | 10 | P223 |
Initial Placement Test Date | Enter the first date the student was placed in the program in Washington state. Reported in the format MM/DD/YYYY. CEDARS “Initial WA Placement Test Date” element. | [S_WA_STU_LEP_X]LEPInitialWAPlacementDate | 10 | CEDARS J13 |
Exited Transitional Bilingual Instruction Program (TBIP – Formerly STBP) | Check to indicate the student exited the TBIP. Students who exited also require an ELL Program Exit Date. | [S_WA_STU_LEP_X]ExitTBIP | 1 | P223 |
Include as exited TBIP on P223 for Years: | Choose the years the student should be counted on the P223 as Exited TBIP. Example: To count as exited on the 2013-2014 P223, choose the 2013-2014 and 2014-2015 years. Note: The checkbox for Exited Transitional Bilingual Instruction Program must also be checked. Valid values:
| [S_WA_STU_LEP_X]ExitTBIPYearID | 2 | P223 |
Adding Limited English Proficiency Program EnrollmentsState/Province - WA > Limited English Proficiency Program Enrollments > Edit/New | ||||
Instructional Model Code | Choose the instructional model code from the pop-up menu. CEDARS “Instructional Model Code” element. Valid values:
| [S_WA_STU_LEP_C]InstModelCode | 1 | CEDARS J06 |
Program Status Start Date | Enter the date the student enrolled in the program, in the format MM/DD/YYYY. CEDARS “Start Date” element. | [S_WA_STU_LEP_C]StartDate | 10 | CEDARS J07 |
Program End Date | Enter the date the student exited the program, in the format MM/DD/YYYY. CEDARS “Exit Date” element. Note: This field must be populated if a CEDARS Exit Reason Code is chosen. | [S_WA_STU_LEP_C]EndDate | 10 | CEDARS J08 |
Placement Test Code (J18) | Choose the code that represents the most recent placement test the student took in Washington. CEDARS “Placement Test Code” element. Valid values:
| [S_WA_STU_LEP_C]PlacementTestCode | 1 | CEDARS J18 |
Grade Level at Placement | The student’s grade level at the time of the most recent placement test. CEDARS “Grade Level at Placement” element. Valid values:
See Appendix I of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx. | [S_WA_STU_LEP_C]GradeLevelAtPlacement | 2 | CEDARS J19 |
Exit Reason Code | Choose an exit reason code from the pop-up menu to indicate the reason the student exited the program. CEDARS “Exit Reason Code” element. Valid values:
Note: This field should be blank unless the student exited the program. | [S_WA_STU_LEP_C]ExitReasonCode | 1 | CEDARS J09 |
Placement Test Score (Element J20) | Enter the student’s program placement test score. CEDARS “Placement Test Scale Score” element. Note: Valid value range is 0-999. | [S_WA_STU_LEP_C]PlacementTestScore | 4 | CEDARS J20 |
Placement Status (Element J21) | Choose the level associated with the student’s score. CEDARS “Placement Status” element. Valid values:
Note: Level descriptions change based on the option selected in element J18. The page will display the correct description according to the matrix found in the CEDARS Appendices for 17-18 document (Appendix N) http://www.k12.wa.us/CEDARS/Manuals.aspx | [S_WA_STU_LEP_C]PlacementLevel | 1 | CEDARS J21 |
Placement Test Date (Element J22) | Enter the date the student took the placement test, in the format MM/DD/YYYY. CEDARS “Placement Test Date” element. | [S_WA_STU_LEP_C]PlacementTestDate | 10 | CEDARS J22 |
Overall Placement Test Score (Element J23) | Select the test score from the drop-down list. Valid values:
| CEDARS J23 | ||
Program/Eligibility Designation | Choose the program designation appropriate for student being reported. CEDARS “Program/Eligibility Designation” element. Valid values:
| [S_WA_STU_LEP_C]ProgramEligDesignation | 1 | CEDARS J17 |
Initial USA Placement Date (Invalid beginning 2011-2012) | Enter the first date the student was placed in the program in the U.S., in the format MM/DD/YYYY. Note: This field is not required for state reporting beginning 2011-2012. This was CEDARS element J14; it has become element B32. | [S_WA_STU_LEP_C]InitialUSAPlacementDate | N/A | N/A |
Number of Months US Attendance (Invalid beginning 2011-2012) | Enter the number of months the student attended school in the U.S. (grade levels PK - 12) prior to enrolling in this district. Note: This field is not required for state reporting beginning 2011-2012. This was CEDARS element J15; it has become element B33. | [S_WA_STU_LEP_C]NumberofMonthsUSAtt | N/A | N/A |
Number of Months Non US Formal Education (Invalid beginning 2011-2012) | Enter the number of months the student received formal education outside the U.S. in their native language (grade levels PK – 12) prior to enrolling in this district. Note: This field is not required for state reporting beginning 2011-2012. This was CEDARS element J16; it has become element B34. | [S_WA_STU_LEP_C]NumberOfMonthsNonFormal | N/A | N/A |
Associated School | The school associated with the special program enrollment. The default value is the school the student is enrolled in at the time the record is created. | [S_WA_STU_LEP_C]SchoolID | 4 | CEDARS J05 |
Defining Special Education InformationState/Province - WA > Special Education Information | ||||
Special Education | Choose Yes or No from the pop-up menu based on whether the student is in the Special Education program. | [S_WA_STU_SPED_X]SpecialEducation | 1 | Attendance |
IEP is current | Select the checkbox if the student’s Individualized Education Program enrollment is current. | [S_WA_STU_SPED_X]IEP_Current | 1 | Not Required |
Receiving Services | Select the checkbox if the student is receiving services for a special education program. | [S_WA_STU_SPED_X]RecSpedServices | 1 | Not Required |
Disability Status (No longer used for CEDARS. Use Special Program Enrollment below.) | Select (01) Developmental Delays (only valid for students under the age of 10) option from the drop-down list. See Appendix I of the CEDARS Data Manual Appendices document for valid values. For CEDARS reporting, a student must have a Special Program enrollment with program code 36. The disability status must be entered in that record. | [S_WA_STU_SPED_X]Disability_Status | 2 | P223H |
Initial Washington Service Date (No longer an active data element.) | Enter the date the student enrolled in the program. Reported in the format MM/DD/YYYY. CEDARS “Start Date” element. | [S_WA_STU_SPED_X]InitialSvcDate | 10 | CEDARS K07 |
Date of Annual IEP Meeting | Enter the date of the student’s most recent annual IEP team meeting. Reported in the format MM/DD/YYYY. CEDARS 'Date of Annual EIP Meeting' element. | [S_WA_STU_SPED_X]IEP_AnnualMeetingDate | 10 | CEDARS K25 |
Interpreter Services Requested for Annual IEP Meeting | Select the relevant option from the drop-down list. Valid values:
| [S_WA_STU_SPED_X]AnnualIEPInterpreter | 2 | CEDARS K26 |
Initial Referral Date (No longer an active Data Element 2017-2018+) | Enter the date the student was initially referred to the program. Reported in the format MM/DD/YYYY. CEDARS “Referral Date” element. | [S_WA_STU_SPED_X]InitialReferralDate | 10 | CEDARS K10 |
Initial Eligibility Date (No longer an active Data Element 2017-2018+) | Enter the date the student was initially eligible for the program. Reported in the format MM/DD/YYYY. CEDARS “Initial Eligibility Date” element. | [S_WA_STU_SPED_X]InitialEligibilityDate | 10 | CEDARS K11 |
IEP Previous Review Date | Enter the date of the student’s last IEP Review. Reported in the format MM/DD/YYYY. An IEP is assumed to be valid for 12 months from this date. | [S_WA_STU_SPED_X]IEP_PrevReviewDate | 10 | P223H |
IEP Due Date Override | Enter the date the student’s IEP expires, if different from the assumed value of 12 months after the IEP Previous Review Date. | [S_WA_STU_SPED_X]IEP_OverrideDate | 10 | P223H |
Special Education Evaluation Date | Enter the date of the student’s last evaluation for placement in the program. Reported in the format MM/DD/YYYY. An evaluation is assumed to be valid for 36 months from this date. | [S_WA_STU_SPED_X]SpedEval_PrevDate | 10 | P223H |
Special Education Evaluation Due Date Override | Enter the date the student’s Special Education Evaluation expires, if different from the assumed value of 36 months after the Special Education Evaluation Date. | [S_WA_STU_SPED_X]SpedEval_OverrideDate | 10 | P223H |
IFSP Previous Review Date (Ages 0-2) | Enter the date of the student’s last IFSP Review. Reported in the format MM/DD/YYYY. An IFSP is assumed to be valid for 12 months from this date. Note: An IFSP is only considered valid for a student younger than age 3. | [S_WA_STU_SPED_X]IFSP_PrevReviewDate | 10 | P223H |
IFSP Due Date Override | Enter the date the student’s IFSP expires, if different from the assumed value of 12 months after the IFSP Previous Review Date. | [S_WA_STU_SPED_X]IFSP_OverrideDate | 10 | P223H |
IFSP Eligibility Date | Enter the date of the student’s IFSP evaluation. Reported in the format MM/DD/YYYY. An evaluation is assumed to be valid until the student reaches age 3. | [S_WA_STU_SPED_X]IFSP_EligibleDate | 10 | P223H |
Was Consent Received to Share Information with State Transition Agencies
| Indicates whether or not the district has received consent from parent/guardian/adult student to share information such as student name, date of birth, disability, grade, expected graduation date, school district, and school to State Transition Agencies. Valid values: N - No, district does not have consent to share data Y - Yes, district has consent to share data | [S_WA_STU_SPED_X]ConsentReceived | 1 | CEDARS K27 |
Adding Special Education P223H Service EnrollmentState/Province-WA > Special Education Information > Edit/New Special Education P223H Service Enrollment | ||||
Service Model | Select the service model that applies to this enrollment. If the enrollment is for an age 0 through 2 program, this field is required. | [S_WA_STU_SpecialEducation_C]ServiceModel [S_WA_STU_SpecialEducation_C]foreignkey_alpha=P223H | N/A | P223H |
Service Entry Date | Enter the date the student enrolled in the program. Reported in the format MM/DD/YYYY. | [S_WA_STU_SpecialEducation_C]StartDate [S_WA_STU_SpecialEducation_C]foreignkey_alpha=P223H | 10 | P223H |
Service Exit Date | Enter the date the student exited the program. Reported in the format MM/DD/YYYY. | [S_WA_STU_SpecialEducation_C]endDate [S_WA_STU_SpecialEducation_C]foreignkey_alpha=P223H | 10 | P223H |
Comment | A space for comments. | [S_WA_STU_SpecialEducation_C]ttlSpEdMinutes [S_WA_STU_SpecialEducation_C]foreignkey_alpha=P223H | 75 | Not Required |
Associated School | The school associated with the special program enrollment. The default value is the school the student is enrolled in at the time the record is created. | [S_WA_STU_SpecialEducation_C]Schoolid | 4 | |
Creating Special Education and Exists InformationState/Province - WA > Special Education Information > Edit/New Special Education Enrollments and Exits (CEDARS) | ||||
LRE Code | Choose the Least Restrictive Enrollment (LRE) code from the pop-up menu. CEDARS “LRE Code” element. See Appendix W of the CEDARS Data Manual of Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx. | [S_WA_STU_SpecialEducation_C]LRECode | 2 | CEDARS K06 |
Program Start Date | Enter the date the student enrolled in the program. Reported in the format MM/DD/YYYY. CEDARS “Start Date” element. | [S_WA_STU_SpecialEducation_C]startDate | 10 | CEDARS K14 |
Program End Date | Enter the date the student exited the program. Reported in the format MM/DD/YYYY. CEDARS “Exit Date” element. Note: This field must be populated if an exit reason code is chosen. | [S_WA_STU_SpecialEducation_C]endDate | 10 | CEDARS K08 |
Exit Reason Code | If the student exited the program, choose an exit reason code from the pop-up menu to indicate the reason the student exited the program. CEDARS “Exit Reason Code” element. Valid values:
| [S_WA_STU_SpecialEducation_C]exitReasonCode | 1 | CEDARS K09 |
Associated School | The school associated with the special program enrollment. The default value is the school the student is enrolled in at the time the record is created. | [S_WA_STU_SpecialEducation_C]SchoolID | 4 | CEDARS K05 |
Non-Public Agency | The non-public agency the school district has contracted with in order for the student to receive services. Select an option if the student's LRE Code = 11. | [S_WA_STU_SpecialEducation_C]NonPublicAgency | 2 | CEDARS K15 |
Early Childhood Program Skills Assessment (PreK Skills Assessment fields display when a PreK LRE Code is selected) When adding or editing a record for Special Education Enrollments and Exits (CEDARS) if you select a student whose grade level is less than 0 or 0 (example PK4, K) and select an LRE code under Grade Level PK and Age 3 - 5, the following fields are displayed where you can add or edit data as required. If you select a student whose grade level is 0 and the PreK assessment data exists (entered when the student was PreK in a previous school), then the assessment data is displayed and you can edit this data as required. If you select a student whose grade level is greater than 0 and the PreK assessment data exists (entered when the student was PreK in a previous school), then the assessment data is displayed as read-only. However, if no assessment data exists for the student from the previous school, then the assessment fields are not displayed. | ||||
PreK Positive Social-Emotional Skills - Entry | The scale score, determined by the team, as to the extent to which the child demonstrates age-appropriate functioning, across a variety of settings and situations in social-emotional skills (including social-relationships) at entry into the special education preschool program. | [S_WA_STU_SpecialEducation_C]PreKPosSocEmoSkillEntry | 2 | CEDARS K16 |
PreK Acquisition and Use of Knowledge/Skills - Entry | The scale score determined by the team as to the extent to which the child shows behaviors and skills as indicated by assessments and based on observations from individuals in close contact with the child. | [S_WA_STU_SpecialEducation_C]PreKPosSocEmoSkillEntry | 2 | CEDARS K17 |
PreK Appropriate Behaviors and Skills - Entry | The scale score determined by the team as to the extent to which the child shows behaviors and skills as appropriate for their age across a variety of settings and situations | [S_WA_STU_SpecialEducation_C]PreKApproBehavSkillEntry | 2 | CEDARS K18 |
PreK Positive Social-Emotional Skills - Exit | Has the child shown any new skills or behaviors related to social-emotional skills since entry data was taken? | [S_WA_STU_SpecialEducation_C]PreKPosSocEmoSkillExit | 2 | CEDARS K19 |
PreK Positive Social-Emotional Skills - Progress | Has the child shown any new skills or behaviors related to social-emotional skills since entry data was taken? | [S_WA_STU_SpecialEducation_C]PreKPosSocEmoSkillProg | 2 | CEDARS K20 |
PreK Acquisition and Use of Knowledge/Skills - Exit | Has the child shown any new skills or behaviors related to acquisition and use of knowledge skills since entry data was taken? | [S_WA_STU_SpecialEducation_C]PreKAcqKnowSkillExit | 2 | CEDARS K21 |
PreK Acquisition and Use of Knowledge/Skills - Progress | Has the child shown any new skills or behaviors related to acquiring and using knowledge and skills since entry data was taken? | [S_WA_STU_SpecialEducation_C]PreKAcqKnowSkillProg | 2 | CEDARS K22 |
PreK Appropriate Behaviors and Skills - Exit | Has the child shown any new skills or behaviors related to appropriate behavior and skills since entry data was taken? | [S_WA_STU_SpecialEducation_C]PreKApproBehavSkillExit | 2 | CEDARS K23 |
PreK Appropriate Behaviors and Skills - Progress | Has the child shown any new skills or behaviors related to appropriate behavior and skills since entry data was taken? | [S_WA_STU_SpecialEducation_C]PreKApproBehavSkillProg | 2 | CEDARS K24 |
Creating Special Program Enrollment in Special Education (CEDARS I File)State/Province - WA > Special Education Information > Edit/New Special Program Enrollment in Special Education (CEDARS I File) (See Student Attributes and Program Enrollments above. Creating a program enrollment from the Special Program Enrollment in Special Education page will only allow program code 36 – Student Identified with a Disability.) | ||||
Adding Special Education TimelinesState/Province - WA > Special Education Timeline Requirements > Edit/New Special Education Timeline (When Initial Evaluation is chosen as Consent Type) | ||||
Consent Type | Initial Evaluation | [S_WA_STU_SpEd_Timeline_C]consentType | SpTimeline | |
Initial Referral Date | Enter the date of initial referral | [S_WA_STU_SpEd_Timeline_C]initialReferralDate | CEDARS U05 | |
Consent Received Date | Enter the date Consent was received | [S_WA_STU_SpEd_Timeline_C]consentDate | 10 | SpTimeline CEDARS U06 |
Number of School Days to Complete Initial Eligibility | Enter the number of days it took to complete initial eligibility. Note: This number is automatically calculated after entering a value in the 'Eligibility Date' field. The number is calculated by counting the number of school calendar in-session days (according to the student's school enrollment(s)) after Consent Received Date, up to and including 'Eligibility Date'. Click the Calculate button to re-calculate the value if needed. | [S_WA_STU_SpEd_Timeline_C]numSchInitEligibility | CEDARS U08 | |
Original Evaluation Due Date | The date original due date for eligibility determination. Note: This date is automatically calculated after entering a value in the ''Eligibility Date' field. The date is calculated by counting forward 35 school days (in-session days) from the 'Consent Received Date'. | [S_WA_STU_SpEd_Timeline_C]orgEvaluationDueDate | N/A | |
Eligibility Date | Enter the date of eligibility determination. | [S_WA_STU_SpEd_Timeline_C]eligibilityDate | 10 | SpTimeline CEDARS U07 |
Eligible? | Select the relevant option from the drop-down list to indicate whether the student is eligible. Valid values:
If you select an eligible option, the value is changed to 1 and displayed in the report. If you select the not eligible option, the value is changed to 2 and displayed in the report. | [S_WA_STU_SpEd_Timeline_C]Eligible | 79 | U - Initial Evaluation and Eligibility Timelines File 2020-2021 U - Initial Evaluation and Eligibility Timelines File 2021-2022 WA Special Education Initial Evaluation Timeline Report WA Special Education Part C to Part B Report |
Part C to Part B student? | Check the box if the referral is a Part C to Part B referral. | [S_WA_STU_SpEd_Timeline_C]isPartCtoPartBStud | 1 | |
Initial IEP Date | Enter the date of the initial IEP meeting. | [S_WA_STU_SpEd_Timeline_C]IEPDate | N/A | CEDARS U11 |
Interpreter Services Requested for Initial IEP Meeting | Select the relevant option from the drop-down list. Valid values:
| [S_WA_STU_SpEd_Timeline_C]InitialIEPInterpreter | 2 | CEDARS U13 |
Reason for Late Initial Evaluation/Eligibility | Select the reason for determination delay. Valid values:
| [S_WA_STU_SpEd_Timeline_C]delayReason | 15 | SpTimeline CEDARS U09 |
Other Reason for Late Initial Evaluation | If Other is selected for Determination Delay Reason, enter the reason for the determination delay. | [S_WA_STU_SpEd_Timeline_C]otherReason | 79 | SpTimeline |
Reason for Late Transition from Part C | Select the reason the IEP was developed after the 3rd birthday. Valid values:
| [S_WA_STU_SpEd_Timeline_C]reasonForIEPDevThirdBirth | N/A | CEDARS U12 |
Other Reason for Late Transition from Part C | If Other is selected for reason IEP developed after third birthday, enter the reason for the determination delay. | [S_WA_STU_SpEd_Timeline_C]OthReasonIEPThirdBirthTxt | 80 | |
Adding Special Education Timeline (Consent Type: Part C to Part B) - ObsoleteState/Province - WA > Special Education Timeline Requirements > Edit/New Special Education Timeline (When Part C to Part B is chosen as Consent Type) Note: Consent Type Part C to Part B has been disabled for 2020-2021 forward. After consultation with SPED Coordinators in districts it was decided to incorporate this data into the Initial Evaluation consent type and add a Part C to B flag in the Intial Evaluation data entry screen. | ||||
Consent Type | Part C to Part B | [S_WA_STU_SpEd_Timeline_C]consentType | SpPartC | |
Date of Referral from Part C to Part B | Enter the Part C to Part B Referral Date. | [S_WA_STU_SpEd_Timeline_C]consentDate | 10 | SpPartC |
Eligibility Date | Enter the date of eligibility determination. | [S_WA_STU_SpEd_Timeline_C]eligibilityDate | 10 | SpPartC |
Eligible? | Choose Yes or No from the pop-up to indicate whether the student is eligible. | [S_WA_STU_SpEd_Timeline_C]Eligible | 79 | SpPartC |
IEP Date (Only available for Part C to Part B) | Enter the IEP Date. | [S_WA_STU_SpEd_Timeline_C]IEPDate | 10 | SpPartC |
Determination Delay Reason | Select the reason for determination delay. Valid values:
| [S_WA_STU_SpEd_Timeline_C]DelayReason | 10 | SpPartC |
Other Reason | If Other is selected for Determination Delay Reason, enter the reason for the determination delay. | [S_WA_STU_SpEd_Timeline_C]OtherReason | 79 | SpPartC |
Defining State Graduation RequirementsState/Province - WA > State Graduation Requirements | ||||
Expected Year of Graduation | Enter the student's expected year of graduation in format YYYY. CEDARS “Expected Grad Year” element. | [S_WA_STU_Grad_Req_X]Expected_Grad_Year | 4 | CEDARS B27 |
Graduation Requirements Year | Enter the year the student must meet the graduation requirements, in format YYYY. CEDARS “Grad Requirements Year” element. Note: This field must be populated for students in grade levels 9 – 12. Transcript Notes:
| [S_WA_STU_Grad_Req_X]GradRequirementsYear | 4 | Transcript CEDARS B26 |
Credit Waiver | Enter if student is authorized by district under district policy to waive up to 2 credits. CEDARS B File defaults to 0 - Not Autorized for students in grades 9-12 if blank. | [S_WA_STU_Grad_Req_X]CreditWaiver | 1 | CEDARS B42 |
Reading Standard (Required through class of 2013. Optional for class of 2014/2015. Replaced with "English Language Arts" beginning with class of 2016) | Choose an option from the pop-up menu to indicate whether the Reading standard was met. Valid values:
Note: When the field [S_WA_STU_Grad_Req_X]ReadingStandard does not contain a value of Met, Not Met or Waived, the Transcript report will convert the student’s WASL High School Reading alpha score into Met, Not Met, or Waived. See the Transcript report for more details. | [S_WA_STU_Grad_Req_X]ReadingStandard | max 7 | Transcript |
Writing Standard (Required through class of 2013. Optional for class of 2014/2015. Replaced with "English Language Arts" beginning with class of 2016) | Choose an option from the pop-up menu to indicate whether the Writing standard was met. Valid values:
Note: When the field [S_WA_STU_Grad_Req_X]WritingStandard does not contain a value of Met, Not Met or Waived, the Transcript report will convert the student’s WASL High School Writing alpha score into Met, Not Met, or Waived. See the Transcript report for more details.. | [S_WA_STU_Grad_Req_X]WritingStandard | max 7 | Transcript |
English Language Arts Standard (Optional for class of 2014 and 2015. Required for class of 2016 and later) | Choose an option from the pop-up menu to indicate whether the English Language Arts standard was met. Valid values:
| [S_WA_STU_X]ELAStandard | max 10 | Transcript |
Mathematics Standard (only required when the Graduation Requirements Year is 2013 or later) | Choose an option from the pop-up menu to indicate whether the Mathematics standard was met. Valid values:
Note: When the field [S_WA_STU_Grad_Req_X]MathematicsStandard does not contain a value of Met, Not Met or Waived, the Transcript report will convert the student’s WASL High School Mathematics alpha score into Met, Not Met, or Waived. See the Transcript report for more details. This standard begins with 2013 graduates. | [S_WA_STU_Grad_Req_X]MathematicsStandard | max 7 | Transcript |
Mathematics Year 1 (Not included on the Transcript 2008 and Beyond) | Choose an option from the pop-up menu to indicate whether Mathematics Year 1 was met. Valid values:
Note: When the field [S_WA_STU_Grad_Req_X]MathematicsYear1 does not contain a value of Met, Not Met or Waived, the Transcript report will convert the student’s WASL High School Mathematics Year 1 alpha score into Met, Not Met, or Waived. See the Transcript report for more details. This standard is not included on the transcript for 2008 and beyond. | [S_WA_STU_Grad_Req_X]MathematicsYear1 | max 7 | |
Mathematics Year 2 (Not included on the Transcript 2008 and Beyond) | Choose an option from the pop-up menu to indicate whether Mathematics Year 2 was met. Valid values:
Note: When the field [S_WA_STU_Grad_Req_X]MathematicsYear2 does not contain a value of Met, Not Met or Waived, the Transcript report will convert the student’s WASL High School Mathematics Year 2 alpha score into Met, Not Met, or Waived. See the Transcript report for more details. This standard is not included on the transcript for 2008 and beyond. | [S_WA_STU_Grad_Req_X]MathematicsYear2 | max 7 | |
Science Standard (only required when the Graduation Requirements Year is 2021 or later) | Choose an option from the pop-up menu to indicate whether the Science standard was met. Valid values:
Note: When the field [S_WA_STU_Grad_Req_X]ScienceStandard does not contain a value of Met, Not Met or Waived, the Transcript report will convert the student’s WASL High School Science alpha score into Met, Not Met, or Waived. See the Transcript report for more details. Beginning with the graduating class of 2021, it is a graduation requirement to meet the state science standard on the high school assessment or by one of the approved alternatives. | [S_WA_STU_Grad_Req_X]ScienceStandard | max 7 | Transcript |
Washington State History (only required when the Graduation Requirements Year is 2013 or later) | Choose an option from the pop-up menu to indicate whether Washington State History was met. Valid values:
Note: When the field [S_WA_STU_Grad_Req_X]StateHistory does not contain a value of Met, Not Met or Waived, the Transcript report will convert the student’s WASL High School History alpha score into Met, Not Met, or Waived. See the Transcript report for more details. | [S_WA_STU_Grad_Req_X]StateHistory | max 7 | Transcript |
High School and Beyond Plan | Choose an option from the pop-up menu to indicate whether the High School and Beyond plan was met. Valid values:
| [S_WA_STU_Grad_Req_X]HighSchoolBeyond | max 7 | Transcript |
Culminating Project | Choose an option from the pop-up menu to indicate whether the Culminating Project was met. Note: This standard is not required for 2015 graduates and later. Valid values:
| [S_WA_STU_Grad_Req_X]CulminatingProject | max 7 | Transcript |
Certificate of Academic Achievement | Choose an option from the pop-up menu. Valid values:
| [S_WA_STU_Grad_Req_X]CertofAcademicAchieve | 6 | Transcript |
Certificate of Individual Achievement | Choose an option from the pop-up menu. Note: On the Transcript, this certificate does not appear if the student has earned a certificate of academic achievement. Valid values:
| [S_WA_STU_Grad_Req_X]CertofIndividualAchieve | 6 | Transcript |
Washington State Seal of Biliteracy (Obsolete as of 2016. Enter a program record below.) | This field is obsolete as of 2016. Enter/edit information under WA Special Programs Washington State Seal of Biliteracy Enrollments. See also Student Attributes and Program Enrollments. | [S_WA_STU_X]SealOfBiliteracy | 1 | Transcript |
B39 ASVAB (Armed Services Vocational Aptitude Battery) Test Status | Choose an option if the Armed Services Vocational Aptitude Battery (ASVAB) test is available for the student. Valid Values:
| [S_WA_STU_Grad_Req_X]ASVABTestStatus | 1 | CEDARS B File |
B40 ASVAB (Armed Services Vocational Aptitude Battery) Test Score | Enter the ASVAB score earned by the student. | [S_WA_STU_Grad_Req_X]ASVABTestScore | 3 | CEDARS B File |
B41 ASVAB (Armed Services Vocational Aptitude Battery) Administration Year | Enter the 4-digit school year in which the test was administered. Example: 2021 | [S_WA_STU_Grad_Req_X]ASVABTestYear | 4 | CEDARS B File |
Adding New Previous SchoolsState/Province - WA > Previous Schools > Edit/New Note: Enter any previous schools that the student was enrolled. It is only necessary for schools that are not seen on the student’s Transfer Info page. | ||||
School Name | Enter the name of the school. | [S_WA_STU_PreviousSchools_C]SchoolName | max 32 | Transcript |
City | Enter the city in which the school is located. | [S_WA_STU_PreviousSchools_C]City | max 30 | Transcript |
State | Enter the state in which the school is located. | [S_WA_STU_PreviousSchools_C]State | 2 | Transcript |
Entry Date | Enter the date that the student first attended the school. | [S_WA_STU_PreviousSchools_C]EntryDate | 10 | Transcript |
Exit Date | Enter the date that the student last attended the school. | [S_WA_STU_PreviousSchools_C]ExitDate | 10 | Transcript |
Concurrent with regular enrollment | Select the checkbox if the previous school enrollment should not break up regular enrollments on the transcript. Example: A student attends the same high school for four years and concurrently takes a college course online. When the college is added as a Previous School select this checkbox so that the high school enrollment does not appear broken into two records. | [S_WA_STU_PreviousSchools_C]Concurrent | 1 | Transcript |
Entering Historical InformationState/Province - WA > Historical Information Note: Some data is no longer used for state reporting. The data entry points are retained for historical purposes. Review the Used in these Reports column below to determine if data entry is required | ||||
Kindergarten Program (07-08 CSRS report) | Choose the kindergarten program from the pop-up menu. Valid values:
| [S_WA_STU_X]KinderProgram | N/A | Not Required |
Resubmit Student | Choose Yes or No from the pop-up menu. | [S_WA_STU_X]Resubmit | N/A | Not Required |
Early Education Program (Head Start, Early Start, or Pre-Kindergarten) | Choose Yes or No from the pop-up menu. | [S_WA_STU_X]PreSchool | N/A | Not Required |
Dual Language | Choose Yes or No from the pop-up menu. | [S_WA_STU_LEP_X]DualLanguage | N/A | Not Required |
State Transitional Bilingual Program (STBP) | Choose Yes or No from the pop-up menu to indicate whether the student participates in the STBP. | [S_WA_STU_LEP_X]LEP | N/A | Attendance P223 LAP Unexcused Absences |
ELL Program Original Test Date | Enter the date that the student first tested for the STBP. | [S_WA_STU_LEP_X]ELLOrigTestDate | N/A | Not Required |
ELL Program Original Test Score | Enter the student’s first test score for the STBP. | [S_WA_STU_LEP_X]ELLOrigTestScore | N/A | Not Required |
ELL Program Parent Waiver | Choose Yes or No from the pop-up menu to indicate if the student’s parent submitted a waiver for enrollment in the STBP. | [S_WA_STU_LEP_X]ELLParentWaiver | N/A | Not Required |
ELL Program Tracked | Select the checkbox if the student’s English Language Learner program is tracked. | [S_WA_STU_LEP_X]ELLTracked | N/A | Not Required |
Learning Assistance Program (LAP) Reading | Choose Yes or No from the pop-up menu to indicate if the student participates in a LAP for reading. | [S_WA_STU_X]LAPReading | N/A | Not Required |
Learning Assistance Program (LAP) Math | Choose Yes or No from the pop-up menu to indicate if the student participates in a LAP for math. | [S_WA_STU_X]LAPMath | N/A | Not Required |
Title I Targeted Assistance (TAS) Reading | Choose Yes or No from the pop-up menu to indicate if the student receives Title I Targeted Assistance for reading. | [S_WA_STU_X]TASReading | N/A | Not Required |
Title I Targeted Assistance (TAS) Math | Choose Yes or No from the pop-up menu to indicate if the student receives Title I Targeted Assistance for math. | [S_WA_STU_X]TASMath | N/A | Not Required |
Services from Title I Migrant | Choose Yes or No from the pop-up menu to indicate if the student receives Title I services for migrant status. | [S_WA_STU_X]Migrant | N/A | Not Required |
Gifted/Highly Capable | Choose Yes or No from the pop-up menu to indicate if the student qualifies for gifted education. | [S_WA_STU_X]Gifted | N/A | Not Required |
Placement in Least Restrictive Environment Part A (Only if Special Education is Yes) | Choose the student’s (Part A) least restrictive environment from the pop-up menu. Valid values are available in Appendix W of the Comprehensive Education Data and Research System (CEDARS) Data Manual Appendices. This document is available online at: http://www.k12.wa.us/CEDARS/Manuals.aspx | [S_WA_STU_SPED_X]SpecialEdLREA | N/A | Not Required |
Accommodations from a Section 504 Plan | Choose Yes or No from the pop-up menu to indicate if the student receives services for a Section 504 plan. | [S_WA_STU_X]Section504 | N/A | Not Required |
21st Century Community Learning Program | Choose Yes or No from the pop-up menu to indicate if the student is enrolled in a 21st Century Community Learning Program. | [S_WA_STU_X]_Grant21stCentury | N/A | Not Required |
Supplemental Services | Choose Yes or No from the pop-up menu to indicate if the student receives supplemental services. | [S_WA_STU_X]Supplemental | N/A | Not Required |
Regular AAFTE | Enter the student’s regular AAFTE, if the student can claim enrollment outside of the standard school year. | [S_WA_STU_FTE_X]NSSchoolYearAAFTE | N/A | Not Required |
Vocational Education AAFTE | Enter the student’s vocational AAFTE. | [S_WA_STU_FTE_X]NSSchoolYearVocAAFTE | N/A | Not Required |
Skill Center AAFTE | Enter the student’s skills center AAFTE. | [S_WA_STU_FTE_X]NSSchoolYearSkillAAFTE | N/A | Not Required |
Adding WASL Sort OrderState/Province - WA > WASL Sort Order Note: This data is no longer used for state reporting. The data entry points are retained for historical purposes. | ||||
Mathematics Sort Order | The student’s mathematics sort order. | [S_WA_STU_X]WASL_MathTeacher | N/A | Not Required |
Reading Writing Sort Order | The student’s reading writing sort order. | [S_WA_STU_X]WASL_RWTeacher | N/A | Not Required |
Science Sort Order | The student’s science sort order. | [S_WA_STU_X]WASL_ScienceTeacher | N/A | Not Required |
Configuring Vocational CompleterState/Province - WA > Vocational Completer Note: This page shows all vocational enrollments for the student. The same information is also available for each enrollment under All Enrollments > Edit Enrollment Record. | ||||
Tech Prep Completer | Select the checkbox to indicate the student completed a sequence of courses in accordance with the definition of Tech Prep Completer. CEDARS “Is Tech Prep Completer” element. | [CC]TechPrepCompleter | 1 | CEDARS H23 |
Industry Certification | Select the checkbox to indicate the student received certification or passed a certification exam as part of a state or nationally recognized industry certification program for this CTE course. CEDARS “Has Industry Certification” element. Notes:
| [CC]IndustryCert | 1 | CEDARS H21 |
Vocational Completer | Select the checkbox to indicate the student acquired 360 hours of instruction in this single CTE course. CEDARS “Is Vocational Completer” element. Note: This field only applies if the course enrollment is associated with an approved CTE course. | [CC]VocationalCompleter | 1 | CEDARS H20 |
Did the Student Take or Pass a State or Nationally Recognized Assessment Test of Technical Skill and Knowledge? | Choose the appropriate value based on whether the student has taken and/or passed a state or nationally recognized assessment in this approved CTE course. CEDARS “CTE Assessment” element. Note: This field only applies if the course enrollment is associated with an approved CTE course. | [CC]CTEAssessment | N/A | CEDARS H24 |
Creating FTE OverridesState/Province - WA > FTE Overrides | ||||
Kindergarten Program State Funding (FTE) | Choose the student’s kindergarten state funding from the popup menu. Valid values:
| [S_WA_STU_FTE_X]Kinder_Prog_State | 1 | P223 |
Basic FTE Override | For students enrolled in non-vocational courses, enter an FTE value between 0.00 and 1.0 for the P223 report. | [S_WA_STU_FTE_X]FullTimeEquiv | 3 | P223 |
ALE Basic FTE Override | For students enrolled in non-vocational ALE courses, enter an FTE value between 0.00 and 1.0 for the P223 report. | [S_WA_STU_FTE_X]ALE_BasicFTE | 3 | P223 |
Vocational FTE Override | For students enrolled in vocational courses, enter an FTE value between 0.00 and 1.0 for the P223 report. | [S_WA_STU_FTE_X]Voc_FullTimeEquiv | 3 | P223 |
ALE Vocational FTE Override | For students enrolled in ALE vocational courses, enter an FTE value between 0.00 and 1.0 for the P223 report. | [S_WA_STU_FTE_X]ALE_Voc_FTE | 3 | P223 |
Skills Program FTE Override | For students enrolled in courses in a Skills Program, enter an FTE value between 0.00 and 1.0 for P223 report. | [S_WA_STU_FTE_X]Skills_FullTimeEquiv | 3 | P223 |
ALE Skills Program FTE Override | For students enrolled in ALE courses in a Skills Program, enter an FTE value between 0.00 and 1.0 for the P223 report. | [S_WA_STU_FTE_X]ALESkills_FTE | 3 | P223 |
Basic FTE taken through the Skills Program Override | For students enrolled in Basic courses in a Skills Program, enter an FTE value between 0.00 and 1.0 for the P223 report. | [S_WA_STU_FTE_X]SkillsBasic_FullTimeEquiv | 3 | P223 |
ALE Basic FTE taken through the Skills Program Override | For students enrolled in Basic courses in a Skills Program, enter an FTE value between 0.00 and 1.0 for the P223 report. | [S_WA_STU_FTE_X]ALESkillsBasic_FTE | 3 | P223 |
Work Based FTE Override | For students enrolled in a Work Based course, enter an FTE value between 0.00 and 1.0 for the P223 report. | [S_WA_STU_FTE_X]WB_FullTimeEquiv | 3 | P223 |
Non-Vocational RS FTE | For Running Start students enrolled in a Non-Vocational course, enter an FTE value between 0.00 and 1.0 for the P223 report. | [S_WA_STU_FTE_X]NonVocRSFTE | 3 | P223 |
Vocational RS FTE | For Running Start students enrolled in a Vocational course, enter an FTE value between 0.00 and 1.0 for the P223 report. | [S_WA_STU_FTE_X]VocRSFTE | 3 | P223 |
Adding Open Doors EnrollmentsState/Province - WA > Open Doors Enrollments > Edit/New | ||||
Program Start Date | The date the student started the Open Doors program. | [S_WA_STU_OpenDoors_C]StartDate | 10 | P223 |
Program Exit Date | The date the student exited the Open Doors Program. | [S_WA_STU_OpenDoors_C]EndDate | 10 | P223 |
Open Doors Non Vocational FTE Override | The regular FTE to be reported for this student during this Open Doors program enrollment. | [S_WA_STU_OpenDoors_C]NonVocFTE | 3 | P223 |
Open Doors Vocational FTE Override | The vocational FTE to be reported for this student during this Open Doors program enrollment. | [S_WA_STU_OpenDoors_C]VocFTE | 3 | P223 |
Attendance Period Requirement Not Met | Select the checkbox to exclude this Open Doors enrollment from the P223 report due to the student not meeting the attendance period requirement. | [S_WA_STU_OpenDoors_C]ExcludeFromP223OD_Att | 1 | P223 |
Weekly Status Check Requirement Not Met | Select the checkbox to exclude this Open Doors enrollment from the P223 report due to the student not meeting the weekly status check requirement. | [S_WA_STU_OpenDoors_C]ExcludeFromP223OD_Status | 1 | P223 |
Academic Progress Requirement Not Met | Select the checkbox to exclude this Open Doors enrollment from the P223 report due to the student not meeting the academic progress requirement. | [S_WA_STU_OpenDoors_C]ExcludeFromP223OD_AcProg | 1 | P223 |
Comment | Area to enter comments. Note: This is not used for state reporting. | [S_WA_STU_OpenDoors_C]ODComment | 250 | N/A |
Entering CRDC InformationState/Province-WA > Civil Rights Data Collection (CRDC) > See CRDC Student Setup (2020 - 2021) | ||||
Civil Rights Data Collection (CRDC) | Use this page to access CRDC data entry. | N/A | N/A | N/A |
Viewing CEDARS Data ValidationState/Province - WA > CEDARS Data Validation This page displays any validation errors that would be returned in the CEDARS Data Validations report for the current student. If no errors are found, the message “No Errors Found.” is displayed. Using this page has the result of running the report for all CEDARS reports for the single student. Note: The return of data on this page is impacted by the student's data quality and it may take some time to process. | ||||
CEDARS Validation Results | List of validation message for the student. See the Appendix for valid values. Note: The OSPI validation message wording is simplified to better relate to PowerSchool terminology. For example, the report returns 'NO DOB' instead of 'Required Field: DistrictStudent.BirthDate (element B09) must be a date in the format MM/DD/YYYY.' | N/A | N/A | N/A |
State/Province - WA > CEDARS Data Validation This page replicates the results of the CEDARS Data Validation report if the report was run for the single student. | ||||
Error Message | This is a student-specific validation message based on OSPI Validation Messages used for CEDARS. The OSPI validation message wording is simplified to better relate to PowerSchool terminology. For example, the report returns 'NO DOB' instead of 'Required Field: DistrictStudent.BirthDate (element B09) must be a date in the format MM/DD/YYYY.' Note: The error list is limited to student-level validations, with these exceptions:
| |||
Student Supports | ||||
Support Code | The support category that a student was screened for. Valid Values:
| [S_WA_STU_StudentSupports_C]SupportCode | CEDARS V Student Supports File | |
Identification Assessment | Indicates the assessment screener used to determine eligibility for state-assigned support. Valid Values:
| [S_WA_STU_StudentSupports_C]IdentificationAssessment | CEDARS V Student Supports File | |
Identification Assessment Date | Indicates the date of the screener assessment, or identification with another allowable method, as reported in Element V07 – Identification Assessment Date. If the student has taken more than one identification assessment in Washington for the reported support type, indicate the date of the most recent assessment. Rule: The month, day and year of the student’s placement test, or identification using another allowable method, must be in the MM/DD/YYYY format. Enter the most recent date the student took the identification assessment. | [S_WA_STU_StudentSupports_C]IDAssessmentDate | CEDARS V Student Supports File | |
Support Determination | Indicates the outcome of the screener or other allowable identification method used to determine eligibility for state-assigned support reported in Element V06 – Support Code. Valid Values: 1 – Screened, not at risk Rule: If the student was screened or identified with another allowable method, report the outcome. | [S_WA_STU_StudentSupports_C]Support Determination | CEDARS V Student Supports File | |
Interventions Used | Indicates the interventions provided to the student based on the results of the outcome reported in Element V09 – Support Determination. | [S_WA_STU_StudentSupports_C]InterventionsUsed | CEDARS V Student Supports File | |
Associated School | The default value is the school the student is enrolled in at the time the record is created. | [S_WA_STU_StudentSupports_C]Support Determination | CEDARS V Student Supports File | |
Verifying Attendance DataAttendance | ||||
Attendance | Verify that attendance data is entered for the student. | [Attendance] [UnexcusedHistorical] [UnexcusedNotify] | N/A | CEDARS Attendance Unexcused Absences |
Verifying Historical GradesHistorical Grades Note: The CEDARS File B report includes historical grades associated with grade level 7 or higher and stores code S1 and S2. | ||||
School year (Term) | Verify the term associated with the historical grade. | [StoredGrades]TermID | N/A | Transcript |
Store Code | Verify the store code associated with the historical grade. CEDARS Note: This field is used in calculations related to CEDARS elements B28 and B29. The CEDARS File B report includes historical grades associated with store codes S1 and S2. Transcript Note: Manually entered grades that do not match a Final Grade Setup storecode will generate a:
| [StoredGrades]StoreCode | N/A | CEDARS B28, B29, B30 Transcript |
Hist. grade level | Verify the grade level associated with the historical grade. Note: This field is used in calculations related to CEDARS elements B28 and B29. The CEDARS File B report includes historical grades associated with grade level 7 - 12. The Transcript includes historical grades associated with grade levels 7 – 12. | [StoredGrades]Grade_Level | N/A | CEDARS B28, B29, B30, H09 Transcript |
Course number – Section number | Verify the course number and section number associated with the historical grade. | [StoredGrades]Course_Number [StoredGrades]SectionID | 50 N/A | CEDARS Transcript |
Course number | Verify the course number associated with the historical grade. | [StoredGrades]Course_Number | 50 | CEDARS Transcript |
Course name | Verify the course name associated with the historical grade. CEDARS “Course Title” element. | [StoredGrades]Course_Name | 20 | CEDARS H08 Transcript |
Teacher name | Enter the name of the teacher associated with the historical grade. | [StoredGrades]Teacher_Name | N/A | Not Required |
Grade | Verify the letter grade awarded for the historical grade record. CEDARS “Letter Grade” element. Valid values:
| [StoredGrades]Grade | 2 | CEDARS H10 Transcript |
GPA Points | Verify the number of grade points awarded for the historical grade. Note: This field is used in calculations related to CEDARS element B28. The CEDARS File B report includes historical grades associated with grade points for grade levels 7 – 12 and store codes S1 and S2. | [StoredGrades]Grade_Points | N/A | CEDARS B28 Transcript |
Earned credit hours | Verify the credit hours awarded for the historical grade. Valid range: 00.00 to 99.99 CEDARS “Credits Earned” element. Note: This field is used in calculations related to CEDARS element B30. The CEDARS File B report includes historical grades associated with potential credit hours greater than 0, for grade levels 7 – 12 and store codes S1 and S2. | [StoredGrades]EarnedCrHrs | 6,2 | CEDARS B30, H12 Transcript |
Potential credit hours | Verify the potential credit hours awarded for the historical grade. Valid range: 00.00 to 99.99 CEDARS “Credits Attempted” element. Note: This field is used in calculations related to CEDARS elements B29 and B30. The CEDARS File B report includes historical grades associated with potential credit hours for grade levels 7 – 12 and store codes S1 and S2. | [StoredGrades]PotentialCrHrs | 6,2 | CEDARS B29, B30, H11 Transcript |
Exclude from GPA? | Choose Include or Exclude to determine whether to include this grade in the GPA calculation for the student. | [StoredGrades]ExcludeFromGPA | N/A | Transcript |
Exclude this course from CEDARS reporting | Choose Yes or leave the pop-up menu blank. A selection of Yes will exclude the course from certain state reports. Note: Available only for the CEDARS Courses Catalog (D), Student Schedule (E), Staff (F), Staff Schedule (G) files. | [StoredGrades]State_ExcludeFromReporting | N/A | CEDARS D, E, F, G |
State Course Code | Enter the unique course code assigned by the state. CEDARS “State Course Code” element. See Appendix V of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx. | [S_WA_SGR_X]StateCourseCode | 6 | CEDARS D08, H15 |
CEDARS Course Designation Code is comprised of letter values associated with the following checkbox indicators and used in these reports:
| ||||
Advanced Placement Course (A) | Select the checkbox to indicate this is an Advanced Placement course. | [S_WA_SGR_X]Desig_AP | N/A | Transcript CEDARS H13 |
Tech Prep (T) | Select the checkbox to indicate this is a Tech Prep course. | [S_WA_SGR_X]Desig_TechPrep | N/A | Transcript CEDARS H13 |
International Baccalaureate (I) | Select the checkbox to indicate this is an International Baccalaureate course. | [S_WA_SGR_X]Desig_IB | N/A | Transcript CEDARS H13 |
Honors (H) | Select the checkbox to indicate this is an Honors course. | [S_WA_SGR_X]Desig_Honors | N/A | Transcript CEDARS H13 |
College Academic Distribution Requirements (CADR) (B) | Select the checkbox to indicate this is a College Academic Distribution Requirements (CADR) course. | [S_WA_SGR_X]Desig_CADR | N/A | Transcript CEDARS H13 |
College in the High School (C) | Select the checkbox to indicate this is a College In High School course. | [S_WA_SGR_X]Desig_CollegeInHS | N/A | Transcript CEDARS H13 |
Running Start (R) | Select the checkbox to indicate this is a Running Start course. | [S_WA_SGR_X]Desig_RunningStart | N/A | Transcript CEDARS H13 |
Cambridge Program (K) | Select the checkbox to indicate this is a Cambridge Program course. | [S_WA_SGR_X]Desig_Cambridge | N/A | Transcript CEDARS H13 |
Online (O) | Select the checkbox to indicate this is an Online course. | [S_WA_SGR_X]Desig_Online | N/A | CEDARS H13 |
Local Competency Test (L) | Select the checkbox to indicate this is a Local Competency Test course. | [S_WA_SGR_X]Desig_LocalTest | N/A | Transcript CEDARS H13 |
National Competency Test (N) | Select the checkbox to indicate this is a National Competency Test course. | [S_WA_SGR_X]Desig_NationalTest | N/A | Transcript CEDARS H13 |
Quantitative (Q) | Select the checkbox to indicate this is a Quantitative course. | [S_WA_SGR_X]Desig_Quantitative | N/A | Transcript CEDARS H13 |
Science Lab (S) | Select the checkbox to indicate this is a Science Lab course. | [S_WA_SGR_X]Desig_SciLab | N/A | Transcript CEDARS H13 |
CTE Core Plus – Maritime (U) | Select the checkbox to indicate this is a Maritime course. | [S_WA_CRS_X]Desig_CTE_CP_Maritime | N/A | Transcript CEDARS H13 |
CTE Core Plus – Aerospace (V) | Select the checkbox to indicate this is an Aerospace course. | [S_WA_CRS_X]Desig_CTE_CP_Aerospace | N/A | Transcript CEDARS H13 |
CTE Core Plus – Construction (W) | Select the checkbox to indicate this is a Construction course. | [S_WA_CRS_X]Desig_CTE_CP_Constr | N/A | Transcript CEDARS H13 |
CTE Core Plus – Advanced Manufacturing (G) | Select the checkbox to indicate this is an Advanced Manufacturing course. | [S_WA_CRS_X]Desig_CTE_CP_Adv_Manuf | N/A | Transcript CEDARS H13 |
Non-Instructional (Z) | Select the checkbox to indicate this is a non-instructional course. | [S_WA_SGR_X]sgDesig_NonInstructional | N/A | Non-Instructional (Z) |
Locally Determined Course - Locally Administered Assessment (X) | Select the checkbox to indicate this is a Locally determined course with a locally administered assessment. | [S_WA_SGR_X]Desig_locCrsAssessment | 1 | CEDARS D07, H13 |
Tribal Language Competency Test (J) | Select the checkbox to indicate this is a Tribal Language Competency course. | [S_WA_SGR_X]Tribal_Lang_Competency | 1 | Transcript CEDARS H13 |
Recruiting Washington Teachers (p) | Select the checkbox to indicate this is a Recruitment course. | [S_WA_SGR_X]Recruiting_WA_Teachers | 1 | Transcript CEDARS H13 |
Advanced Placement Course | Choose the subject from the pop-up menu, if applicable. CEDARS “AP/IB Course Code” element. See Appendix Q of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx. | [S_WA_SGR_X]APCode | 5 | CEDARS D09, H16 |
International Baccalaureate Course Required if International Baccalaureate is checked under Course Designations above. | Choose the subject from the pop-up menu, if applicable. CEDARS “AP/IB Course Code” element. See Appendix Q of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx. | [S_WA_SGR_X]IBCode | 5 | CEDARS D09, H16 |
Skills Program Course | Choose the appropriate value from the pop-up menu. Valid values are:
| [S_WA_SGR_X]SkillsProgram | N/A | P223 |
Work Based Course | Choose Yes or leave the pop-up menu blank. | [S_WA_SGR_X]WorkBased | N/A | P223 |
Non-FTE Course | Choose the appropriate value, or leave the pop-up menu blank. Valid values: Blank (1) Course not considered in FTE calculations | [S_WA_SGR_X]NonFTECredit | N/A | P223 |
Content Area Code | Choose the primary content area for the course. CEDARS “Content Area Code” element. See Appendix O of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx. | [S_WA_SGR_X]ContentAreaCode | 3 | CEDARS D06, H14 |
Section Teacher (optional override) | Allows a teacher to be associated with the Stored Grade record, without a corresponding Section If no section is selected above, enter a teacher name here to search and assign an alternate in-district teacher to this Historical Grade. | [S_WA_SGR_X]OverrideSecTchID | N/A | CEDARS H |
Location ID where this grade was earned | If this grade was issued by a school outside the district, enter the Location ID where this grade was earned. If unknown, enter 9999. (If credits were attempted outside your district, enter 9999 for Location ID) | [S_WA_SGR_X]AlternateLocationID | N/A | CEDARS |
ALE Funded Instruction | [S_WA_SGR_X]ALEFunded | 1 | CEDARS | |
Entering Test ResultsTest Results > New Student Test Navigation: On the Test Results page, choose WASL High School from the pop-up menu. The page will refresh with the option to enter test scores. Note: The WASL High School test must be set up at the District level. | ||||
Date | Enter the date the test was taken. | [StudentTest]Test_Date | N/A | Transcript |
Term | Choose the appropriate term from the pop-up menu during which the test was taken. | [StudentTest]TermID | N/A | Transcript |
Grade Level | Enter the grade level of the student when the test was taken. | [StudentTest]Grade_Level | N/A | Transcript |
Number | Enter the number score for the Reading and Writing test scores. If the student has more than one Reading or Writing test score, then the Transcript report uses the score with the highest Number score value. | [StudentTestScore]NumScore | N/A | Transcript |
Percent | Enter the percent score, if appropriate. | [StudentTestScore]PercentScore | N/A | Not Required |
Alpha | Enter the alpha score for the Reading and Writing test scores. This field is used by the Transcript to determine whether the student has met the Reading and Writing standards for Washington. Met: If the Alpha score for this test score is one of the following, the report returns Met: 4, 3, S1, S2, S3, S4, L3, L4, S-MO, S-L2, S-D3, S-D4, S-P3, S-P4. Waived: If the Alpha score is W, then the report returns Waived. Not Met: If the Alpha score is one of the following, the report returns Not Met: 1, 2, L1, L2, DL1, DL2, PL1, PL2. | [StudentTestScore]AlphaScore | N/A | Transcript |
Entering Student Lunch DetailsLunch | ||||
Lunch Status | Choose the student’s lunch status from the pop-up menu. Valid values:
| [Students]LunchStatus | 1 | Attendance Unexcused Absences |
Free/Reduced Meal Eligibility Status | Choose the student’s free/reduced meal eligibility status from the pop-up menu. Valid values found in Appendix X of the Comprehensive Education Data and Research System (CEDARS) Data Manual Appendices. This document is available online at: http://www.k12.wa.us/CEDARS/. | [S_WA_STU_X]Socio_status | 1 | CEDARS |
WA Special Programs Free Reduced Meals Participation/Eligibility Enrollments | Records from the Student Attributes and Program Enrollments page with program code 19 (Free Reduced Meals Participation/Eligibility) are displayed on this page. | [S_WA_STU_SpecialPrograms_C]programCode | N/A | CEDARS |
Adding Special Program EnrollmentLunch > Edit/New Special Program Enrollment (See Student Attribute and Program Enrollments above. Creating a program enrollment from the Lunch page will only allow entry of program code 19 - Free Reduced Meals Participation/Eligibility.) | ||||
Setting up Discipline IncidentsIncidents See Appendix for details about Incident setup and date entry. Specific Washington state codes and subcodes must be used for CEDARS Student Discipline reporting. See the PowerSchool Administration Users section for Incident Management data entry. | ||||
Incident List | Discipline incidents that involve the selected student can be viewed on this page. Note: It is recommended that you create discipline incidents at the school or district level. | N/A | N/A | CEDARS |
Verifying Enrollment RecordsAll Enrollments > Edit link > Edit Enrollment Record | ||||
Course | Information about the class of enrollment. Format: COURSENAME (COURSENUMBER.SECTIONNUMBER) | [Courses]Course_Name [CC]Course_Number [Sections]SectionNumber | N/A | CEDARS P223 |
Enroll Date | Enter the enroll date. | [CC]DateEnrolled | 10 | CEDAR |
Exit Date | Enter the exit date. | [CC]DateLeft | 10 | CEDARS |
The following applies to vocational courses only. | ||||
Tech Prep Completer | Choose Yes or No from the pop-up menu to indicate whether the student completed a sequence of courses in accordance with the definition of Tech Prep Completer. | [CC]TechPrepCompleter | 1 | CEDARS |
Industry Certification | Choose Yes or No from the pop-up menu to indicate whether the student received certification or passed a certification exam as part of a state or nationally recognized industry certification program for this CTE course. Note: This field only applies if the course enrollment is associated with an approved CTE course. | [CC]IndustryCert | 1 | CEDARS |
Vocational Completer | Choose Yes or No from the pop-up menu to indicate whether the student acquired 360 hours of instruction in this single CTE course. Note: This field only applies if the course enrollment is associated with an approved CTE course. | [CC]VocationalCompleter | 1 | CEDARS |
Did the Student Take or Pass a State or Nationally Recognized Assessment Test of Technical Skill and Knowledge? | Choose the appropriate value based on whether the student has taken and/or passed a state or nationally recognized assessment in this approved CTE course. Note: This field only applies if the course enrollment is associated with an approved CTE course. Valid values:
| [CC]CTEAssessment | N/A | CEDARS |
Industry Recognized Certifications Earned | Choose the appropriate value based on whether the student earned state or nationally industry recognized certification(s) as a result of taking the CTE course when recognized industry certifications are available for that CTE course. Note: This field only applies if the course enrollment is associated with an approved CTE course. The values listed are determined by the options selected on the Courses setup screen in the 'Industry Recognized Certifications Offered' field for the associated course. | [S_WA_CC_X]IndustryCertEarned | 100 | CEDARS E15, H31 |
Defining Functions | ||||
Adding Re-Enrollments in SchoolFunctions > Re-Enroll In School | ||||
Previous School Entry Date | The date the student previously entered the school. This field is read-only. | [Students]SchoolEntryDate | 10 | CEDARS C06 |
School Entry Date | Enter the date the student began attending class in this school. | [Students]SchoolEntryDate | 10 | CEDARS C06 |
Previous District Entry Date | The date the student previously entered the district. This field is read-only. | [Students]DistrictEntryDate | 10 | CEDARS B14 SSID Request |
District Entry Date | Enter the date the student began attending class in the district. CEDARS “District Enrollment Date” element. Note: If the student's grade level is changing for the re-enrollment, a new District Entry Date must be entered in order to satisfy the requirement that district enrollment periods do not overlap. | [Students]DistrictEntryDate | 10 | CEDARS B14 SSID Request |
Resident County District Code | Choose the student’s county of residence from the pop-up menu. See Appendix A of the CEDARS Data Manual Appendices document for valid values. Notes:
| [Students]CountyOfRes | 5 | CEDARS B03 |
Creating New School EnrollmentFunctions > Create New School Enrollment | ||||
Previous District Entry Date | The date the student previously entered the district. This field is read-only. | [Students]DistrictEntryDate | 10 | CEDARS B14 SSID Request |
District Entry Date | Enter the date the student began attending class in the district. CEDARS “District Enrollment Date” element. Note: If the student's grade level is changing in this new school enrollment, a new District Entry Date must be entered in order to satisfy the requirement that district enrollment periods do not overlap. | [Students]DistrictEntryDate | 10 | CEDARS B14 SSID Request |
Creating Special Program EnrollmentSpecial Programs > Edit/New Special Program Enrollment | ||||
Entry Date | Enter the entry date for the special program. Note: The date is the first day of special program enrollment. | [SpEnrollments]Enter_Date | 10 | Not Required |
Exit Date | Enter the exit date for the special program. Note: The date is the day after the last day of special program enrollment. | [SpEnrollments]Exit_Date | 10 | Not Required |
Program | Choose the program type for the special program from the pop-up menu. Valid values:
| [SpEnrollments]ProgramID | N/A | Not Required |
IEP is current | Invalid beginning 2013-2014 | [SpEnrollments]IEPIsCurrent | 1 | Not Required |
Student is receiving service | Invalid beginning 2013-2014 | [SpEnrollments]ReceivingService | 1 | Not Required |
Defining Transfer Information | ||||
Adding Current/Previous EnrollmentTransfer Info > Transfer Information > Edit Current/Previous Enrollment | ||||
Entry Date | The student began attending class. Note: The date is the first day of school enrollment. CEDARS “School Enrollment Date” element. | [Students]EntryDate [ReEnrollments]EntryDate | 10 | CEDARS C06 Attendance P223 Transcript SSID Request LAP Unexcused Absences |
Entry Code | The entry code for the school enrollment from the pop-up menu. Note: All school enrollments must have an entry code. Valid values:
CEDARS “School Entry Code” element. | [Students]EntryCode [ReEnrollments]EntryCode | 60 | CEDARS C07 |
Confirmed Transfer In | Identifies where the student transferred in from when entering a school. Valid Values:
For all other situations, this field should be left blank. | [S_WA_STU_X]ConfirmedTransfer [S_WA_REN_X]ConfirmedTransfer | 1 | CEDARS C14 |
Entry Comment | Enter any comments related to the entry transfer. | [Students]TransferComment [ReEnrollments]TransferComment | 300 | Not Required |
Exit Date | Enter the exit date for the school enrollment. Format: MM/DD/YYYY Note: The date is the day after the last day of school enrollment, even if that day occurs during a weekend. CEDARS “District Exit Date” element. CEDARS “School Exit Date” element. | [Students]ExitDate [ReEnrollments]ExitDate | 10 | CEDARS B15, C08 Attendance P223 Transcript SSID Request LAP Unexcused Absences |
Exit Code | Choose the exit code for the school enrollment from the pop-up menu. Note: You must choose an exit code for school enrollments where the exit date is in the past. CEDARS “School Withdrawal Code” element. See Appendix M of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx. | [Students]ExitCode [ReEnrollments]ExitCode | 2 | CEDARS C09 |
Full-Time Equivalency | Choose the full-time equivalency for the school enrollment from the pop-up menu. | [Students]FTEID [ReEnrollments]FTEID | N/A | Attendance Unexcused Absences |
Grade Level | Choose the grade level for the school enrollment from the pop-up menu. CEDARS “Grade Level” element. CEDARS: This field is used in calculations related to B28, B29. | [Students]Grade_Level [ReEnrollments]Grade_Level | 2 | CEDARS B13 Attendance P223 Transcript LAP Unexcused Absences |
District of Residence | The county district code for the district providing service to the student. Use leading zeroes where necessary. See Appendix A of the CEDARS Data Manual Appendices document for valid values http://www.k12.wa.us/CEDARS/Manuals.aspx. | [Students]DistrictOfResidence [ReEnrollments]DistrictOfResidence | 5 | CEDARS P223 P223H |
Is this is the Student’s Primary School? | Choose Yes or No from the pop-up menu based on whether this school has primary responsibility for the student. CEDARS “Is Primary School” element. | [S_WA_STU_X]PrimarySchool [S_WA_REN_X]PrimarySchool | 1 | CEDARS C10 |
School Choice Option | Choose a value from the pop-up menu based on whether the student attends the school due to the school choice option as defined by NCLB Section 1116(b)(1)(E). Valid values:
| [S_WA_STU_X]SchoolChoice [S_WA_REN_X]SchoolChoice | N/A | CEDARS |
School Entry Date | Enter the date the student began attending class in this school. | [S_WA_STU_X]SchoolEntryDate [S_WA_REN_X]SchoolEntryDate | 10 | CEDARS C06 |
District Entry Date | Enter the date the student began attending class in the district. | [S_WA_STU_X]DistrictEntryDate [S_WA_REN_X]DistrictEntryDate | 10 | CEDARS B14 SSID Request |
Immigrant | Choose Yes or No from the pop-up menu based on the student’s immigrant status. CEDARS “Is Student Identified As Immigrant” element. | [S_WA_STU_X]Immigrant [S_WA_REN_X]Immigrant | 1 | CEDARS B31 |
Number Months US Attendance in School | Enter the student’s number of months of US attendance in school. CEDARS “Number Months US Attendance in School” element. Note: Prior to 2012-2013 this was element J15. | [S_WA_STU_X]NumMonthsUSASch [S_WA_REN_X]NumMonthsUSASch | 2 | CEDARS B33 |
Number Months Non US Attendance in School | Enter the student’s number of months of non-US attendance in school. CEDARS “Number of Months Non US Attendance in School” element. Note: Prior to 2012-2013 this was element J16. | [S_WA_STU_X]NumMonthsNonUSASch [S_WA_REN_X]NumMonthsNonUSSch | 2 | CEDARS B34 |
Special Education+ | Choose Yes or No from the pop-up menu based on whether the student is in the Special Education program. | [S_WA_STU_SPED_X]SpecialEducation [S_WA_REN_SPED_X]SpecialEducation | 1 | Attendance |
State Transitional Bilingual Program (STBP) | Choose Yes or No from the pop-up menu to indicate whether the student participates in the STBP. | [S_WA_STU_LEP_X]LEP [S_WA_REN_LEP_X]LEP | N/A | Attendance P223 Unexcused Absences |
ELL Program Enroll Date (Only if STBP is Yes) | If the student is enrolled in STBP, enter the enrollment date | [S_WA_STU_LEP_X]ELLEntryDate [S_WA_REN_LEP_X]ELLEntryDate | 10 | P223 |
ELL Program Exit Date (Only if STBP is Yes) | If the student enrolled in STBP and then exited, enter the exit date. | [S_WA_STU_LEP_X]ELLExitDate [S_WA_REN_LEP_X]ELLExitDate | 10 | P223 |
Home-Based Service Hours | No longer used for State Reporting. | [S_WA_STU_X]HomebasedAncillaryService [S_WA_REN_X]HomebasedAncillaryService | N/A | Not Required |
Private School Service Hours | No longer used for State Reporting. | [S_WA_STU_X]PrivateAncillaryService [S_WA_REN_X]PrivateAncillaryService | N/A | Not Required |
Military Family Indicator | Choose Yes or No from the pop-up menu to indicate the student has a parent or guardian in the military, either active or reserves. | [S_WA_STU_X]MilitaryFamilyIndicator [S_WA_REN_X]MilitaryFamilyIndicator | 2 | |
Kindergarten Program Enrollment (CEDARS) | Choose the student’s kindergarten program from the pop-up menu. Valid values:
Notes:
| [S_WA_STU_X]KinderEnrollment [S_WA_REN_X]KinderEnrollment | 1 | CEDARS B13 |
Editing Current Historical Enrollment InformationTransfer Info > Transfer Information > Edit Current Enrollment > Historical Information link | ||||
Editing Previous Historical Enrollment InformationTransfer Info > Transfer Information > Edit Previous Enrollment > Historical Information link | ||||
Learning Assistance Program (LAP) Reading | Indicates whether the student participates in a LAP for reading. | [S_WA_REN_X]LAPReading | N/A | Not Required |
Learning Assistance Program (LAP) Math | Indicates whether the student participates in a LAP for math. | [S_WA_REN_X]LAPMath | N/A | Not Required |
Title I Targeted Assistance (TAS) Reading | Indicates whether the student receives Title I Targeted Assistance for reading. | [S_WA_REN_X]TASReading | N/A | Not Required |
Title I Targeted Assistance (TAS) Math | Indicates whether the student receives Title I Targeted Assistance for math. | [S_WA_REN_X]TASMath | N/A | Not Required |
Services from Title I Migrant | Indicates whether the student receives Title I services for migrant status. | [S_WA_REN_X]Migrant | N/A | Not Required |
Gifted/Highly Capable | Indicates whether the student qualifies for gifted education. | [S_WA_REN_X]Gifted | N/A | Not Required |
Placement in Least Restrictive Environment Part A (Only if Special Education is Yes) | Indicates the student’s least restrictive environment. | [S_WA_REN_SPED_X]SpecialEdLREA | N/A | Not Required |
Placement in Least Restrictive Environment Part B (Only if Special Education is Yes) | Indicates the student’s least restrictive environment. | [S_WA_REN_SPED_X]SpecialEdLREB | N/A | Not Required |
Accommodations from a Section 504 Plan | Indicates whether the student receives services for a Section 504 plan. | [S_WA_REN_X]Section504 | N/A | Not Required |
21st Century Community Learning Program | Indicates whether the student is enrolled in a 21st Century Community Learning Program | [S_WA_REN_X]Grant21stCentury | N/A | Not Required |
Supplemental Services | Indicates whether the student receives supplemental services. | [S_WA_REN_X]Supplemental | N/A | Not Required |